Peter Dougherty Society Corporate Affairs
Peter Dougherty Society
July 2023 Board Meeting Minutes
In Attendance: Chris Rieser, Jim McWilliams, Tom Dalluge
Absent: Jim Brammer, Barb Hansen, David Taylor
Meeting was called to order at 10:14 by Chris Rieser. In the absence of a quorum, the present
board members opted to hold the meeting, take advisory votes on the matters on the agenda
and present those findings to the rest of the board via the minutes for followup discussion and
final resolution at the next regular board meeting during the review of the July minutes.
June minutes were recommended for approval by McWilliams with a second by Rieser. Vote
was unanimous to move for approval of June minutes.
June financials were reviewed by McWilliams and showed negative cash flow due to spending
related to the Cole Pavilion project and the beginning of the intern program.
McWilliams reviewed nine invoices slated for payment which Dalluge recommended paying with
Rieser seconded. Rieser moved to approve the June financials with Dalluge providing the
second. The subcommittee recommended approval by a broad base of the board.
Dalluge reviewed key pilot metrics for the first month of the internship project.
The pilot was predicated on covering the cost of the intern program estimated at $6300. At a $5
entry fee this equated to 1260 paid visits over ten weeks or 126 per week; 25.2 per day.
During June we had 14 operating days not counting Log Cabin Day where we did not charge
admission. Admissions are categorized as 71 Road Scholar, 28 other group (Cadillac
Presbyterian and TC Newcomer) and 67 walkups. There were 47 unpaid visits including 38 on
LCD and 9 other days). This number seems low comparatively.
Based on paid admissions of 167 we averaged 4.8 visits per day about 19% of goal.
Time of day stats are still settling:
10-11. 29 visits - 19 were from TC Newcomers on a single day
11-12. 21 visits - 9 were the Cadillac tour group
12-1 23 visits - no outlier events
1-2 24 visits - 17 on LCD
2-3. 23 visits - 13 on LCD
3-4. 8 visits - no outliers
4-6. 4 visit s - no outliers
Day of week data is too weak to draw conclusions. A Wednesday, Thursday and Saturday all
have recorded zero admissions. Two Saturdays have shown ten paid visits and a Friday
brought nine.
We must remember this is a pilot. Pilot projects require careful monitoring of the base business
case and adjustments by the project team to improve the likelihood of eventually reaching the
business case goals.
Possible corrective steps:
Site Availability
We have addressed the issue of hours of operation with the paid intern. Done
Potential additional Promotion
Local Early morning TV and Radio promotion appearances: can we replicate something akin to
last year’s David Taylor interview? Late July-Mid August
Expedite the lagging video production and complete the majority of the video production during
the July 27 Road Scholar bus tour? July 27 video footage and interviews. Editing and post
production complete by August 13.
Talk with Isaiah Wunsch and secure a spot on any agritourism caravans he has planned for the
OMP for the rest of the summer or fall. Complete by July 21.
Identify and cultivate, quickly relationships with bus tour groups planned for fall leaf peeper
groups and take steps to add Dougherty to OMP schedules by focusing attention on Chestnut
tree rarity. Complete by August 15.
Modify guest book and docent protocols to determine how guests are learning of Dougherty
House. Dalluge asks this and has not heard a single reference this year from the TCVB. Are
they cognizant of expanded hours and referring OMP travelers? Complete now.
Use blind shoppers asking at lighthouse gift shop for other local attractions to see if Dougherty
is getting referrals. On a side note, I have not spoken to a guest yet, who has been drawn by
the road signs. Complete by end of July.
Discuss mutually beneficial referral arrangement with Jim Richards and General Store.
Complete by July 21.
Create teaser pictorial signage - on easels for now - near the house in an effort to draw the “sign
readers” away from their cars, closer to the house and give us a better chance to draw them in.
Can be made permanent if proven successful. Complete by August 13.
“Open” sign is falling apart and requires replacement and upgrade. Complete ASAP
Pricing Strategies:
Using Michigan Historic Network data, benchmark similar historic museums to determine where
Dougherty House admission price falls comparatively. Learn from the data. Adjust accordingly.
Complete by August 13.
Revisit and perhaps abolish the practice of free admission for Peninsula Township residents.
Historically township residents have comprised nearly one third of visitors. Our declining
reserves and changing business model may not afford this option any longer. One element of
this review will be to verify the pricing approach employed by the lighthouse. Complete by
August 13.
FUTURE PROMOTIONAL ACTIVITY
Potential local farm produce bazaar day at Dougherty. Imagine a Dougherty House fall farmers
market day. Perhaps with old exhibits - cider making, popcorn, fried pies, cakes and cookies.
Socialize now
Fall Peninsula School outreach program tied to chestnut harvest. Partner with American
Chestnut Foundation to teach about the species, it’s decline, our efforts to assist its recovery.
Talk with school ASAP
Arbor Day Chestnut outreach program again tied to schools aimed at kids and younger adults.
Idea is to teach about the species but more important to have kids and adults assist in the
planting of flowering plants favored by pollinators along the path ways between the Ostlund and
Dougherty nut producing trees as well as the Sobkowski and Dougherty nut producing trees.
Perhaps also build protective screenings around all the trees. Goals are numerous, new
donors, new missions, new members, new blood. Fall 2023
Committee Updates
Finance - August 24
Maintenance - Much focus on painting currently and egress improvements at Log Church. Still
waiting on receipt of cedar to complete the Cole Pavilion picnic table.
Garden - Anita Klein is working on a cork board update for the kiosk for the gardens.
Technology - We need to give Ted Arnold a green light on either continuing Past Perfect or
perhaps adopting open source software that could more easily meet our specific data needs.
Should be decided by the Museum Committee on July 13.
Museum - July 13
Questors appear to have interest in the Minnie Rushmore dress rehabilitation project. Chris
Rieser to follow up.
Jim McWilliams moved to adjourn the meeting at 11:58, Chris Rieser seconded and the motion
passed.
PETER DOUGHERTY SOCIETY
BOARD MEETING
June 13, 2023 at the TOWNSHIP HALL
A.Call to Order 10:05 am
Members present: Chris Rieser, Tom Dalluge, Jim McWilliams, David Taylor and Barb Hansen.
Member absent: Rev. James Brammer
B.Additions to the Agenda
Items will be added as needed.
C.Approval of May 9, 2023 Minutes
Item G, 5. Bring will be changed to bringing.
Approval moved by Taylor. Seconded by Dalluge. Motion passed.
D.Presentation of May Financials - McWilliams
May ended with $6,206 in restricted funds. Total of restricted, investments and cash is $70,789.
Dalluge moved to accept the Report. Hansen seconded the motion. Motion passed.
McWilliams moved the approval of payment of invoices presented. Taylor seconded.
Motion passed.
E.Old/Ongoing Business
1.Summer worker – Ted’s Orientation
Dalluge reported on worker Ted Arnold’s work orientation. Ted is a quick learner and has already led tours. He has met with a variety of Board Members and volunteers. He is charged with recommending a platform for entering Dougherty House items and furniture into digital records.
2.Video Tours – Ideas for interviews and highlights.
Members should send suggestions for Video interviews and high points for the Anderson video by the beginning of July. Chris will ask Jordan Anderson to film on June 22nd during the Road Scholar Tour and Paint Grand Traverse visit that day.
Taylor reported some items in the Anderson produced contract will be clarified.
3.Cole Pavilion Dedication
JoAnn Cole has sent Dedication program information to the Cole Memorial Donors.
Rieser has confirmed Rob Manigold, Joan Bonney, Jim Hall and a member of the Cole Family will speak. McWilliams will bring ice cream from Moomers for the Log Cabin hours and the Dedication. Both events are on Sunday, June 25.
4.Road Scholar Tours
Dates for the remaining tours are June 15 and 22, July 6 and 27, August 3 and 24 and September 7, 14 and 21. Docents for Thursday, June 15th are signed up. Dalluge suggested Ted Arnold observe Rieser’s group presentation on the 15th and be charged with giving the welcoming presentation in the future. Arnold’s last day at the PDH will be August 13, 2023.The Board will need to plan for Arnold’s departure and its effect on tour days and hours.
A Cadillac group will visit on June 24 and T C Newcomers will visit at 10 am on June 27th.
June 13, 2023 Board Meeting continued.
Meijer Gardens will send a tour in September.
F.New Business
Proposal from Hidalgo Services LLC
The description of work includes cleaning the 802’ by 5’ wide trail, painting and prep work of some Ice House exterior walls, prep work and painting of some exterior kitchen building walls and the little porch, repairing wood pecker holes and painting wood from last year. The quoted price is $5,155.
After discussion Rieser will ask Henry Hidalgo to check the cedar shake roof condition.
Taylor moved approval of the proposal from Hidalgo Services LLC for specified work for the total of $5,155. Dalluge seconded the motion. Motion passed.
G.Committee Reports
1.Finance
No report
2.Facilities
Rieser reported work will be done on the carriage shed floor near the door. One saved board will be used. The gutter guards that don’t work as hoped on the House and summer kitchen/carriage shed will be removed.
Dalluge noted holes in the carriage shed walls where chipmunks are freely entering the building. The Tuesday Crew will work on patching those.
3.Marketing/ Communications
Hansen reported on the online sites, media calendars and newspapers which have received Tour information.
Paint Grand Traverse comes to the PDH on June 22. Due to a glitch with our ad appearing in the hard copy program, Crooked Tree Arts Center Administration has added PDH’s link to our website in the Digital Book. The earlier approved PDH ad has been added to the Digital Book. More people view the Digital Book than print version. They will include only our rack cards on their table during the Crooked Tree Arts Center’s Art Show at NMC on July 29th. This Art Show is attended by thousands of visitors. They have also offered us free booth space this year and next year. This may be something we want to explore for July 2024.
4.Museum/Inns Exhibit Log Cabin Day
The Inns of Old Mission exhibit curated by Cole, Dalluge and Rieser featuring the Old Mission Inn, the Pines and Neahtawanta has garnered good comments and interest.
Previous discussion focused on the Cole Dedication, but not Log Cabin Day except for McWilliams picking up Moomers’ Ice Cream, bowls and spoons for the two events.
5.Technology
Anita Klein met with Arnold, Rieser and Dalluge to pass on the Past Perfect computer and documents to Arnold. The Board thanks Anita Klein and Ann Swaney for their work on Past Perfect for the PDS. Arnold noted archival materials should be used to store historical documents and photos. McWilliams suggested scanning materials in the fall. Dalluge suggested housing documents in the History Room at the Old Mission Peninsula Library.
H.Adjournment
Taylor moved and Dalluge seconded adjournment. Motion passed at 11:40 am.
Respectfully submitted by Barb Hansen June 13, 2023
PETER DOUGHERTY SOCIETY
BOARD AND ANNUAL MEETING
MAY 9, 2023
PENINSULA TOWNSHIP HALL
A.Call to Order
10 am Chris Rieser, Rev. Jim Brammer, Jim McWilliams, David Taylor and Barb Hansen present
at the Township Hall. Tom Dalluge present via Zoom. All members present.
B.Additions to the Agenda
Rieser added a DTE Grant update to Old Business.
C.Approval of April 11, 2023 Minutes
Approval moved by Dalluge. Seconded by McWilliams Motion approved.
D.Presentation of April Financials
$30,000 in CD investments $12,349 in restricted funds Total cash and CDs $69,759
Approval of Klein and Bonney invoices.
Acceptance and approval moved by Taylor. Seconded by Hansen Motion approved.
E.Old/Ongoing Business
1.Summer Intern/worker
Rieser outlined the groups he’s contacted advertising the 2023 summer pilot program. Outreach will continue for a week. Then Rieser will contact a local staffing agency for assistance in finding a summer worker.
2.Log Cabin Day Sunday, June 25th
Hours are 11am to 3 pm. Set up for the day will begin at 9:30.The pony cart will be pulled out, Dougherty House banner put up on the North front lawn, a tent for the Happy Time Banjo Band put up, traffic cones put out on the lawn across the street and other preparations will take place. JoAnn Cole is donating the funds to pay the live band.
The Dedication of the Cole Pavilion will be at 4 pm the same day. McWilliams will make the arrangements for ice cream to be served after the speeches. Details will be worked out at next week’s Museum Committee Meeting. Jane Boursaw will be asked to include a notice of the Dedication and a request that people bring their own chairs in the Old Mission Gazette.
3.DTE Update
Rieser contacted the Township and then contacted the DTE Foundation local contact. Chris Hackbarth reported this year’s grants have been issued. They had less money available than in the past. The Dougherty House is on their list for consideration.
F.New Business
1.Discussion and Election of Directors and Officers
Taylor moved that 4 Directors be re-elected to 3 year terms beginning in May 2023 and ending in April 2026. Dalluge seconded the motion. The four Directors up for re-election are Rieser, Brammer, McWilliams and Hansen. Motion passed.
Taylor nominated Rieser for the Office of President for a one year term. Motion passed.
Rieser nominated and Rev. Brammer seconded Taylor for Vice President, Mc Williams for Treasurer and Hansen for Secretary for terms of one year. Motion passed.
May 9, 2023 Board Meeting
2.Video Tour Proposal
The Board discussed the proposal submitted by Pancake Boy Productions presented by Jordan Anderson. Taylor and Rieser will pursue questions of product ownership and time frame for the project working toward a contract.
G.Committee Reports
1.Finance Committee
Rieser updated the Board on the application process for applying for a Nonprofit Relief Fund Grant. McWilliams stated the likelihood of receiving a grant are slim. Old Mission Peninsula is too wealthy an area to qualify.
Hand Held Device, POS System
Rieser has been researching held hand devices for credit and debit card devices for use at
The Dougherty House for admissions and purchase payments. The Committee will set up payment services with Venmo and ApplePay. The PDS already has a PayPal account. Use of the POS device and payment accounts will be included in docent orientations.
After a procedural details discussion Hansen moved the Finance Committee is charged by the Board of Directors with determining the appropriate POS and contracting with said Company for implementation of the system.
Multiple members seconded the Motion. Motion passed.
2.Facilities
Rieser relayed from Klein a Consumers Energy tree clearing crew has been working behind the ice house and outhouse clearing scrub trees which could cause power outages.
3.Marketing/ Communications.
Hansen remarked the first Road Scholar Tour is June 1, 2023. The Board determined the next Museum Committee Meeting is the appropriate planning time.
A date of May 20th for general cleaning was determined. J. Boursaw will be asked to announce that. It will also be posted on Nextdoor and Facebook. Volunteers may proceed with cleaning they can do at other convenient times. Rieser will talk with Connie Sargent about the cleaning process and date.
Hansen has updated the online T C Tourism information. She’ll be entering the Paint Grand Traverse, Log Cabin Day and Cole Pavilion Dedication events on their calendar.
She asked for and received approval to purchase a modest number of Indigenous Art note cards like those sold at the Leelanau Historical Society Museum and earrings by an Aghosa family member for sales at the PDH using the Facilities Committee built cart.
4.Museum Committee
Those working on the Inns of Old Mission special exhibit will begin installing the exhibit after the House has been cleaned. The Cole Pavilion Dedication program will be planned at their next meeting.
5.Technology Committee
This is status quo.
Additional information. The Leelanau Historical Society contact wishes to return Maria Dougherty’s walking spinning wheel sometime next week. A tour of the property will be
May 9, 2023 Board Meeting
arranged for the group bringing the Spinning Wheel home. It has been in their possession since 1965.
H.Adjournment
Rieser moves for adjournment. Rev. Brammer seconds. The meeting adjourned at 12:27 pm.
Respectfully submitted by
Barb Hansen
5/10/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
APRIL 11, 2023
DOUGHERTY MISSION HOUSE
AGENDA
1.Call to Order 10:04 am. Chris Rieser, Tom Dalluge, David Taylor and Barb Hansen present.
Jordan Anderson and Rev. Jim Brammer joined the group. Jim McWilliams was absent.
2.Additions to the Agenda
None
3.Approval of March 7, 2023 Minutes
Approval moved by Taylor. Seconded by Rieser. Motion passed.
4.Presentation of March Financials, Approval of invoices
Motion to approve by Hansen. Seconded by Dalluge. Motion passed.
5.Old/ongoing business
a.Video Tour Discussion – Guest, Jordan Anderson
Anderson presented the services he can provide to produce a 4 to 6 minutes Dougherty Mission House video and 3 short clips that are 30 seconds long for the website and other uses such as a link in emails. He would include sit down interviews to highlight aspects of the House, history and purchase/restoration process with an invitation to come visit the PDH. The video would be representative of the experience and heart of the Dougherty Mission House property.
The Board is tasked with listing what it feels are the most important topics to include.
Anderson will submit a proposal including the scope of work deliverables and the price. The Board has budgeted $2,000 for the project. Taylor will evaluate the proposal from the legal standpoint.
The Board gave Anderson a walk through tour to familiarize him with the property.
Due to the length of this discussion and tour the Board deviated from the original agenda for the duration of the meeting.
6.Discussion of Status of the Internship Quest
Dalluge will contact NMC Prof. Gordon for an update on the Intern Search.
Hansen attended a get together of Northwest Michigan Association of Volunteer Administrators the evening before. Possible intern sources suggested by others in attendance included the AARP and the Parks and Recreation Department at Central Michigan University. Those students are required to perform an internship for graduation. Dalluge will contact the Department Chair.
Exhausting other payroll management sources the Board has decided whoever is hired will be paid as an Independent Contractor.
Taylor will put together a Hold Harmless Document. Dalluge will develop a tax information handout to give the intern.
7.Cole Pavilion Dedication
This will take place on Sunday, June 25, 2023 at 4pm at the end of the Log Cabin Day event enabling the Cole Family and Log Cabin Day volunteers at various venues time to gather at the Dougherty Mission House. The Museum Committee is charged with the planning during their May 17th meeting.
8.Mowing Contract
Rieser reported he has a proposal for $75 for each mow in the area of the buildings from True North Landscaping. Consensus was approval with adjustments to the beginning and end dates.
9.Adjournment
Moved by Brammer. Seconded by Dalluge. Meeting adjourned at 12:10 pm
Respectfully submitted,
Barb Hansen
April 12, 2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
March 7, 2023
OLD TOWNSHIP HALL
AGENDA
A.Call to Order Old Township Hall at 10:10 am
Present: Chris Rieser, Rev. Jim Brammer, Jim McWilliams, David Taylor and Barb Hansen.
Tom Dalluge arrived at 11:40 after the OMP Historical Society Executive Committee meeting.
B.Additions to the Agenda
None
C.Approval of the February 14, 2023 Minutes
Taylor moved approval of the February Minutes. McWilliams seconded. Motion passed.
D.Presentation of February Financials, Approval of invoices.
The balance was $69,462 with $21,936 in restricted funds.
Hansen moved the acceptance of the Financial Record and approval of the invoices. Rieser seconded the motion. Motion passed.
The Board discussed depositing existing funds in Certificates of Deposit for various lengths of time to take advantage of interest rates. This topic was introduced by Taylor.
Taylor moved and Hansen seconded that the Board authorize Rieser to transfer $20,000 into a yearlong CD and $10,000 into a 6 or 7 month CD at interest rates of 4% or above for the
yearlong CD and as close to 4% as possible CD from the General Fund at Independent Bank. Motion passed.
E.Old/Ongoing Business
1.DTE Grant
Rieser has communicated with Chris Hackbarth, the DTE Foundation local contact recently asking, if he has discretionary funds available for small projects. He included a list of possible small projects the Board would like funded.
2.Log Cabin Day
This will be the last Sunday in June with the OMP Historical Society and Peter Dougherty Society opening the log cabin, Old Mission Lighthouse, reconstructed Church and the Dougherty House. It is hoped the Friends of the Lighthouse will participate with volunteers.
Rieser reported JoAnn Cole has offered to cover the costs of John Bonney’s Band which goes toward musical scholarships. The Band will perform at the Dougherty Mission House. Dougherty volunteers may be able to borrow tents from the OMP Historical Society.
Taylor suggested the PDH be open from 11 am until 3 pm in conjunction with the Lighthouse hours.
Rieser reported JoAnn Cole is working with her family to choose a Cole Pavilion Dedication Date which may be Log Cabin Day or the 4th of July when her family usually is here.
Dalluge reported upon joining the group that Britt Eaton from the Friends of the Lighthouse group met with the OMP Historical Society Executive Board. That Historical Board is hoping to have a Civil War poet, a band that has participated in the past, Marty Klein’s Mackinaw boat and Ed and Cindi John Fish Treaty Company owners will take part at the Lighthouse.
3.Video Tour Discussion
Rieser has invited Jordan Anderson of Pancake Boy Productions to join the Board at our April 11, 2023 meeting at the Dougherty House. The Board intends to have an updated video and appropriate other clips of the Dougherty property created. There was discussion as to what would be desired in the videos and clips. The Board has budgeted approximately $2,000 for the work and finished products.
4.General Grant Information Sheet
Rieser sent a Dougherty Mission House information sheet and a list of potential small projects the PDS would like funded to the Community Foundation. This follows up on the Board’s previous meeting at the Community Foundation Offices.
F.New Business
1.Summer Intern
Dalluge will meet with the NMC Professor, Tom Gordon next week. Gordon suggested the internship be opened to more than History Department students.
There was further discussion about the method of internship payment. Rieser sent an email to Isaiah Wunsch, Twp Supervisor and other Township employees asking for the Township to hire the Intern with the PDS reimbursing the Township for the entire cost. Rieser and Dalluge will meet with the appropriate Township officials to discuss the need for the Intern and possible involvement by the Township to aid in the payment method.
2.Finance Committee Recommendations
The Finance Committee has discussed the consolidation of Board earmarked funds and Donor restricted funds. The Committee recommended the following to the Board:
1.Move the three Board Earmarked Maintenance funds totaling $6,688 to General Maintenance, then transfer $4,000 of that amount to the internship program fund.
2.Delete Donor Earmarked Furniture funds of $699 to General funds.
3.Delete Donor Earmarked Road signs as the project is complete with remaining earmarked funds being transferred to the general operating fund.
McWilliams moved and Rieser seconded the Board accept and approve the recommendations of the Finance Committee from their January 23, 2023
meeting. Motion passed.
G.Committee Reports
1.Finance Committee
See item #2 above.
2.Facilities
The Tuesday Crew is working on the design and construction of the display cart for book and other sales items that is intended to be rolled out onto the porch during tours.
They are putting together a work list including construction of new basement access doors.
3.Marketing/Communications – Barb
Barb followed up with the Historical Society of Michigan to ensure the Dougherty Mission House will be included in the Historic Michigan Travel Guide. The earlier entry was accounted for. She took more short videos of Haserot Bay and the Dougherty ice house highlighting past ice harvesting. She has posted some to Instagram and Facebook and will post more. She received orders for 450 rack cards from MDOT yesterday for the Detroit and Monroe Welcome Centers. Five hundred cards were sent to MDOT earlier.
Hansen brought in two photos she purchased from Marilyn Flattery’s living estate show of two birch bark framed photos of the Dougherty House including an early photo clearly showing porch screening and the other showing the Dougherty House raised for new foundation construction.
4.Museum
Rieser shared he has been in contact with the manager of the Leelanau Historical Society Museum after she and Judy Weaver spoke recently. The Museum has Maria Dougherty’s spinning wheel in storage. Peter Dougherty’s name and the address of Grand Traverse which was the original name of Old Mission are on the spinning wheel. The hope is that Historical Society will loan, possibly permanently loan Maria’s spinning wheel to the Dougherty Mission House.
JoAnn Cole’s Cole Pavilion Committee has concluded they would rather produce a brochure about the funding, purchase and restoration of the Dougherty House instead of installing story boards on the back wall. They want to feature the building instead. A plaque highlighting Bill Cole’s contributions and a redesigned kiosk will be installed.
Rev. Brammer moved and Taylor seconded the Board support the Cole Pavilion Committee Recommendations. Motion approved.
5.Technology
The Past Perfect entries are still in the works.
Additional internship discussion occurred at the end of the meeting. Discussion included developing guidelines for an intern to deal with rare difficult visitor situations. The interview process was also discussed with consensus that two available Board members join Dalluge during the interviews of potential interns.
H.Adjournment
McWilliams moved and Taylor seconded the meeting adjourn at 12:40 pm. Motion approved.
Meetings scheduled
Board Meeting 10 am Tuesday, April 11, 2023 at the Dougherty House
Museum Committee 10 am Monday, April 2, 2023 at the Dougherty House
Finance Committee April 24, 2023 at Jim McWilliam’s Office
Respectfully submitted,
Barbara Hansen
3/7/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
February 14, 2023
Peninsula Township Offices
Tom Dalluge and Barb Hansen attended via Zoom.
Approval moved by McWilliams. Seconded by Taylor. Motion passed.
Approval of the Report and invoices as presented was moved by Hansen. Seconded by Dalluge.
Motion passed.
McWilliams reported the Auto Owners’ Commercial General Liability Policy cost is $339.
Hansen moved approval of payment of the Auto Owners’ Invoice. Taylor seconded.
Motion passed.
There was a discussion of possible financial methods of employing an NMC Intern for the 2023 tour season. McWilliams offered options of 1. NMC employ the Intern with the PDS writing a check to NMC to cover the costs. 2. NMC takes on the Intern as an Independent Contractor and the PDS reimburse NMC. 3. The PDS hire the Intern as an Independent Contractor. 4. The PDS hire the Intern as an employee. Dalluge will investigate the possibility of NMC employing the Intern with the Peter Dougherty Society refunding NMC for the expenses.
New Business continued.
Members were asked to make suggestions. The finished document will be sent to the Community Foundation in Traverse City.
She has been posting on Instagram and Facebook aware that this is not our tour season. Entries will increase as we near the tour season. Hansen attended another T C Tourism Digital Workshop and continues to be in contact with Crooked Tree Arts Center.
There was discussion about the Cole Pavilion dedication. JoAnn Cole and family will be consulted as to the date and time.. Taylor suggested Allie Baxter from TV 7 & 4 be contacted for coverage.
Next Meetings
Museum Committee March 6 at JoAnn Cole’s at 10 am
Board Meeting March 7th at the Peninsula Township Hall at 10 am
Finance Committee April 24th at Jim McWilliams’ Office
Respectfully submitted,
Barbara Hansen
3/1/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
JANUARY 17, 2023
GRAND TRAVERSE REGIONAL COMMUNITY FOUNDATION OFFICES
Members present: Chris Rieser, Barb Hansen, Jim McWilliams, David Taylor (Hansen was present for only the first part of the Board Meeting, including Agenda Item Nos. A to C, below)
Member participating via Zoom: Tom Dalluge
Member not present or otherwise participating: Jim Brammer
Meeting called to order at 10:02 a.m.
The different categories of funds maintained by GTRCF include: (a) donor advised funds (for which GTRCF recommends potential grants to donors); (b) competitive grant funds (for which GTRCF maintains review committees); (c) scholarship funds; and (d) designated endowment funds, with specific, designated grantees. PDS’s endowed fund falls into this last category. PDS’s endowed funds is available in perpetuity, and “can’t go anywhere but to PDS”. However, PDS does not have free access to that fund, nor can PDS borrow against it. PDS is also precluded from deferring its annual grant award from this endowed fund. Each year, PDS’s endowment check should go out in March, and should be in the range of about $1380, without significant variance (due to GTRCF’s trailing 12-quarter approach to calculating annual draws/awards from its designated endowment funds).
The principal donor to PDS’s endowed fund is the De Beer Foundation; the current balance in PDS’s endowed fund is $33,755, of which the De Beer Foundation has contributed about $27,800. Fifteen other donors have collectively contributed the remaining portion of the fund. PDS should receive notifications whenever donors make additional contributions to the fund. McWilliams noted that the Board should strive to recognize and thank all such donors.
Steve Wade explained that GTRCF wants to be a “grant partner” with PDS, rather than simply a “grant funder”. In that regard, Steve noted that, simply by virtue of currently being a designated endowment grantee, PDS is not precluded from seeking grant awards or funding from one of the other grant categories administered by GTRCF, as described above. Dalluge inquired about PDS possibly providing to GTRCF a list of about 8 to 10 grant making organizations. Steve Wade commented that GTRCF would be receptive to that, adding that “PDS can’t wear out its welcome”. As to any particular projects or “wish list” items for which PDS might be interested in seeking grants (such as the internship initiative), Steve recommended that PDS think in terms of a “vision”, and share those prospective grant award opportunities with GTRCF, together with a related timeline and “loose budget”. In closing, Steve said that he would be glad to serve as GTRCF’s point of contact to PDS.
The other item highlighted by Hansen was a prospective contract with the Crooked Tree Arts Center, to allow for PDS’s participation in the 2023 Paint Grant Traverse event, which has been moved to June. Taylor moved that Hansen be authorized, on behalf of PDS, to execute that contract with the Crooked Tree Arts Center, in an amount not to exceed $500. McWilliams seconded that motion, which then passed unanimously.
Taylor moved to accept the December Financial Reports, seconded by Dalluge. Motion passed unanimously.
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY
BOARD MEETING
DECEMBER 13, 2022
Peninsula Township Offices
Members present: Chris Rieser, Rev. James Brammer, Jim McWilliams, David Taylor, Barb Hansen.
Tom Dalluge attended via Zoom.
Meeting called to Order at 10 am.
Hansen moved approval. Brammer seconded. Motion passed.
Rieser reported the fourth and last Dougherty House directional sign has been installed.
Rieser will contact the appropriate Township Staff to inform them of the installation.
Mr. Chouinard will perform a gap analysis and recommendation which Taylor will take to the Finance Committee.
Community Foundation, 223 Lake Ave, Suite B, Traverse City, 49684.
McWilliams left at 11:30 for a Rotary Meeting.
Taylor encouraged following up with the OHS for a joint get together in the New Year.
Rieser is contacting the Neahtawanta owners.
The Board approved the recommendation.
Next Board Meeting Tuesday, January 17, 2023 at the G T Community Foundation Office
223 Lake Ave, Suite B at 10 am
Finance Committee Meeting Monday, January 23 at Jim McWilliam’s office at 10 am
Museum Committee Monday, January 30 at JoAnn Cole’s home at 10 am
Respectfully submitted,
Barbara Hansen
12/23/2022
Peter Dougherty Society
Museum Committee
November 29, 2022
Those present at JoAnn Cole’s home were JoAnn Cole, Chris Rieser and Barb Hansen. Tom Dalluge attended by Zoom. David Taylor was absent. Meeting was called to order at 10:10 am.
Report on Meeting with Ginger Schultz, Old Mission Lighthouse Manager.
The next meeting will be held on January 30th, 2023 at Jo Ann Cole’s home at 10am.
Respectfully submitted by,
Barb Hansen
12/9/2022
PETER DOUGHERTY SOCIETY BOARD MEETING
OCTOBER 10, 2022
Members present: Chris Rieser, Jim Brammer, Jim McWilliams, David Taylor Members not present or otherwise participating: Barb Hansen
Member Nominee present: Tom Dalluge
Called to order at 10:05 a.m.
A. Additions to the Agenda:
D. Presentation of September Financials
McWilliams previously provided the September 2022 Treasurer’s Report to Board members. Regarding the first addition-to-agenda item noted above, McWilliams mentioned that an
an additional invoice has been received from Hidalgo Services, LLC, in the amount of $2358.00. That sum is for additional carpentry work recently performed at the Mission House. Taylor made a motion that the Board authorize payment of this recently invoiced amount, seconded by Rieser. That motion passed unanimously. In addition, Brammer moved to accept the September 2022 Treasurer’s Report, seconded by Rieser. That motion also passed unanimously.
E. Old/On-going Business 1. Center Road Sign
Rieser advised the Board that a lease agreement had recently been sent to Mike Flynn, Marty Lagina’s representative, to allow for the installation of a road sign for southbound traffic on Center Road, north of Swaney Road. In anticipation of that proposed agreement soon being finalized and signed, Rieser said that he will review any payments which may be owing for the preparation of this final, fourth directional road sign. Taylor noted that, if the agreement is signed as proposed, the Peter Dougherty Society will also be obliged to send a check to Croft, LLC (the legal owner of the subject tract of land) in the amount of $10.00. To better and more systematically evaluate the benefit of the new road signs, Rieser suggested that it would be helpful to add a question to the sheets that visitors are asked to complete, along the lines of “How did you find us?”
2. End-of-Year Party
The end-of-year party is scheduled for November 2. Rieser sent out an email invitation to all volunteers, including many who were not actively involved during this tour season, but have helped in previous years. Thus far, thirty individuals have indicated that they plan to attend. Anita Klein has graciously agreed to handle the arrangements for sandwiches and refreshments. In addition to volunteers, Rieser intends to invite David Kelley and his wife (both of whom recently visited the Mission House), Marty
Lagina and his wife (as well as Mr. Lagina’s representative, Mike Flynn) and also Isaiah Wunsch and Becky Chown from the Township.
F. New Business
1. November Appeal Letter
Rieser passed out to Board members a preliminary draft of the November Appeal Letter. The planned format of the letter will be similar to that used last year, with a newsletter-type summary of this season and future plans included on the back of the letter. Rieser noted that he may also add some verbiage about the Crooked Tree Arts Center initiative to the back of the letter. Rieser asked that Board members send him any suggestions or other comments on the draft appeal letter by October 31. The goal Is to send the finalized appeal letter out by mid-November.
2. Presbyterian Church Grant Opportunity
Rieser shared with Board members an application form provided by the Presbyterian Church of Traverse City, for organizations interested in applying for grants from that church. The application deadline is October 17. Rieser indicated that he may decide to discuss this particular grant opportunity with the church, although the consensus perception of the Board is one of uncertainty, as to whether the church’s objectives in offering these grants are a good fit for the Dougherty Society’s current strategic planning.
The Board’s review of this grant opportunity prompted a discussion about exploring the possibility of funding an internship (perhaps with grant assistance), whereby a student at Northwestern Michigan College would serve as a docent, to allow the Mission House to be open for longer periods, several more days each week.
The consensus of the Board was that this internship opportunity should be explored with representatives of the college. Dalluge consented to making inquiries with the college on behalf of the Board.
3. Additional Agenda Items Sponsored by Brammer
Brammer queried as to whether the layout of the grounds of the Dougherty Mission property had recently been evaluated, with particular attention to emergency response and safety considerations, including fire prevention and control. The Board discussed the potential benefits of further coordination with Peninsula Township representatives concerning those matters. Also, Dalluge indicated that
he would add some guidance and other information to the docent orientation
and reference materials, to address those concerns.
Brammer also raised the possibility of making increased use of technological aids, as a means of reducing the demands on docents. Such an approach could offer the added benefit of ensuring that docents are sharing with visitors a common and consistent “story”. In particular, Brammer mentioned the possible use by docents of an audio track, to supplement their tour presentations, providing a narrative concerning each room or viewing
area of the Mission House property. Rieser noted that the Dougherty Society is in the process of enhancing its Technology Committee, and that it
might be productive for that committee to further consider these ideas.
G. Committee Reports 1. Docents
Dalluge has consented to taking the lead on preparing tour aids and other materials for use by docents, in preparation for and during the 2023 tour season. To that end, Dalluge plans to create three deliverables: (a) a detailed “history nut” version of reference materials; (b) a mid-range version; and (c) a “docent light” version, largely comprised of bullet points of emphasis for each room or tour area.
2. Facilities
Construction of the Bill Cole Pavilion is moving along quickly. Rieser reported that the committee’s goal is to complete installation of roofing shingles before the first snow. A separate group is currently working on story panels, to be installed in the interior of the pavilion, which will primarily tell the story of the restoration of the Mission House and outbuildings. That group expects to complete their work on those story panels as an “over the winter” project. Rieser anticipates that the pavilion will be dedicated sometime next spring.
3. Marketing/Communications
Hansen provided her marketing report to Board members by email, dated October 8. The Board took particular note of the report’s indication of increased Facebook viewship, as well as “hits” on our website tracked through Traverse City Tourism. The Board also acknowledged Hansen’s requested marketing budget for 2023, which is under consideration.
4. Museum
Regarding the Calvary Church Tour, scheduled for 10/13, Rieser noted that 44 people have paid or signed up. Docent staffing has been arranged to accommodate that tour group.
Rieser explained that the Museum Committee has discussed three possible options for future seasonal exhibits: (a) the Homan Family; (b) Wineries (including the Development of the OMP wine industry); and (c) the Inns of Old Mission. The Homan Family has deep roots in OMP, spanning five to six generations of farmers. Preparing an exhibit about that family would require additional research, with the assistance of family members. An exhibit on wineries might be offered in 2024, to coincide with the fiftieth anniversary of Chateau Grand Traverse, the first OMP winery. The Museum Committee will give further consideration to these options and follow-up with a recommendation to the Board.
The date for closing the Mission House has not yet been determined. Rieser will contact Connie Sargent, who serves as the point of contact for those volunteers who handle this task, to decide on a house closing date.
A local estate sale is being conducted later this month, at which a spinning wheel will be offered. Rieser noted that the Museum Committee believes that a spinning wheel would be a worthwhile addition to the textile room of the Mission House. The Board authorized the Museum Committee to bid on the purchase of the spinning wheel, up to an amount not to exceed $550.00.
5. Technology
Rieser requested that the Board table a discussion of Technology Committee activities, due to time constraints.
H. Adjournment
McWilliams moved for adjournment of the Board meeting, seconded by Dalluge. The meeting was adjourned at 12:15 a.m. The next Board meeting is scheduled for November 14, 2022, at 10:00 a.m., at the Peninsula Township Office Conference Room. The Museum Committee is scheduled to meet on October 17, and the Finance Committee is scheduled to meet on October 20.
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY
BOARD MEETING
September 12, 2022
PENINSULA TOWNSHIP HALL
Meeting called to order at 10:05 am
Members present: Chris Reiser, President, Jim McWilliams, David Taylor and Barb Hansen. Absent member: Rev. Brammer
A.Additions to the Agenda
Request by Hansen to allow the Traverse City Newcomers’ Book Club to meet at the Dougherty House at 1 pm on November 1, 2022.
B.Approval of August 8, 2022 Minutes
Taylor moved approval. McWilliams seconded. Motion passed.
C.Presentation of August Financials
The August balance was $70,148 with restricted funds totaling $17,737.
Hansen moved approval. Reiser seconded. Motion passed.
D.Old/Ongoing Business
1.Center Road South Bound Directional Sign
Sign placement is being revisited. Options for the 4th directional sign were discussed.
2.Past Perfect/Donor Perfect Meeting
The new Technology Committee consisting of Reiser, Anita Klein and Ann Swaney will meet to discuss the Committee’s charge. They will meet with an NMC employee to discuss Past Perfect and Donor Perfect technology.
3.Follow Up to Omena Trip
The Board wishes to continue a relationship with the Omena Historical Society. Hansen will continue to communicate with Buehler, their Secretary to determine a venue and date for the Boards to meet together.
The Grove Hill Presbyterian Church and OHS Museum went very well.
4.Questers
The Questers are unable to take on any projects at this point.
5.End of the Year Party
November 2nd was chosen for the end of the year thank you get together. Reiser will ask Anita Klein if she will once again organize this. The Board wishes to thank all our volunteers for their work this year.
E.New Business
1.November Appeal Letter
Reiser is working on this. The Board discussed points to be covered.
2.Discussion on Pavilion story board
JoAnn Cole is facilitating the design by talking with family and volunteers as to what they would like to see on the story boards for the Pavilion.
3.Traverse City Newcomers’ Afternoon Book Club Request
Hansen requested approval for the group to meet at the Dougherty House on Tuesday, November 1, 2022 at 1 pm. The House is seen as an appropriate venue for discussing The Loon Feather by Iola Fuller. The Board approved this as another community outreach opportunity.
F.Committee Reports
1.Docents/Docent Orientation and Notecards
Work continues with spring 2023 set as a goal date.
2.Facilities
a.Pavilion progress, building permit extension
The roof boards have been installed. Roofing membrane will be installed before winter weather sets in. Completion is planned for spring 2022.
b.American Chestnut Trees
Evidence of possible American Chestnut Trees has been found. Marty Klein and Reiser will send in samples to the American Chestnut Tree Foundation for certification.
3.Marketing/ Communications
Crooked Tree Arts Center has indicated they would like to include the Dougherty House as a venue in 2023. Hansen will develop a marketing/communication budget for 2023.
4.Museum
a.Recap – Crooked Tree Art Center Paint Grand Traverse Event
The Board deemed the Event an effective marketing tool. The site was a success with the 10 artists who visited Dougherty House.
b.Historical Society of Michigan Membership
This has been renewed.
5.Finance Committee
Members chose October 10, 2023 as the date for their next meeting.
G.Adjournment
McWilliams moved adjournment. Reiser seconded. Motion passed.
Meeting adjourned at 11:58 am.
PETER DOUGHERTY SOCIETY
BOARD MEETING
JULY 11, 2022
Members present: Chris Rieser, Jim McWilliams, and David Taylor
Members absent: Jim Brammer, Barb Hansen
Called to order at 10:05 a.m.
A.Additions to the Agenda
None.
B.Approval of June 13, 2022 Minutes
Approval moved by Rieser, seconded by Taylor. Motion passed unanimously.
C.Presentation of June Financials
McWilliams noted that he had nothing further to report, beyond the June Treasurer’s Report provided by email to Board members on July 8. Taylor moved that the June Financials be accepted as reported, seconded by McWilliams. Motion passed unanimously.
D.Old/Ongoing Business
Rieser explained that in the course of performing the work summarized in the minutes of the Board’s June meeting, Hidalgo Services, LLC had encountered some unexpected areas of wood rot, caused by water damage. In particular, as a Hidalgo carpenter pulled up the underlayment in the backporch area off the dining room, it was determined that water had seeped in, over a period of several years (including into the rafters). Although the required repairs are not within the scope of the previously approved work project, Hidalgo is proceeding with completing those repairs – including installing new shingles, together with flashing to keep water out, going forward. Although Hidalgo has not sent an invoice addressing the costs of these additional repairs, or otherwise indicated what those costs may be, Rieser mentioned that the necessary repairs could cost several thousand dollars. The Board decided that, unless Henry Hidalgo indicates that he needs payment to cover those costs in the interim, it would table the issue of the added Hidalgo project costs until the August Board meeting, at which time Rieser hopes to have additional information from Henry Hidalgo concerning those costs.
E.New Business
None.
F.Committee Reports
1.Docents - Sign Up Genius use and filling slots
Rieser noted that he has recently reached out to potential docents, to address possible problems with signing up through the Sign Up Genius platform. The consensus of Board members is that any such potential problems should not be much of an impediment to those individuals truly motivated to work as either docents or greeters – who can simply contact Board members or others involved with the Dougherty House to make their interest and availability known.
As a related matter, Taylor expressed concern that the Dougherty House was not open for tours this past Saturday, July 9, owing to a lack of volunteers willing to serve as either docents or greeters. Also, only one volunteer was available on Friday, July 8 (compelled, by necessity, to simultaneously handle both the greeter and docent duties). Moreover, no volunteers have, to date, agreed to work as docents or greeters this coming Friday or Saturday. These recent circumstances and trends highlight the need for the Board to make docent recruitment and active engagement a priority.
2.Facilities – Pavilion progress, mouse removal, barn foundation, repairs to equipment
Rieser noted that, on the pavilion project, all of the foundation and base (including gravel) have been emplaced or installed. Also, roofing materials have been delivered, including sheeting. Rieser commented that the goal remains to complete the pavilion sometime this summer.
Regarding the previously identified mice infestation problem, the pest control company has put out some traps. There have been no recent indications that mice are still present.
Rieser reported that the Tuesday work group has removed about 20 small saplings from the areas in and around the cement and stone foundation of the barn. The group plans to continue working towards making that area more of an additional site, featuring a better view of the foundation, together with signage and fencing.
Recent equipment repairs of note include work on the DR trimmer and adding a belt to the tractor. Rieser explained that, in the event that repairs of heavier equipment are required to be performed off-site, the Dougherty Society has a trailer, and ready access to pick-up trucks.
McWilliams inquired as to possible efforts to create a more park-like setting (complete with one or more picnic tables) within the closer-in, interior wooded area, between the driveways behind the main house and out-buildings. It was agreed that further consideration should be given to that idea, as a possible project for the Tuesday work group.
3.Marketing/Communications
The Board noted that, in light of her planned absence, Hansen thoughtfully provided the other Board members with a marketing report, by email on Friday, July 8. Highlights of that report include:
a.The exposure that the Dougherty House received, by means of on-site interviews, during both morning and evening news broadcasts (7&4 UpNorth Live) on June 21;
b.Things are on-track for the Dougherty House’s participation in the Paint Grand Traverse event, organized by the Crooked Tree Arts Center. Hansen has delivered requested rack cards to the event sponsor and, with the assistance of Jessica Schippers, a ¼- page Dougherty House ad has been added to the event program. The Dougherty House has been confirmed as an event venue for August 17th, from 9:00 to 12:00 a.m.
4.Museum
a.Dennos Lithics – out for evaluation
Rieser explained that the lithics items offered by the Dennos Museum have been received and are now the property of the Dougherty Society. Those items have been sent on to Kerri Finlayson, an archeology professor at North Central Michigan College (in Petoskey) for evaluation over the summer. Rieser specifically requested assistance in determining the origins of those items, and whether those items are from this area.
b.Visitor stats
Rieser is continuing to monitor visitor use of and responses to the new sign-in sheets in the foyer. Some visitors have been filling in both sheets, to include providing email addresses (useful for expanding prospective donor lists).
c.Storyboards for Pavilion
Rieser shared with those Board members in attendance the attached draft storyboards, prepared by Karen Rieser, for possible use as part of the pavilion exhibit. Board members are requested to review those drafts and come to the August Board meeting prepared to discuss them.
d.Rushmore Family Research
Rieser commented that he would like for the Dougherty Society to seek more stories and other information on the Rushmore era, incorporating more aspects of that family into exhibits and artifacts on display at the Mission House. To that end, Rieser explained that, through his wife, Karen, a local Rushmore family contact had recent been located – Marianne Grenadier(sp). Mrs. Grenadier is the granddaughter of Maurice Rushmore, and considers herself to be the “family historian”. Rieser plans to follow-up with her, in an effort to learn more about the Rushmore family, to include obtaining her assistance in identifying people in various photographs. Taylor suggested that Jerry Ostlund, a long-time Old Mission resident who grew up next door to the Mission House, might also be a good resource regarding information on the Rushmore family.
e.Past Perfect Meeting
Ann Swaney, an experienced archivist who has volunteered to assist with the Past Perfect database, will be setting up a meeting with a person at Northwestern Michigan College, who is familiar with that database. That meeting is expected to occur within the next couple of weeks. Rieser and Anita Klein also plan to attend.
5.Strategic Planning Meeting
The next strategic planning meeting is scheduled for Monday, August 15th, 10:00 a.m., at the Peninsula Township office (subject to any possible conflict with the Omena Historical Society visit, which is regarded as a priority).
6.Additional Items Discussed
a.Visit by Omena Historical Society Representatives
Based on the email updates recently provided by Hansen, it was decided that Rieser will contact the Omena Historical Society point of contact, extending an invitation for their Board to visit the Dougherty House any day between August 1st to 5th. The tentative plan is to meet the Omena delegation at the Dougherty House at 10:00 a.m., for a tour, to be followed by an on-site box lunch.
b.Questers’ Offer of Assistance
At the Museum Committee’s meeting on Wednesday, July 13, Rieser will review options and ideas for specific ways in which the Questers might fund or otherwise assist with restoration or improvement projects at the Mission House. Rieser will then follow-up with the Questers, offering specific proposals for their assistance.
c.Updated Bank Signature Cards
Rieser will contact Independent Bank, for the purpose of updating the Society’s signature cards on file there. Specific revisions will include removing Connie Sargent and Rob Manigold, and adding Taylor.
Taylor moved to adjourn the Board meeting, seconded by McWilliams. Motion passed unanimously. The meeting was adjourned at 12:00 p.m.
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY BOARD MEETING
April 11, 2022
PENINSULA TOWNSHIP OFFICES
Members present at 10:05 am: Chris Rieser, David Taylor, Barb Hansen— Rev. Bramer arrived at 11:15 am due to inability to connect with Zoom.
Member absent: Jim McWilliams
AGENDA
A. Additions to the agenda. None.
B. Approval of March 14, 2022 Minutes
Minutes approval was moved by Taylor and seconded by Rieser. Motion approved.
C. Approval of March Financials. There was $72,273 with $22,115 in restricted funds on hand. Approval of the Report was moved by Rieser and seconded by Taylor. Motion approved.
D. Old Business
1. Road Signs
The Swaney and Old Mission Road signs have been delivered. Klein, Rieser and Dennis Hansen unloaded the signs into the carriage shed. The County Road Commission Representative adjusted and approved the siting for the signs. Image360 will be installing the signs in the next few weeks. Sign Dedication was discussed. We hope to include Donors Kerr and the Hansens along with the Tribal Interpreter who assisted with the signs, Sierra Clark from the Record Eagle and Jane Boursaw from the Old Mission Gazette at a Dedication at a later date closer to the arrival of Summer residents. Sign placement on Center Road is a project in process. MDOT has no program to cover the Dougherty House signs on Center Rd.
E. New Business
1. Cleanup date
The Museum Committee suggested Wednesday, May 11th at 10 am. This date works around Mother’s Day and the Old Mission Women’s Club garage sale. The Board approved the date. Rieser will talk to Anita Klein and Connie Sargent about the day. It is one day before the St. .Joseph’s Women’s Tour of the Dougherty House.
2. OMPHS 30th Anniversary Event
The OMPHS has asked the Dougherty Society to host a 30th Anniversary of the OMPHS on Saturday, September 10, 2022 at the Dougherty Property. Taylor moved and Hansen seconded the Dougherty Society Board agrees to host the OMPHS 30th Anniversary Celebration as requested with details to be agreed upon at a later date. Motion approved.
Discussion of the Dougherty House’s 180th Anniversary this year ensued. The Board will ask for input from the Museum Committee which will meet before the May Board Meeting. The date for Log Cabin Days is Sunday, June 26, 2022.
F. Committee Reports
1. Finance Committee
The meeting on April 4, 2022 continued work on the SWOT analysis. It will be discussed at the May 16, 2022 meeting.
2. Garden Committee
Connie Sargent continues work on this. Sweet grass will be added to the plantings this spring.
3. Docent Committee
Recruiting is being pursued. Museum Committee members have been polling last year’s docents and greeters pertaining to experiences, desired changes and 2022 availability. The numbers will be presented to the Board at the next meeting. The goal is to have a greeter and docent for each shift. It is hoped the St .Joseph’s Church Women’s Tour will provide interested volunteers. Tom Dalluge recently spoke to the Presbyterian Church’s Lenten Study Group. Dalluge and Rieser plan on contacting the Minister about touring the House with an eye on further involvement by Church Members. Taylor suggested Nancy Schulte as a Dougherty Docent and active Church Member be included in making contact. Scripting for each room is being worked on by Dalluge. The goal is to simplify information for Docents for each area to highlight certain information. Rieser will contact the Copy Shop about a design for the 2022 Guest Book. A separate clipboard with a visitor email signup sheet will be developed for this Season.
4. Facilities Committee
Marty Klein reports the group is ready to start projects. Uncovering the air conditioner, some painting, changing the open sign to reflect $5 admission and construction of the Bill Cole Pavilion are some of the upcoming projects. Taylor suggested a barrier around the Pavilion construction be added as a safety protocol.
This Committee will build a sales cart for books, post cards and other items in communication with the Museum Committee. Master Electrician, Cory Holman will be contacted about installing the carriage shed Lighting System.
5. Marketing/Communications
Hansen updated the Traverse City Tourism online information recently. She will add the 180th Anniversary designation. 5,000 Rack cards are being reprinted by Image360 at their expense. The QR code was not present on the first printing. More information will go out as the opening date approaches.
6. Museum Committee
a.Dennos Lithics
The Dennos Museum Board will vote to donate the historic pieces to the Dougherty House in May. Taylor offered to look over the dispersion documents on behalf of the Dougherty Society.
b. Lighting
1. Carriage House
This is the first priority.
2. Upstairs Hall
This will be accomplished as time and work load allow.
c. Leffingwell Exhibit
The Museum Committee is meeting April 13th to begin work on the Dalluge curated
Display on 3 distinguished Leffingwell early residents. Items from the outhouse
Excavation will be relocated to gain space for display items.
d. Changes
1. Dining room
The plan is to set the table as if diners were about to enter the room. A chandelier is yet to be installed over the table. The Committee hopes to remove the small table by the wall cut out.
2. Kitchen
The plan entails presenting the kitchen as a working kitchen, not one of a dish display area.
A discussion pertaining to presenting the House and its displays in relation to specific eras of Dougherty House History ensued.
e. Summer Season Schedule
Possible days and hours of operation were discussed. The general consensus
was to be closed on Sundays. Tour days of Thursdays, Fridays and Saturdays
was discussed. Twenty four positions of a combined greeter and docent for a
day would be needed for every 4 weeks. The Board tabled a final decision until
a Museum Committee Report on available greeters and docents is available. It
is anticipated to have that information available at the next Dougherty Society
Board Meeting.
The Board recommends the hours of 1 pm to 4:30 pm for now.
G. Adjournment
The Board adjourned at 12:13 pm. The next Meeting will be on May 9, 2022 at the Peninsula Township Offices.
Respectfully submitted,
Barbara Hansen
PETER DOUGHERTY SOCIETY
BOARD MEETING
March 14, 2022
Peninsula Township Office and Zoom
Agenda
Members Present: Chris Rieser and David Taylor at the Township Office. Rev. Jim Brammer and Barb Hansen on Zoom. Absent: Jim McWilliams.
A. Additions to the Agenda
New Business: Appointment of the Vice President.
Discussion of historical information collection management.
B. Approval of February 14, 2022 Minutes
Taylor moved and Brammer seconded approval of February Minutes with the correction of the date being made. Motion passes unanimously
C. Approval of February Financials
Taylor moved and Hansen seconded approval of the February Financials listing a balance of $76,538 with $20,200 earmarked funds.Motion passes unanimously
D. Old Business:
1. Road Signs - GTRC Approval, MDOT progress
Rieser reports Rieser and Dennis Hansen will join a GTRC representative to site the signs on Old Mission and Swaney Roads as weather permits. The signs and posts have been ordered, Image360 will do the installation. Rieser and Taylor have been pursuing sign installation on Center Road with MDOT. MDOT has no category for the signs the PDS wishes to install. They suggested placing the signs on private land outside the 50’ Right of Way. Rieser has been talking with Jim Hall who leads the Historical Society Tree Planting program to gather information. One prospective location on Center Road South of Old Mission Road is on land owned by the Towner Family Partnership. The other prospective property at the NW corner of Swaney and Center Roads is owned by the Croft LLC. Rieser has communicated with the appropriate people dealing with the Croft LLC property. These locations are being pursued. Taylor suggested the possibility of approaching Dean and Laura Johnson about possibly siting a sign on the Johnson Family property, if need be.
2. Appointment of Vice President
A new Vice President is needed as a result of Connie Sargent’s resignation from the Board.
Hansen moved and Rieser seconded David Taylor be appointed as Vice President. Motion passes unanimously.
3. Discussion of Historical Information Collection Efforts
Bill Cole’s extensive papers are on file in the Dougherty House Office. Some materials are collected by Chris Rieser including Dougherty Diaries. He also keeps the Board Minutes and Financial Reports in a binder. Hansen has the minutes since she became Secretary. Minutes can also be found on the PDH website. A collection of documents and books that can be loaned out has been started. Contacting the Historical Register representative in Petoskey was suggested to pursue possible involvement by a Historical Preservationist to compile a comprehensive history of the Dougherty House in all its eras. Contacting the Historical Preservation Program at Eastern Michigan University may be another option to bring together all the components of the rich Dougherty House history.
E. New Business:
1. Garage - Sale May after Peninsula Women’s Club Sale
Anita Klein has talked with the Peninsula Women’s Club and Questers about a potential garage sale to clean out PDS items in Big John’s and items curated from basement storage in the PDH. After discussion of the upcoming commitments needed to open the House for the season and curating of the Museum displays, the Board decided to postpone a garage sale until there is more time to prepare. The pavilion is also set to be constructed beginning when weather permits.
F. Committee Reports
1. Finance Committee
They met on 2/28/2022 and will meet in April. McWilliams is preparing written procedures for the handling of money from admission and book sales for docents for the 2022 Season.
2. Garden Committee
Connie Sargent has agreed to lead this Committee. Plans for the gardens are underway with plants being started under grow lights. A discussion about chestnut trees ensued. Tom Dalluge and Marty Klein are involved with growing chestnut trees. More information will be sought through them. The PDS will do what it can to protect the two neighboring historic chestnut trees.
3. Docents – Planning for the opening of the Season
Rieser is contacting potential Docent Coordinators. The Women’s Guild from St. Joseph’s will meet at the Dougherty House on May 12, 2022. It is hoped some will volunteer with the PDS as a result. It was noted some of the attendees have no knowledge of the PDH.
4. Facilities- Pavilion Building Permit granted a County Permit.
Marty Klein and his crew are working on the final details for construction. The permit to be displayed should be available this week. The County will inspect the project as it progresses. Initial compilation of information for sign boards for the back wall has begun with Image 360 being contacted about the process. Plans are to have the Pavilion completed for use this summer. The consensus of present Board Members was the ongoing Pavilion construction and operation when completed will be under an umbrella of the Facility and the Museum Committees. JoAnn Cole will be consulted in the Dedication planning. The Board intends to follow her wishes.
5. Marketing
Hansen reported the Rack Cards are ready for pickup. She will do this when back in town.
MDOT has ordered 500 for the Dundee Welcome Center. She will contact a local publication that covers area news and activities about the PDH. Once the new display is finalized she’ll put together press releases to go out at the appropriate time. Hansen spoke at length with the former Stewart Zacks Owner, Lynn Starkey covering effective and non-effective advertising. Starkey suggested power point presentations to local groups siting widespread local lack of knowledge about the Dougherty House.
6. Museum Committee
The Committee is meeting tomorrow. They will discuss:
1. Dennos items- potential acquisition of items offered to the Dougherty House
2. Lighting update
3. Leffingwell Exhibit Update
G. Adjournment
Taylor moved and Brammer seconded adjournment at 12:35 pm. Passes unanimously.
Respectfully submitted by,
Barbara Hansen
March 14, 2022
PETER DOUGHERTY SOCIETY
BOARD MEETING
FEBRUARY 14, 2022
AGENDA
Members present: Chris Rieser, James Brammer, Jim McWilliams, David Taylor, Barb Hansen
Meeting called to Order: 10:08 am Peninsula Township Hall
A.Additions to the Agenda
None
B.Approval of January 10, 2022 Minutes
Hansen thanked Taylor for recording the December and January Minutes. Hansen moved and Brammer seconded the Approval of the January Minutes as Amended to reflect the absence of Brammer, McWilliams and Hansen at the January Meeting. Motion passed unanimously.
C.Approval of January Financials
McWilliams reported more Annual Appeal checks continue to come in. He is initiating the use of QuickBooks.
The Dougherty Society Balance as of the end of January is $77,017 including $20,420 In earmarked funds. Hansen moved and Taylor seconded to approve the Report. Motion passed unanimously.
D.Old Business
1.Road Signs Update
Rieser reported he has worked with the County to move ahead on the directional signs on Old Mission and Swaney Roads. He will meet a County Road Commission Representative to mark sign placements for final go ahead.
Rieser and Taylor will work on the MDOT approval for the Center Road signs. MDOT requires Pure Michigan involvement. The Museum doesn’t meet those requirements plus has a yearly rental fee.
Taylor moved and Brammer seconded to proceed with the Old Mission and Swaney Roads sign project. Motion passed unanimously.
2.Connie Sargent Resignation
The Board received Connie Sargent’s resignation from the Board. We look forward to her continued dedication to the Dougherty House, its Mission and the gardens. Her extensive work is greatly appreciated.
3.Barn Project
Discussion deferred until the Board’s strategic planning meetings.
E.New Business
1.Annual Appeal Update
Checks continue to come in.
2.DonorPerfect Software
The Board has an opportunity to purchase a low cost subscription to a program that would enable more efficient and Board accessible access to our donor data base. The Basic management systems can be enhanced, if needed.
Hansen moved and Brammer seconded the Board purchase the DonorPerfect basic online subscription with the option to expand as needed. Motion passed unanimously.
3.Garage Sale in May
Rieser reported Marty and Anita Klein have volunteered to spear head including Dougherty Society items in the May garage sale put on by the Old Mission Women’s Club. Appropriate items stored in the PDH basement and Big John’s will be put in the sale. Taylor and Hansen indicated they could help as needed. Amendments to meeting notes: We will not be doing a sale in conjunction with the Old Mission Women's Club, ours will be on a weekend following their sale. The Women's Club has offered to let us take any good leftover items from their sale to be included in ours. The meeting on Thursday at Big John's is for us to decide if we really have enough sailable items to even have a sale.
F.Committee Reports
1.Finance Committee
McWilliams reported the Grand Traverse Band donates to local units of Government. Rieser commented on their past contributions to the Dougherty House project. The Board needs to address needs, wishes and fund raising goals and techniques. The discussion was deferred to upcoming strategic planning meetings.
2.Garden –Planning for the 2022 season
No report.
3.Docent Committee- Handbook Update
Connie Sargent continues to update the handbook. The Board discussed the need for operational information including formal methods of handling money to be included.
4.Facilities- Batteries, Simplisafe
Rieser reported batteries in the backup emergency lighting system have been replaced. The several days power outage wore the batteries down. The Simplisafe system has been updated including a new coded front door lock. Docents will be informed on how to operate this. This system will turn off the alarm when the door is unlocked.
5.Marketing/Communications – Rack card update/ Traverse City Tourism update
Hansen reported on the pending update to the PDS posting in the Traverse City Tourism Spring/Summer Visitor Guide. We have an unusual agreement that our postings appear with a photo only in the Spring/Summer guides due to our operational season. They also post the PDH online and distribute our rack cards. No money is due this year. Hansen presented the Image360 rack card reprint quote. Changes were offered. McWilliams suggested adding a QR Code. Hansen will ask Schippers to provide that. It was noted the MDOT Dundee Welcome Center has requested 600 rack cards for 2022.
Taylor moved and McWilliams seconded the admission fee be increased to $5 for over 12 years of age and remain free for children under 12. Motion passed unanimously. 5,000 rack cards should provide enough for 2 years at the price of $0.1154 per card. Rieser moved and Taylor seconded the Board order 5,000 rack cards at the price of $577.23 from Image360. Motion passed unanimously.
6.Museum – Next meeting on 3/15/22
Tom Dalluge is working on the Leffingwell Resort exhibit for this Season. An Advance Electric representative toured the House in conjunction with the museum quality lighting schematic. A quote will be coming. The carriage house will be the first for lighting. $3,000 earmarked funds are available. This is seen as a multiyear project. Rieser presented requests from 2 sources for private group tours. One would be the St. Joe’s Women’s Group in May. Another is in the Fall. The Board’s consensus was to accept these with details to be worked out.
G.Tax Letter signing by Board Members
McWilliams brought tax letters going out to Appeal donors. Board members could write notes to specific donors they know.
H.Adjourn
Taylor moved and Rieser seconded to adjourn at 12:35 pm.
Next meetings: Strategic Planning February 28, 2022 at 10 am.
Board Meeting March 14, 2022 at 10 am.
Strategic Planning April 4, 2022 at 10 am.
All meetings to be held in the Peninsula Township Hall.
Respectfully submitted by Barb Hansen
February 15, 2022
PETER DOUGHERTY SOCIETY
BOARD MEETING
NOVEMBER 8, 2021
Members present: At the Dougherty House: Chris Rieser, Connie Sargent, David Taylor
On Zoom: Jim Brammer, Jim McWilliams, Barb Hansen
Called to order at 10:05 am.
A. Additions to the Agenda: None
Brendan Keenan stopped by to remove the items he loaned to the PDH this Season. Thanks go to
Brendan for sharing his blacksmith items with our visitors and volunteers.
B. Approval of October 10, 2021 Minutes
Approval moved by Taylor Seconded by Sargent Motion passed unanimously.
C. Approval of October Financials
McWilliams reports a balance of $68,018 with $19,670 of that in restricted funds.
Approval moved by Hansen Seconded by Taylor Motion passed unanimously.
D. Old Business
1. Wrap up Of Docent Recognition Luncheon
The event was a successful thank you to all the volunteers who were in attendance. Connie
Sargent’s contributions to the Board were recognized. Thanks go to Anita and Marty Klein
and Karen and Chris Rieser for all they did to make this a great event. The Board looks
forward to making this an annual event.
2. Road Signs Update
The Township issued Permit requests that need to go to Grand Traverse County and MDOT
have not been sent in by Old Mission Peninsula Township. Rieser will attempt to expedite
the process.
3. Tree Project Progress
Most of the work is done. Community members have requested the useable wood saving
the PDS the cost of removal. The Boursaws and Schultzes will utilize the wood. Brendon
Keenan will transform wood into a historic base for a blacksmith anvil.
4. Pavilion Progress
The Township has approved the Permit. Rieser will work with the Township on submitting
the paperwork for the required Grand Traverse County Permit.
5. Annual Fundraiser Letter/Mailing
The Board reviewed the proposed appeal letter including a narrative of the 2021 projects
and future projects. The stationary has been purchased. Taylor will take the information to
the Copy Shop for printing. McWilliams and Taylor will complete the process.
E. New Business
1. Lawn mowing price increase
Rieser will contact 2 Township businesses for quotes in addition to the one submitted.
2. Connie Sargent’s Board Status
As noted in the minutes of the Peter Dougherty Society’s September Board meeting, Connie
Sargent submitted her resignation from the Board, effective the end of October, after three
and one-half years of dedicated, extensive service. Connie indicated during the Board
meeting she would like to temporarily be reinstated as a Board member, for an indefinite
term on a month-to-month basis. She would assist with some of the Board’s on-going
initiatives such as the PDS contribution to the Peninsula Township Newsletter.
Taylor moved the Board reinstate Connie as a member of the Board on that basis, as offered
and proposed by Connie. Hansen seconded the motion. Motion passed unanimously.
Her reinstatement began immediately. She agreed that she would give at least 15 days
written notice to the Board President of her intent to resign as a Board member.
3. Joe Beyer Conversation
Joe Beyer, a resident with Sundance Film festival experience along with other film
productions contacted Sargent and Rieser about possible Dougherty House and Society
involvement with a Film Festival he is hoping to organize. It would feature short films about
the environment, Native Americans and relevant topics to our Region.
The Board’s interaction would be partially defined by the Township’s requirements and PDS
Board goals. Discussion will continue as more information becomes available.
F. Committee Reports
Due to time constraints these Reports will be continued to the December Board Meeting.
G. Adjournment
Taylor moved to adjourn, Sargent seconded. The motion passed unanimously.
Meeting adjourned at 11:48 am/
Respectfully submitted on 11/08/2021
Barbara Hansen
PETER DOUGHERTY SOCIETY
BOARD MEETING
SEPTEMBER 13, 2021
The Dougherty House
Members present: Jim Brammer by Zoom. Jim McWilliams, Chris Rieser, Connie Sargent,
David Taylor, Barb Hansen.
Special Guest: Frank Kidd
Mr. Kidd, a semi-retired photographer and PDH neighbor presented and donated a beautiful Winter Scene photograph of the Dougherty House he created to the PDS. We were honored to view some of his incredible Old Mission Peninsula Caretakers Photographic Project photographs he has created to document present day Old Mission Caretakers for History.
Special Announcement- Connie Sargent’s Resignation
Connie submitted her resignation from the Board the end of October after 3 ½ years of dedicated, extensive service to the Peter Dougherty Society and property. She will remain active as a docent. Her dedication is greatly appreciated. We are glad she will still be involved with the Dougherty House.
A.Additions to the Agenda
Trail signs conditions, garlic mustard treatment, diamond dust on trails
B.Approval of August 16, 2021 Minutes
Approval moved by Sargent. Seconded by Taylor. Passes unanimously.
C.Approval of August Financials
Total cash on hand $68,135. Earmarked funds $19,920.
McWilliams distributed copies of the Audit completed by Dennis, Gartland & Niergarth. The Board will review the Report for discussion at the next meeting. Taylor noted the PDS income in 2019 was made up of 8% fixed income and 92% contingency income. 2020 income was 5% fixed income and 95% contingency funds. The Board will address strategic financial planning in the future. 2021 has been a year of negotiating Museum operation during COVID19.
Approval moved by Taylor. Seconded by Sargent. Passes unanimously.
D.Old Business
1.OMPHS Harvesting History Day Event Review
Sargent organized the Dougherty House participation. Rieser and Hansen were on the event planning committee. Many thanks to all those who provided displays, cookies, tour information and music. AL Bonney and friends provided music on the Porch. Staff Carrier, Linda Woods provided information about Indigenous handicrafts and her Staff. Karen Rieser provided information about OMP Schools. Jessica Schippers contributed information on apples.
Many docents manned posts throughout the property. It was suggested the time schedule be visited. Guests should sign the guest book. A count of visitors should be attempted.
2.Road Signs Update
Rieser is working with the Twp. Permit person on the paperwork to be submitted to Grand Traverse County and MDOT for sign installation. The Twp Board granted a size waiver.
3.Tree Project Discussion
Three quotes were obtained by Rieser as requested by Manigold , Twp Supervisor.
PDS Minutes 9/13/2021 (continued)
Quotes submitted were from Brothers, Leonardo and Parshall. Consensus was Parshall’s scope and price best fit the PDS goals. Rieser will communicate this to Manigold for Twp consideration for payment.
Hansen moved the Board recommend Parshall as the winning bid. Sargent seconded.
Motion passes unanimously.
E.New Business
1.Docent Committee Report
Sargent is compiling more Docent Handbooks. A security component will be addressed. She suggests closing on Holiday weekend Sundays. 2022 Tour schedules will be reviewed after the New Year. A Fall Docent Celebration is being pursued.
2.Garden Committee Report
Sargent reported potatoes have been pulled. Corn stalks need support.
3.Facilities Report
Rieser reports the dehumidifier was replaced by Klein. Dean Johnson brush hogged the former farm field behind the Ice House. The hot water heater is being repaired. An electronic lock will be installed on the front door. Garlic mustard will be addressed.
4.Marketing/ Communications Report
Hansen has updated the TC Tourism, Express and Ticker calendars. Rack cards will be addressed after the New Year.
5.Museum Committee Report
Rieser reports members are surveying each area to report what may not be appropriate to the time frame and House. Signage will be surveyed. A list of prospective special exhibits is being compiled. Printed materials from the Brinkman exhibit will remain with the PDS.
Winter meetings will be held at the Township Hall or by Zoom.
Meeting adjourned 1 pm.
Respectfully submitted,
Barb Hansen
The Peter Dougherty Society is a Michigan not-for-profit corporation, with articles of incorporation and bylaws which govern its operations. It is also subject to the law and regulations of the Internal Revenue Code, particularly Section 501(c)(3). The Articles of Incorporation are set forth below, followed by minutes of meetings.
ARTICLES OF INCORPORATION
PETER DOUGHERTY SOCIETY
Pursuant to the provisions of Act 162, Public Acts of 1982, the undersigned corporation executes the following
Articles:
ARTICLE I
The name is the Peter Dougherty Society.
ARTICLE II
The purposes for which the Corporation is organized are:
(a) To operate exclusively for the purposes set forth in Section 50l(c)(3) of the Internal Revenue Code, as amended (the “Code”), including for purposes such as the making of distributions to organizations that qualify as exempt organizations under Code Section 50l(c)(3).
(b) To receive and administer funds, to acquire, to own, to invest, to dispose of, and to deal with real and personal property and interests, and to apply gifts, grants, contributions, bequests and devises, and the income and proceeds, in furtherance of the purposes of the Corporation, with all the powers conferred on it by the provisions of the Michigan Nonprofit Corporation Act (the “Act”) and by the Articles of Incorporation and the bylaws of the Corporation.
(c) The Peter Doughe1iy Society is organized to provide leadership in preserving and restoring the Doughe1iy Historic Home Site to create a significant historical, educational and cultural center concentrating on the occupancy and activities surrounding the Home from 1842 under approximately 1910. The Peter Dougherty Society will provide this leadership through the solicitation received in administration of funds for charitable educational or scientific purposes described in Section 501(C)(3) of the Internal Revenue Code.
ARTICLE III
The Peter Dougherty Society will be funded by contributions, and is organized exclusively for the purpose of soliciting, receiving and administering funds and contributions for charitable education or scientific purposes as described within Section 501(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
ARTICLE IV
(a) Notwithstanding any other provisions of these Articles, the Corporation may not carry on other activities not permitted to be carried on by a corporation exempt from federal income tax under Code Section 501(c)(3), or by a corporation, contributions to which are deductible under Code Section 170(c)(2).
(b) No part of the net earnings of the Corporation may inure to the benefit of, or be distributable to, its directors, officers or other private persons, except that the Corporation is authorized to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in Article II.
(c) No substantial part of the activities of the Corporation may be the carrying on of propaganda, or otherwise attempting to influence legislation (except as provided in Code Section 501(h)) and the Corporation may not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of (or in opposition to) any candidate for public office.
ARTICLE V
In the event of dissolution of the Corporation, the Board of Directors may distribute the assets of the Corporation as follows:
(a) All liabilities of the Corporation must be paid or adequate provisions be made for payment;
(b) All of the Corporation’s remaining assets, real and personal, must be distributed to a non- profit corporation chosen by the Peter Dougherty Society in its bylaws or an amendment to these Articles, or its successor if its successor qualifies as an exempt organization under Code Section 501(c)(3). If the organization or its successor does not qualify, then the Corporation’s remaining assets must be distributed to charitable organizations qualified as tax-exempt under Code Section 501(c)(3) as the Board of Directors may determine. Any assets not so disposed of, for whatever reason, must be disposed of by order of the Circuit Court for the County of Grand Traverse, Michigan, to organization or organizations as the court may determine, which are organized and operated exclusively for charitable purposes.
ARTICLE VI
To the full extent permitted by law, no volunteer director or volunteer officer of the Corporation will be personally liable to the Corporation or its members for damages for breach of the director’s or officer’s fiduciary duty.
To the full extent permitted by law, the Corporation assumes all liability to any person other than the Corporation or its members for all acts or omissions of a volunteer director or volunteer officer.
The Bylaws of the Peter Dougherty Society are as follows:
RESOLUTION OF THE BOARD OF DIRECTORS OF THE PETER DOUGHERTY SOCIETY TO ADOPT BYLAWS
IT IS HEREBY RESOLVED that the Peter Dougherty Society adopts the Bylaws of the Peter Dougherty Society, a Michigan Non-Profit Corporation, attached to this Resolution and said bylaws shall hereinafter be known as the “Peter Doughe1iy Society Bylaws”. The Bylaws are adopted effective November 30, 2006, by unanimous vote of the following directors.
Robert Dean, President and Director
Robert Manigold, Vice-President and Director Joan Bonney, Secretary and Director
William Cole, Treasurer and Director
Thomas Maguire, Director
Gretchen Soutear, Director
This Resolution was adopted in 2007.
BYLAWS
of Peter Dougherty Society,
a Michigan Non-Profit Corporation
ARTICLE 1. Offices
1.1. Registered Office. The registered office of the Corporation will be 18459 Mission Road, Traverse City, Michigan, or at such other location as the Board of Directors may determine from time to time.
1.2. Other Offices. The Corporation may have other offices as the Board of Directors may determine from time to time.
ARTICLE 2. Board of Directors
2.1. Functions. The Corporation is a nonprofit directorship corporation, as defined in the Act. Except as specifically provided in the Corporation's Articles of Incorporation or these bylaws, all rights, powers, duties and responsibilities related to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors. In addition to the power and authority expressly conferred on it by these bylaws and the Articles of Incorporation, the Board of Directors may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or by these bylaws required to be taken by some other party.
2.2. Number and Term. The Board of Directors will consist of not less than seven directors who will be elected or appointed at each annual meeting. in addition, honorary directors may be appointed in accordance with Section 2.3. The Incorporators will make recommendations to the Peninsula Township Board of Trustees for individuals to serve upon the initial Board of Directors and the Peninsula Township Board of Trustees shall appoint the initial Board. Each member of the Board of Directors shall serve for three (3) year terms unless and until he/she submits a letter of resignation, is removed or becomes incapacitated. Any vacancy in the Board of Directors will be filled by a majority vote of the Board of Directors. It is anticipated that the initial Board of Directors will be appointed on a staggered term basis so that not each member of the Board of Directors' term expires on the same date. For instance, of the initial seven members of the Board of Directors it is anticipated, but not required, that two members will be appointed for an initial term of one year, two members appointed for an initial term of two years, three members appointed for an initial term of three years.
2.3. Honorary Directors. The Board of Directors may select honorary directors as appropriate in recognition of outstanding contribution to the community and commitment to the purposes of the Corporation, or in recognition of an individual's special talents which could be drawn on from time to time by the Corporation. Honorary directors will not have voting privileges.
2.4 Removal. The Board of Directors may remove any director, with or without cause, whenever believed to be in the best interest of the Corporation.
2.5 Vacancies. Any vacancies occurring in the Board of Directors for any reason may, but need not, are filled by the Board of Directors. Any person appointed to fill a vacancy will serve for the unexpired portion of the term.
2.6 Meetings.
2.6.1 Annual meetings of the Board of Directors will be held within three months of the close of the fiscal year of the Corporation, on a date and at a place and time as the Board of Directors determine for the election of officers and for the transaction of any other business which may come before such meeting.
2.6.2 In addition to the annual meeting, regular meetings will be held in accordance with a schedule at such times and places as the Board of Directors determines.
2.6.3 Special meetings of the Board of Directors may be called by the Secretary of the Corporation on the request of the President or not less than one-third of the directors.
2.6.4 Meetings of the Board of Directors may be held at any place within or without the State of Michigan.
2.6.5 A majority of the directors constitutes a quorum for the purposes of conducting business at any meeting of the Board of Directors.
2.6.6 A majority of the directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of the adjourned meeting must be given even though the time and place are announced at the meeting at which the adjournment is taken.
2.6.7 Any action required or permitted to be taken pursuant to authorized vote at any meeting of the Board of Directors or a committee of the Board of Directors, maybe taken without a meeting if, before or after the action, all members of the Board of Directors or the committee consent to the action in writing. Written consent must be filed with the minutes of the proceeds of the Board of Directors or committee. Such consent will have the same effect as the vote of the Board of Directors or committee for all purposes.
2.6.8 A member of the Board of Directors or of a committee may participate in a meeting by means of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
2.6.9 The rules of parliamentary practice are enumerated in Robert's Rules of Order, as amended,
shall govern the proceedings of the Peter Dougherty Society, unless in conflict with these Bylaws, Articles or the Michigan Non-Profit Corporation Act, or any provision of the Internal Revenue Code authorizing non-profit corporations, specifically IRC 501(c)(3).
2.7. Notice of Meetings.
2.7.1. Written notice must be given to the directors at least two but not more than 60 days prior to all regular meetings of the Board of Directors. Special meetings of the Board of Directors will be held pursuant to notice of the time, place and purpose of the meeting either delivered personally, communicated by telephone, or sent by e-mail or mail to each director not less than 24 hours prior to the meeting, and if by telephone, confirmed in writing.
2.7.2. Notwithstanding the foregoing, no notice need be given to any director who submits a signed waiver of notice before or after a meeting, or who attends a meeting without protesting any lack of notice.
2.8. Resignation. A director may resign by giving written notice to the Secretary of the Corporation. Unless otherwise specified in the resignation, the resignation will take effect on receipt, and the acceptance of the resignation will not be necessary to make it effective.
2.9. Voting. The vote of a majority of the directors present at a meeting at which a quorum is present will be the act of the Board of Directors unless a greater vote is required by law, by the Articles of Incorporation or by these bylaws. Except for honorary directors (who have no vote) each director present will have one vote. No Director will be entitled to vote by proxy.
2.10. Compensation of Directors. The directors, as such, will not be compensated for the performance of services for the Corporation, but may, by resolution of the Board of Directors, be reimbursed for expenses incurred on behalf of the Corporation.
ARTICLE 3. Officers
3.1. Officers. The officers of the Corporation are a President, Vice President, Secretary, and Treasurer, each of whom will be chosen from among the Directors, and who will be elected by the Board of Directors at each annual meeting. The Board of Directors may appoint other officers as it deems advisable, who need not be directors and who will have authority and will perform duties as may be prescribed by the Board. Any two or more offices may be held by the same person, but an officer may not execute, acknowledge or verify an instrument in more than one capacity. In addition to the powers set forth in these bylaws, the officers will have such authority and will perform such duties as may be determined by the Board of Directors.
Term of Office and Vacancy. Each officer will serve for a term of one year or until the officer's successor is elected. Any officer may serve consecutive terms. A vacancy in any office will be filled by vote of the Board of Directors. A person elected to fill a vacancy will serve for the balance of the unexpired term.
3.2. Removal. Any officer may be removed at any time, with or without cause, by the vote of a majority of the Board of Directors.
3.3. Duties of Officers. The duties of all officers will be as set forth in these bylaws and as specifically established by the Board of Directors from time to time.
3.3.1. President. The President presides at all meetings of the Board of Directors, acts as the chief executive officer of the Corporation, and, subject to the direction of the Board of Directors, has general powers of supervision and management of the affairs of the Corporation. The President will appoint, with the approval of the Board of Directors, the chairperson and members of all committees, and will be an ex-officio member of all committees. The President shall also be responsible to appoint a chairperson for any ad hoc committee, with the advice and consent of the Board of Directors and shall serve as ex-officio member to all committees unless those responsibilities are delegated by the President to another member of the Board of Directors. The President shall prepare, in consultation with the Secretary, a written agenda for each Board of Directors and advisory committee meeting.
3.3.2. Vice President. The Vice President shall chair the Board of Directors' meeting in the absence of the President.
3.3.3. Secretary. The Secretary will cause a record to be kept in permanent form of all meetings of the Board of Directors and will send out notices of all membership and Board of Director meetings.
3.3.4. Treasurer. The Treasurer will have general charge of the finances of the Corporation. When necessary and proper, he or she will endorse, on behalf of the Corporation, all checks, drafts, notes, and other obligations and evidences of the payment of money to the corporation or coming into his or her possession; will deposit the same, together with all other funds of the Corporation coming into his or her possession, in such bank(s) as may be selected by the Board of Directors. Notwithstanding the foregoing, the Treasurer shall obtain the co-signature of one Board Member on all Peter Dougherty Society checks. He or she will keep full and accurate account of all receipts and disbursements of the Corporation in books belonging to the Corporation, which will be open at all times to the inspection of the Board of Directors. He or she will present to the Board of Directors at its annual meeting a report as Treasurer and will, from time to time, make such other reports to the Board of Directors as it may require.
3.4. Compensation. The compensation of all agents, employees, officers, and representatives of the Corporation will be fixed by the Board of Directors or in accordance with the method of determination which is established by it.
ARTICLE 4. Committees
4.1. Appointment of Committees. The Board of Directors may designate one or more committees, each of which will consist of at least one committee chairperson, who is a Board member, and one or more committee members, including non-Board members. The chairperson and members of the committee will be appointed by the Board of Directors. Each committee may exercise all powers and authority delegated to it in the Bylaws or by a Board resolution establishing the committee, except as restricted by applicable law.
4.2. Reports of Committees. The studies, findings, and recommendations of all committees will be reported to the Board of Directors for consideration and action, except as otherwise ordered by the Board of Directors. Committees may adopt such rules for the conduct of business as are appropriate and as are not inconsistent with these bylaws, the Articles of Incorporation, or state law.
4.3. Types of Committees.
4.3.1. Finance Committee. A finance committee shall be appointed by the Board. The finance committee shall be responsible to propose methods of obtaining income to finance the Society's operations, shall propose a budget for each fiscal year for approval by the Board, and shall establish internal controls over the finances of the Society and perform an annual review of the finances. Other duties include Accounting and Tax responsibility, as well as finance administration and legal matters.
4.3.2 Marketing Committee. This committee’s responsibilities include developing and implementing a marketing plan. Included are advertising with an online presence, partnering with other historic societies or tourism entities as well as analyzing visitor demographics and their needs.
4.3.3 Museum Committee- The museum committee is responsible for curation, history and education. This includes relations with other museums, the Grand Traverse Tribe and the Michigan Historical Society. Also included is responsibility for museum exhibits, artifacts, PastPerfect database as well as educational programs and the research library.
4.3.2. Docent Committee. The docent committee shall be responsible to plan educational activities, arrange materials to illustrate its activities, and to recruit and train volunteers to serve as guides or docents.
4.3.5. Facilities Committee. This committee is responsible for maintaining the grounds, the buildings and providing oversight for major facilities projects.
4.3.6 Technology Committee. This committee is responsible for developing capacity to use technology for marketing, storing and accessing historical content and expanding richness and flexibility of visitor experiences (in person and online).
ARTICLE 5. Indemnification of Directors, Officers and Employees
5.1. Actions in the Best Interest of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees), judgments, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or on a plea of nolo contendere or its equivalent, will not of itself create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful.
5.2. Actions by or in Right of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee, or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees) and amounts paid in settlement actually and reasonably incurred by him or her in connection with the defense or settlement of such action or suit if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, except that no indemnification will be made in respect of any claim, issue or matter as to which the person is adjudged to be liable to the Corporation except to the extent that the Court in which the action or suit was brought, or another court of competent jurisdiction, determines on application that indemnification is consistent with applicable law and any restrictions which may be contained in the Corporation's Articles of Incorporation or these Bylaws and that, despite the adjudication of liability and in view of all relevant circumstances, he or she is fairly and reasonably entitled to
indemnification for reasonable expenses incurred which the Court deems proper, whether or not he or she has met the applicable standard of conduct set forth in this Section 5.2.
5.3. Expenses. To the extent that a director, officer, employee or agent of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Sections 5.1 and 5.2 or in defense of any claim, issue or matter, he or she will be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her.
5.4. Determination of indemnification. Any indemnification under Sections 5.1 and 5.2 (unless ordered by a court) will be made by the Corporation only as authorized in the specific case on a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section 5.1 or 5.2 and on an evaluation of the reasonableness of expenses and amounts paid in settlement. This determination will be made (i) by the Board of Directors by a majority vote of a quorum (as defined in Section 2.6.5 of these Bylaws) consisting of directors who are not parties to such action, suit or proceeding; (ii) if such quorum is not obtainable, by a majority vote of a committee duly designated by the Board (in which designation all Board members may participate) and consisting solely of two or more directors not at the time parties or threatened to be made parties to the action; or (iii) by independent legal counsel, in a written opinion, selected by the Board or its committee in the manner described in the foregoing clauses (i) or (ii) or, if a quorum under clause (i) cannot be obtained and a committee under clause (ii) cannot be designated, by the Board (in which action all Board members may participate). Notwithstanding, the failure or refusal of the Directors or counsel to make provision for indemnification, the indemnification will be made if a court of competent jurisdiction has made a determination that the director, officer, employee or agent has a right to indemnification under this agreement in any specific case on the application of the director, officer, employer or agent.
5.5. Advancement of Expenses. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Section 5.1 or 5.2 may be paid by the Corporation in advance of the final disposition of the action, suit or proceeding as authorized by the Board of Directors in the specific case on: (i) receipt of a written affirmation from the person seeking advancement of expenses of his or her good-faith belief that he or she has met the standard of conduct set forth in Section 5.1 or 5.2;
(ii) receipt of an undertaking by or on behalf of the person to repay amounts advanced if it is ultimately determined that he or she did not meet such standard of conduct; and (iii) a determination that the facts then known to those making the determination would not preclude indemnification. This determination will be made in the manner specified in Section 5.4.
5.6. Insurance. The Corporation has the power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, employee or agent of another foundation, corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against him or her or the Corporation and unclaimed by him or her or the Corporation in any such capacity, or arising out of his or her status as such, whether or not the Corporation would have the power to implement the provisions of this Article.
ARTICLE 6. Conflict of Interest
6.1. Statement of Policy. It is the policy of the Corporation that all officers, directors, committee members and employees of the Corporation must avoid any conflict between their own respective individual interests and the interests of the Corporation, in any and all actions taken by them on behalf of the Corporation in their respective capacities.
6.2. Dealing with the Corporation. A contract or other transaction between the Corporation and one or more of its directors or officers, or between the Corporation and a domestic or foreign corporation, or association of any type or kind in which one or more of the Corporation's directors or officers are directors or officers, or are otherwise interested, will not, because of the interest, or because such directors are present at the meeting of the Board of Directors or committee of the Board of Directors at which the contract or transaction is acted on or because their votes are counted for such purpose, be enjoined, set aside or give rise to an award of damages or other sanctions in a proceeding by a shareholder or by or in the right of the Corporation, if any of the following conditions is satisfied:
6.2.1. The contract or other transaction is fair and reasonable to the Corporation when it is authorized, approved or ratified; or
6.2.2. The material facts of the contract or transaction and the director's or officer's interest are disclosed or known to the Board of Directors or committee and the Board of Directors or committee authorizes, approves or ratifies the contract or transaction by a vote of a majority of the directors or the committee members who had no interest in the contract or transaction, even though less than a quorum.
6.3. Procedure in Event of Potential Conflict of Interest. In the event that any officer, director, committee member or employee of the Corporation has any direct or indirect interest in, or relationship with, any individual or organization which proposes to enter into any transaction with the Corporation, such officer, director, committee member or employee must give the Board of Directors notice of such interest or relationship and must refrain from voting or otherwise attempting to exert any influence on the Corporation, its Board of Directors, or its committees, to affect its decision to participate or not to participate in the transaction.
ARTICLE 7. Budget, Audits and Fiscal Year
7.1. Audits. There will be an audit of the financial statements of the Corporation by an independent certified public accountant selected by the Board of Directors at least every five (5) years, commencing in 2020.
7.2. Fiscal Year. The fiscal year of the Corporation will be determined from time to time by the Board of Directors.
7.3 The Financial Committee shall prepare an annual budget each year, for approval by the Board. Committees may incur expenses or make purchases within the limits set by the budget without seeking specific approval by the Board, but any expenditures not in the budget shall be approved by the Board before they are made.
ARTICLE 8. Nonliability of Directors
The corporation does not afford financial gain, incidentally or otherwise, to its Directors. There may be no personal liability of Directors for corporate obligations.
ARTICLE 9. Amendment of Bylaws
The bylaws may be amended at any regular or special meeting of the board at which two-thirds of the entire membership of the board at that time in office are present and voting therefore, provided at least 15 days written notice is given to each director of the time, place and object of the meeting. The bylaws may also be amended at any annual or special meeting of the Board of Directors by a vote of a majority of the Directors present in person or by proxy.
Adopted:11/30/2006
1st Revision: 9/2020
2nd Revision: 2/2021
3rd Revision: 6/2021
The minutes of the calendar year 2018 are set forth below:
Board Meeting January 8, 2018
MINUTES
A) PRESENT: Dave Brammer, Bill Cole, Jim Hall, Chris Reiser, Nancy Warne ABSENT: Marty Klein, Rob Manigold, Ken Weaver
B) Additions/Deletions to Agenda
1. Some discussion preceding meeting re: winter appeal letters that did not reach recipients because they could not be forwarded (because of type of postage used).
2. Comments made at OMPHS meeting last week, Nancy. Put under long range goals.
C) Approval of November 13, 2017 minutes – Nancy. Minutes were approved as circulated.
D) Financial Report – Chris
1. Nov. 2017 Report (see attached report for details)
2. Dec. 2018 Report and year to date figures (see attached report for details)
Dec: Year to date
Income: Annual appeal $9744 + 400 $10,569
August fundraiser $ 6,090
Other donations $18,175
Misc income $ 1,150
Total income: $10,100 $35,984 + $400
Expenses: Annual fundraiser $1,340
Building expenses: $12,359 $115,697
Misc expenses: $1,471
Total expenses: $15,170 $136,665
Current checking acct balance TCS Bank $25,696
Current Matching checking acct $56,261
Escrow account balance: $0
Total project funds as of December 31, 2017: $81,956.
Because the escrow account had begun to charge a monthly finance charge, the remaining balance of $3940 was transferred into the Matching account. Jim Hall asked how these escrow funds, which is the Jeffris money, can be used. Bill wrote a letter to Tom Jeffris with a detailed list of how the funds were spent and asked if it was okay to transfer the remaining funds into the matching account. Tom responded that is was okay with him. Thus, these remaining funds can be used for anything, at our discretion and do not have to be spent on building expenses.
3. Winter appeal – update. Chris started a yearly comparison sheet of fundraiser income. 2017 donations netted slightly more than 2016.
4. Closing of Jeffris Grant Account (see above).
5. House project expenses:
Only 7 items remain on the current list to be completed: Floors (the Dougherty boys will prime the stairs and upstairs floors, but hire a painter to do the final coat of paint on all floors. $13,370 allocated for that, but won’t cost that much. Bill is going to check to see that the cracks between the boards are painted). Also under “Balance to Complete” are figures for Fire Suppression sys, light fixtures, wallpaper, fireplace cement board, room fireplaces, and deck paint. Total of balance to complete is $43,740. Budget is $53,565, leaving a difference of $9,825. Chris is considering preparing a new sheet of house Project expenses eliminating those items that are completed, leaving room for new items that evolve, such as display cases.
All of the Archer building expenses have been completed, the contract with him is finished. Jim Hall will draft a letter to Bill Archer thanking him for his work.
There are some handicapped issues. Nancy asked if the upstairs had to be accessible to handicapped. NO! The downstairs is arranged for handicapped (wide doorways, bathroom, ramp into house.)
E) Old Business
1. Accomplishments for 2017 and Objectives for 2018 handed out by Bill. We have final approval for occupancy, which includes mechanical, electrical, plumbing approvals.
2. Long range planning for Dougherty House and Board
a. Long term maintenance. Not discussed.
b. Bill suggested we form a 3-5 member ad hoc committee to suggest to the Board the entire interior theme, what to use of the artifacts in storage, determine what items are time relevant (1840-1910), etc. We need antique and museum expertise on the committee. (The Quinn Evans report that has suggestions for all of the rooms does not have to be exactly followed, though there are some good ideas in there.) Some suggestions of people to contact for names of possible members were Gene Jenneman of Dennos Museum, Ted Ligibel-Eastern Michigan Historical Preservation, Sue Pocklington of Omena Olsen historical farm. Some committee members might include Sue Feiger, Questor member Marilyn ?. Nancy suggested Anne Griffiths.
c. Nancy reported that at last week’s OMPHS meeting, Anne Griffiths expressed her thought that it was time for the PDS to open up to others in the community for suggestions on how to display and use the house.
d. Bill suggested the “shed”, space behind summer kitchen, be cleaned out in the spring to put in some of the Dougherty/Rushmore farming implements.
e. We should build a “pole barn” storage shed in the area of the proposed parking lot, (where it would be out of sight of the road). Jim H. reported that Menards has sheds on sale. This would be placed on a cement floor and used primarily for storing the lawn mower, tools, extra lumber, etc. This may be completed this coming summer. Furnishings for house that will not be immediately used or sold can be stored in Big Jon’s indefinitely. (When the house is on display, room displays should be changed periodically. )
f. Bill also suggested we form a docent committee.
g. We can ask Dean Johnson to level the parking lot area, and area for shed.
h. Nancy Finegood is asking for an updated property overall master plan.
i. Bill suggested we offer a room to “summer associations”. such as Neahatawanta, Leffingwell, etc.
j. There was some discussion re: donations. There is a donation form that states that once an item has been donated, it belongs to the PDS to do with as is needed, including to using at all. Chris suggested a similar form that is more specific.
k. Jim Brammer asked about insurance. We thus far do not have insurance that covers contents of the house. Bill will check to see if township insurance covers that.
3. Heritage Parade – 2018– Jim Brammer and Nancy. Both Nancy and Jim spoke to Ellen Kerr and feel she is already too busy to work on this. Nancy announced at last week’s OMPHS meeting our thoughts on this. There was some interest. Even if we only had people marching with banners, it would be good publicity. Nancy was asked to pursue this topic.
4. Leaf removal completed
F) New Business, no new business.
G) Next meeting: February 12, 2018 10:00 a.m.
Board Meeting February 12, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Reiser, Nancy Warne, Ken Weaver
A) Additions/Deletions to Agenda. None.
B) Approval of January 8, 2018 minutes prepared by Nancy. Approved as amended.
C) Announcement. Marty Klein has resigned from the Board. He is still working on the house, however. Bill will write him a thank you letter.
D) Financial Report – Chris
1. January financial statement. Income for January $700. No Expenses. Total funds available $82,648. The following figures were set as the 2018 proposed budget (basically same as year 2017):
Income:
August Fundraiser: $6100
Donations ( unsolicited) $5000
Grants $0
Barn/Tanner Books $150
Wequetong Garage Sale $1000
TOTAL: $12,250
Expenses:
Annual Fundraiser $2850
August Fund Raiser $2570
Phase 3 Bldg expenses $43,740
Website $100
Phone Tour $144
PO Box $40
Bank Fee $30
Postage $50
Insurance $1850
Federal Form 990 $2275
State Sales tax $200
State Mi Labor & Econo $20
Building supplies $3000
Maintenance, building $5000
Mis office $300
2) House Project expenses: Current project budget $53,565. Proposed balance to complete total $43,740, includes final painting of floors, fire suppression sys, light fixtures, wallpaper, fireplace cement board, room fireplaces, deck stain. Leaves $9825.
E) Old Business
1) Dougherty House Update – Jim H., Chris
a. All doors have been fitted and erected. (When the house was raised and squared, the doors didn’t fit perfectly and had to be shaved to fit.)
b. work continues on the kitchen wall cupboard. Doors have been removed and back walls cleaned up. The back walls will be either painted or wallpapered (old wallpaper was removed). Shades of blue are being considered with Anita Klein’s input for cupboard exterior and sink cupboard. The wall cupboard doors might be replaced with glass doors for display purposed.
c. Some of the light fixtures have been installed.
d. The floors will be finished after winter.
e. Coat hooks need to be reinstalled.
f. A few door hinges and latches are needed.
2) Long range planning for Dougherty House and Board
a) Need to increase board membership. Need some younger people.
b) Possible change in meeting time. If younger people, then may need to change meeting time if they are working.
c) Docents. Ellen Kerr and Ann Swayne told Bill they would like to be docents. Board considered having docents start in the spring or summer while the guys are working to greet visitors who stop by. The Audio Tour and other display systems could be utilized for early visitors this summer.
d) Bill handed out a proposed site plan that shows proposed parking lot, electric lines, and trails. A “barn” or shed is needed to store mower and other tools. Nancy Finegood said no to erecting a new ready made shed or a new barn. When Bill was talking to Dean Johnson, Dean suggested an “old barn”. Dean knows of 2 old barns on Martha Jamieson’s property that would be available to move and re-erect. It could be built on our old barn foundation. Dimensions are needed. Currently the barn foundation is under snow. Nancy W reported that the foundation indicates a large barn. Bill received a new shot of the house that includes a good image of part of the original barn. Date of picture is unknown. (Shows enlarged porch and a hammock between 2 trees. Other shot of house with barn with man and dog in front of small porch has been assumed to be around 1900. One of the two tree is considerably smaller.) Pictures are attached to minutes.
e) Parking lot location was discussed. According to the above site plan, it is an extension of the current road into the property and should be moved north off the trail. Ken mentioned that the parking lot needs to be large enough for a bus to turn around. Bathroom facilities were discussed. Nancy asked if a “port-a-potty” could be included near the parking lot. Bill said a permanent one would not be approved, but perhaps could have one erected for spring-summer-fall seasons. That would cost money per month. Otherwise the one bathroom in the house might not be sufficient for large group visits.
f) Jim Brammer asked about using a drone to take over head footage for advertising purposes. Would a TV station do It? Who has a private drone?
F) New Business
1) Key 2018 dates
a) Spring Clean-up: May 12 or May 19 (weather?)
b) Log Cabin Day: June 24, 2018. Probably will have some artifacts on display by then. Need to get some publicity.
c) Summer Fund raiser: August 4, 2018. Bowers Harbor or house? Bowers Harbor provides outdoor coverage in case of bad weather.
2) MHP Network – Possible workshop(s) in Traverse City Area. Ellen Thackery. These workshops are about restoration. Bill told her we would be happy to be involved. Our restoration of window’s process would make a good demonstration.
3) Historical Award – 2019. Mary Anne _______ and Ted Ligabel of Mi Historical Society would like to give PD homesite a yearly historical award. This might take place in 2019.
4) Nancy asked re: the Interior Ad Hoc Committee. She volunteered to serve on it to help unpack and move. Bill said okay.
5) Jim B. asked about joint issues for the various historical sites. The park Commission makes decisions over everything except the Dougherty house.
6) State highway conference in August. This involves sites on Center Road and would not include the Dougherty house.
7) No discussion re: parade. Apparently no real interest in doing this year.
G) Scheduled Meeting: March 12, 2018 at 10:00 am. There is no real need for a meeting at this time, so it was cancelled. Next meeting April 9.
Board Meeting April 9, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Reiser, Ken Weaver
EXCUSED: Nancy Warne, Rob Manigold
A. Additions to the Agenda
1. Fire Suppression System, Ken Weaver
B. Announcements
1. Nancy Warne is taking a leave of absence for the next few months
2. We have not received any additional information from the MHP Network regarding a series of workshops targeting older homes
C. We did not meet in March, 2018. Hence no minutes for March1.
The Minutes for February 12, 2018 approved.
D. Financial Report: Chris reported that as of March 31, 2018, PDS had the following balances in the Traverse City State Bank.
1. Regular Checking: $26,831
2. Match Grant Checking: $53.565
3. Interest from Jeffris Grant $2,696
E. Old Business
1. Chris and Jim Hall provided an update on work at the Dougherty House. The upstairs floors have been cleaned. In two areas it was necessary to replace floor boards. The upper doors on the cabinet in the kitchen have been removed and are being rebuilt so that they will have a glass face. We can then use the cabinet for displaying small artifacts. The shelves in the two closets have been installed and the wall hangers in the bedrooms have reinstalled and painted.
2. Dates
a. Spring Clean-up will be May 19, 2018
b. Log Cabin Day is June 24, 2018. We will open the Dougherty House, hopefully have 2-4 vendors and will have ice cream Sundays available as well as cookies and water
c. Annual Summer Fundraiser was discussed whether or not to it in 2018. There seemed to be little interest and hence we will not have one this summer. Perhaps an event at the house can take its place.
F. New Business
1. Long range planning was discussed at some length. The Board expressed the need for additional Board members to fill particular roles. Current board members will seek names of potential people who could fill the roles listed below.
a. Docent programs chair
b. Interior committee chair
c. Museum operations chair
2. Chris presented the Board with suggested forms for receiving donations of items to the Dougherty House as well as receiving items on loan. Discussion on the form which Chris had presented and was concluded with Ken Weaver suggesting the forms would not hold legally. He volunteered to provide a draft for receiving donations as well as items that would be loaned to the Dougherty House.
3. Fire Suppression System was added to the agenda. Discussion was held and while everyone thought it was a good idea, some board members wanted to wait until the house restoration was completed. There was a motion and seconded to install the fire suppression system. A vote was taken with Cole voting against and Weaver voting for it. The other three directors abstained. The motion to install the suppression system was defeated.
Next Meeting: May 14, 2018 at 10:00 a.m.
Board Meeting May 14, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Ken Weaver
EXCUSED: Nancy Warne, Rob Manigold, Chris Rieser
VISITOR; Connie Sargent
A. Additions to the Agenda: none
B. The April meeting Minutes were approved
C. Connie Sargent was invited to the Board meeting to discuss the possibility of becoming a Board Member. Connie has a rich involvement on the Peninsula and been actively in historical activities. Her grandmother, in fact, donated the land on which the replica church now sits. The board discussed with Connie that we would like to have her head up the docents program for the Dougherty House. Mainly this will involve forming a list and organizing times. There are still many questions to be answered; such as, when will the house be opened and what will be the hours. Hopefully, Connie will become a board member as she will be a valuable addition.
D. Financial Report: Bill gave the report in Chris’s absence. Peter Dougherty Society has the following balances in the Traverse City State Bank as follows:
1. Regular Checking: $26,308
2. Match Grant Checking: $53.758
3. Interest from Jeffris Grant $2,696
Bill said that a decision had been made to not hold the summer fundraiser.
E. Old Business
1. Jim Hall provided an update on work at the Dougherty House. He reported that all floors, except kitchen, had been painted and the 4 doors to the kitchen cabinet have been rebuilt, paint and antique glass has been obtained. The cabinet still needs to be painted as well as the floor.
2. Spring Clean Up and Log Cabin Day dates were stated
3. The search for new Board members continues. We need to keep in mind that we may have to change our meeting time.
4. In Chris’s absence, the Donation and Loan Forms discussion was postponed.
F. New Business
1. Bill discussed the need for a new site plan for the MHP Network. He will contact R. Clark Associates, Inc. and discuss a revision.
Next Meeting: June 11, 2018 at 10:00 a.m.
Board Meeting June 11, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent, Nancy Warne
ABSENT: Ken Weaver, Rob Manigold
A) Additions/Deletions to Agenda
1. Nancy: garden issues (put under D.1. Dougherty house issues)
B) Announcement: Connie Sargent has consented to join the Board and to work with the Docent program. This is a great addition to the Board and welcome Connie, who is here today.
C) Financial Report – Chris
1. Financial Statement through May 2018:
a. Income: Large donations of $2000 (yearly donator), and $1500 Marin Community Foundation, friend of Bill’s.
b. Expenses: $1059 – $967 building expenses (Painting floor)
c. Current status:
Checking: $29,938
Matching balance: $55,054
Total Funds: $84,992
2. House Project Expenses. Balance to complete $31,370, Budget $52,358, Remaining $20,988. (see attached sheet for details. Figures can change.) Bill is in process of painting kitchen floor, which will finish all floor painting. Cost of fireplaces for upstairs bedrooms should be less than projected.
Jim Brammer asked about acknowledgement of donators. There is a record of lifetime donations. Also, there will be an honor roll donation board.
D) Old Business
1) Dougherty House Update
a) MHP Network – June 6, 2018. Nancy Finegood and Amanda Reintjes came to inspect progress of house. Everything was okay. Bill talked to her about our need for a storage shed. Only a “temporary” shed can be erected (not attached to the ground.) She said no to a garage, but she did not say no to erecting a barn on the stone foundation already there. There are a couple of old barns available to move to our site as we did the ice house. The crew will measure foundation and proceed.
b) Herbal Renewal Club – Held a workshop meeting from 9:00 a.m to noon on June 6 in the house. This was the first non- Dougherty group to use the house. This group will put flowers in the front yard beds under the sign and around the stone monument. Nancy Finegood indicated they should be historically correct flowers.
c) Site Plan. MHS (Nancy Finegood) wants a new site plan drawn up. Bill will ask R. Clark and Associates, who did the first one, to redo it. The trails, shape of parking lot, for example, need to be corrected.
d) Jim Hall reported that the NEW riding mower had been leaking oil. It has been repaired. We should find someone to do the mowing long term besides Butch Moring. Dan Dyer (lives down the street) is a possibility. He has his own equipment. Bill wants to clean up the space between the driveways so it can be mowed. This includes raking and removing stumps. Nate McManus might be contacted to grind stumps when clean-up is completed.
e) Nancy reported on the garden. The vegetable garden will include corn, pole beans, squash, and potatoes. She is planting perennials under the kiosk. She asked if the water is working (it is) and sprinklers are available. There is no longer an outside stored key available to the house and summer kitchen. Bill will get her a key to the house. She has permission to put a pot of geraniums on the front porch. Bill has been repeatedly spraying the garlic mustard.
2) Log Cabin Day – The Dougherty House will be open from 11:00 a.m. until 4:00 p.m. Board members are encouraged to help answer questions and show people through the buildings. Nancy does not want to display bottles (a few perhaps.) There will be furniture in the house (see below). Kitchen cupboard is ready with glass doors, painted, for display items.
3) Donation and Loan Forms – Chris and Ken. Discussion delayed until Ken is here.
E) New Business
1) Bill reported that Bonnie Forsythe is selling her house at base of peninsula containing antiques, and Sue Feiger has looked at it and chosen some items. Bill and Brad Lyman will pick them up.
2) Interior committee report – Sue Feiger, Marilyn Flaherty, Ann Swaney, and Nancy Warne. Nancy handed out a list to Board of items to keep that are currently in Big Jon’s (mostly large furniture). The committee is going through items stored in the Haserot garage, deciding what to keep and what to sell. Nancy handed out a list of items so far found. The kept items are being boxed and will be brought to the DH. (There is a copious amount of stuff). The Interior committee hopes to have some interior displays ready for Log Cabin day. Some of the furniture has already been put in the house by crew (desk, dressers). Anita Klein purchased a table and 7 chairs that are in the dining room. Has several leaves but they are a different style. A decision has to be made as whether to keep this.
3) Ann Swayne (Archivist of OMPHS) has been approached by someone who has 8mm films taken in 1930’s of area. This person will bring them to Old Mission when she visits. We are hoping there may be some pictures of the PDH.
4) Bill reported that the Questors have postponed their annual garage sale to autumn. He suggested we have the sale at the Dougherty House.
5) The revised minutes of May meeting were approved.
6) Connie asked about talking to other historical sites regarding using docents. She also mentioned that Hannah Matthews might like to join the board. She will find out about Hannah’s expertise.
7) Jim Brammer shared a 9/10 news story about Native American Heritage Projects that he looked into and found it was the wrong tribe. He says we need to be very politically correct in dealing with the tribe. There was a discussion about getting a good contact with the local tribe to help with our Native American displays, etc. (We’ve done this in the past without success) Chris reported that his wife, Karen, is working with someone from Canada who is teaching the native language to the local tribe (who no longer uses their language). Karen might be able to find us a good contact.
8) Connie asked how many people attended last year’s open house on Log Cabin Day. (about 200 according to last year’s minutes).
9) Connie was thanked for the treats she provided (blueberry coffee cake).
Next Meeting: July 9, 2
018 at 10:00 am
Respectfully submitted, Nancy Warne.
Board Meeting July 9, 2018
PETER DOUGHERTY SOCIETY
Board Meeting July 9, 2018
MINUTES
Present: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent, Nancy Warne, Ken Weaver
Absent: Rob Manigold
A. Additions/Deletions to Agenda (Connie report on docent research)
MINUTES for June 11 meeting were approved.
B. Financial Report – Chris (see attached sheets for details)
Income for June: $305 (donations from Log Cabin Day)
Expenses for June: $123
Checking: $29,678
Matching: $55,054
Total Funds: $84,732
House Project Expenses has not changed from last month.
C. Old Business
1. Review of Log Cabin Day. Log Cabin day was a big success. Visitors (around 200) enjoyed seeing the partially furnished rooms and the upstairs (no furniture up there yet.) There were many positive comments. About $325 was donated.
a. Dougherty House Update – Bill purchased eave trough materials for the small western porch off the dining room, for $1147.
b. Interior Committee report – Nancy shared a copy of Susan Fieger’s Committee report, which is attached to the minutes. Susan reviewed Log cabin day, some donations of furniture (Tim Crampton and Bonnie Forsythe and a maple rope bed from Susan, herself), progress on unpacking boxes of artifacts.
Nancy will ask Susan to schedule a meeting of the committee at house as soon as possible to review room usage, etc, before unpacking of boxes continues at Haserot garage and Big Jon’s.
Connie suggested we have a video room for viewing of videos (of ice house, out house, etc). Discussed. Possible placement of screens throughout the house was discussed for viewing videos.
The traffic flow was discussed. Bill suggested scheduled tours to avoid having visitors just wandering around. Some discussion of “roping” off parts of rooms to protect smaller artifacts. No conclusions.
Jim Brammer suggested having a kind of “feedback booth” similar to Antique Roadshow for visitors.
Nancy shared that she had visited the recent Native American Pow Wow at the Cherry Festival. She bought some cards and met a local Native American artist who might be interested in helping with a Native American display room. Minnie Wabanimkee, who lives in Suttons Bay, and has worked in a couple of museums. 231-866-1240. Bill suggested that we might just incorporate the display with the Dougherty room.
2. Site Plan. Before we can proceed with outside projects (i.e. barn and parking lot), we need a current site plan approved by MHPS. Bill is communicating with the firm who did the original site plan.
3. Donation and Loan Forms – Chris and Ken. Ken feels the forms are not ready to be used. They will be worked on some more.
D. New Business
1. Quester Garage Sale – 2018, Fall. They are excited about having the sale at the PD house. Date not set, but in fall.
a. Furniture Restoration. Bill took black tufted couch and matching chair (from Big Jon’s) to a wood worker for repair on framework. Then they will go to an upholsterer. Restorers were suggested by Marilyn Flaherty.
2. Boy Scout Eagle Project by Griffin Wright – Bill, Chris. Bill discussed this project for 7 signs for the upper trail to be made and installed by Griffin Wright. Cost estimate is $500, which seems high. Bill will report back to Griffin that we would be interested at $250 (which would mean some donating of materials would have to be sought.) Also, Board would need to approve drawings of signs and final product before installing. (See attached proposal for details.)
3. Possibility of 12’ by 18’ storage barn – Bill viewed this barn at property of Martha Jamieson. (13921 Bluff Road). It is in good shape, though needs new roof and other minor repairs. Dean Johnson said he thought he could put it on a flat bed and take it directly to the house and set on the foundation intact. Chris drew up a foundation drawing showing the current foundation of the barn. This storage barn could be placed partially on the cement foundation at the front. It would be used to store the lawn mower and other items. We still have the option of putting up a “temporary” modern shed.
This can’t be done until the revised site plan is approved.
The crew will look at the barn tomorrow morning, Tuesday 9/10.
4. When to have dedication of Dougherty House
a. This fall or next spring. Discussed. There are still eleven needed minor repairs to house and painting of upstairs floor. [Ken suggested using Sikkems, sold at Norwood. They have a clear low gloss “paint.”] Question as to whether we need fireboard for the upstairs fireplace stoves. Nancy reported about a fellow from Log Cabin Day who said a downstairs stove’s pipe would run upstairs to heat a room. She had Butch Moring listen to the fellow, so Bill will ask Butch about it. (That would only cover one room). Connie expressed her thought that there was still so much to do with the furnishings that we might not be ready in the fall for the dedication. Nancy moved we do the dedication in the spring. Motion carried.
b. Discussion on whom to invite, what is our program, time, etc. Bill has a list of people who should be invited including Tom Jeffries, Beiderman, some top donors. Also some former board members.
5. Dave Wood will meet with Bill at house on Thursday a.m. re: lighting, placement of sconces, etc. Bill will invite Susan F. to attend.
6. Nancy is working on a possible window display for the library for August.
7. Connie’s report . Connie has done some research re: use of docents. She has contacted several local historical societies and museums regarding their docent programs.
She also spoke with Younkers (who is closing at the end of August) re: purchase of mannequins. (We have 2 dress forms from the house and some swim suit forms that Ann Swayne found.) These are needed to hold some of the clothing we have.
Connie is working on a volunteer interest form. (Her report is attached to the minutes)
Thank you to Connie for the coffee cake treats.
Next Meeting: August 13, 2018 at 10:00 am
Respectfully submitted, Nancy Warne
Board meeting August 13, 2018
Peter Dougherty Society
Board Meeting August 13, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent
ABSENT: Ken Weaver, Rob Manigold, Nancy Warne
A. Additions to Agenda
1. Connie – Docent letters and paintings by Bill Cook
2. Jim B. – 9-10 News Grant information and Floppy Swat Activity for Dougherty House
B. Approval of Nancy’s minutes for July 9, 2018 without objection
C. Financial Report – Chris reported the following balances ad of 7/31/18 in our two checking accounts.
Regular Checking: $27,493
Matching Grant: $50,202
Interest: $ 2,696
$80,391
D. Old Business
1. Chris and Jim reported on current progress at the Dougherty House. Insulation of all exterior doors has been completed. The steps going upstairs have received one coat of stain. Two register boxes were built by Jim Hall and installed on first floor ceiling. Restoration of the interior of the Dougherty House is nearing completion.
2. In Nancy’s absence a brief Interior Committee report was made by Bill. He reported the Interior team led by Susan Feiger and Nancy Warne have been extremely busy with a team of workers cleaning the artifacts and deciding which item might go into the house or be placed in the garage sale. Several Questers have also volunteered.
3. Bill has an appointment with Jennifer Hodges, PE Gourdie-Fraser Co. to discuss the site conceptual plan.
4. The Questers/Dougherty Garage Sale will be September 7 and 8 at the Dougherty House.
5. Gutter helmets have been installed on the porch off the dining room and the north side of the sk/cs and the kitchen
6. Bill discussed a possible “storage barn” from a company in the Farwell area. He will obtain needed information.
E. New Business
1. Connie reported that two coffee sessions for interested ladies have been held at the Dougherty House on June 27 and July 24. Approximately 20 people were at each coffee. The next coffee will be August 22.
2. Connie purchased two manikins at the Yonkers closing-out sale for $82.68. The Board voted to reimburse Connie for the purchases. They will be used to show clothing wear at the Dougherty House.
3. Bill has approached Dan and Jeff Dyer about lawn mowing in 2019. They are interested and will meet to discuss cost.
4. Connie discussed Docent developments that she has made. She is doing a great job of obtaining needed information for our Docent program.
5. Connie shared water color paintings by Bill Cook illustrating various Old Mission sites one of which was the Dougherty House.
6. Jim B. discussed the 9-10 News grant information regarding the Native American project. It is too late this year to take any action.
7. Jim B. also discussed his interest in having a Floppy Swat game on the Dougherty Property. Interest was shown but no action was taken.
Peter Dougherty Society
Board Meeting September 10, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Nancy Warne, Ken Weaver
ABSENT: Rob Manigold, Connie Sargent
A. Additions/Deletions to Agenda.
1. Honor plaque
2. Winter fundraiser
B. Approval of August 13, 2018 Minutes. Approved as prepared by Bill Cole.
C. Financial Report – Chris
1. State Non-Corporate Annual Report filed
2. State yearly request for solicitation license sent in
3. 990 Authentication filled (IRS annually)
4. Financial report for August.
Income for August $334 (includes $200 deposit on coffee grinder)
Expenses: $1,100 (building and furniture restoration)
Total Funds on Hand: $76,705
5. House project expenses total $31,070. Does not include storage shed. (Possibly in $8000 range) and possible barn (cost unknown).
D. Old Business
1. Questers/Dougherty Garage, Friday and Saturday, September 7 and 8.
Bill expressed gratitude to Sue Fieger and Nancy Warne for their hard work.
Friday sales totaled $3649. Saturday sales, $1850. Two credit charges to Sue’s account $225.
With other incoming funds, total income for both days grosses at $6396. There are a few expenses.
It was agreed this sale was a huge success.
There were several items donated by the Questors, who collected the money and helped set up the displays, etc. All of the money will go to Dougherty Society. There was very little not sold. Some of the left overs will go to Goodwill, and some will be kept by PDS. There was much discussion about various sales, etc.
2. Next step(s) for artifacts. Bill stated there are 3 options for remaining artifacts (some at Big Jon’s and Hasarot garage, and some in boxes in house). (Goal would be to have house prepared for grand opening in May or June, 2019.)
a. sell
b. keep and put in house now
c. keep to use at a later date
3. Chair and couch upholstery update. Reframing has been completed. Sue and Marilyn will choose new cloth for upholsterer.
4. Site plan – Bill distributed a new Site Plan prepared by GFA. Plan was studied and discussed closely. A couple of changes are needed. The plan includes revised parking lot location (the parking lot allows for buses to turn around), locations for proposed temporary storage facility, possible education center with restrooms, and existing barn foundation. Also included are tree lines and bench locations. Trails include Heritage trail (current hiking trail) and barrier free trail (for handicapped).
E. New Business
1. Bill sent a letter to Nancy Finegood of MHPS (who retires in November). (Ken asked if a copy of the letter could be sent to board members). The letter included requests and information regarding:
a. a “temporary” storage barn
b. Location, size, and shape of parking area
c. possible purchase and rebuilding of old barn and barn foundation.
Temporary storage shed: a suggested example of a storage barn is one owned by Jerry and Marie across from American Legion in O.M. It is 14×28, has 3 windows, two large doors, steps into a loft, plywood in roofing, work bench, 3/4” plywood flooring, gable window. Cost about $8200. Shed was built, delivered and setup by McBain Mid Michigan Barn Co. They would build according to our needs. Goal would be to have installed before winter this year. Shed is needed for storage of our mowers, etc.
Parking lot: Dean Johnson will level, shape, spread “gravel” for the lot at no cost (except of stone). Ken suggested that crushed rock would be better than gravel. Blue Star has various grades of gravel and crushed rock. This project could be completed before winter, if approved by Nancy F.
Barn: There is an old barn on Peninsula Drive near Nelson Road that is in good shape, size about 30×50. It’s larger size would allow for use of the best of the siding, etc. in making smaller for our foundation. Cost of purchase is unknown but the owner wants to get rid of it. It does contain some good quality beams, etc. Once Bill knows if Nancy F. will approve the project, Bill will talk to the owner re: price, etc. Bill projected that it could take up to 4 years to have re-erected on our property. Would have to be done by professionals. Bill mentioned Steve Steiger as a possible person for the restoration.
2. Antique stoves with heating elements. Three or four should be purchased for rooms upstairs. Stoves would help heat rooms. (The upstairs is heated only by heat coming up through floor registers from downstairs.) House is well insulated.
3. Honor plaque listing donors. Jim Hall says we should get started with this project and include donors through 2018. Five categories have been set up. Highest is $100,000 and over. Firm in TC, Image 360, ad agency, does a nice job with these.
4. Winter fund raiser. General consensus is that we should have a winter fund raiser this year. Jim Hall will draft a letter. Discussion regarding whether or not to mention specific projects (such as storage shed), or make it a more general request for funds. Winter fundraisers in past have brought in from $6000-$9000.
5. Nancy spoke about ledgers found in house that were used by Virginia Larson for “tours” of house as a museum in years 1961-1961. The visitors signed the books and include many local residents. (earlier pages had been cut out of ledgers). List of names is interesting. A local resident remembers the house open as a museum when he was 8.
Attachments to the September 10 minutes:
September 4, 2018
Nancy M. Finegood, Executive Director
Michigan Historic Preservation Network
313 Cesar E Chavez Ave.
Lansing, MI 48906
Dear Nancy,
By the time you receive this, Labor Day will have come and gone. Where has the summer gone? We have been busily finishing the restoration at the Dougherty House and have begun to move items into the House. There are projects, however, that we are interested in completing as soon as possible.
First, you will find enclosed a copy of our recently completed Dougherty Conceptual Site Plan which was completed by Gourdie-Fraser Inc., of Traverse City. Please review and let me know if you approve. We are using this Site Plan to also request two items.
As you know, we have used the Carriage Shed for storage of garden tractor, lawn mower, DR trimmer, and wood; but would like to use it to display our 1890’s Cutter as well a farm implements which we have in our possession. As a remedy to this situation we would like to request permission for a temporary storage unit. The shed we have in mind is from Mid Michigan Mini Barns, McBain, MI. It is a 14′ × 28′ temporary storage shed. The specs are as follows:
• 8′ garage door
• 1 entry door
• At least 1 window, possibly 1 or 2 more
• Gabled roof which will permit overhead storage
• Peak of cable roof has a skylight the entire length of roof. There will be no electricity and the skylight will provide needed light.
• The remainder of roof will be metal
• As stated, the shed will not be permanent. It will sit on 4″ × 4″ treated lumber 16″ at center and will have ¾” plywood flooring and entry ramp at the garage door
• The shed will not be visible from the road or the house because of existing trees
The second item is construction of a 100′ × 100′ parking lot north of the two-track and west of the wooded area that begins at the road. If you approve, the parking lot will accommodate approximately 20 cars and two full size buses. The area would be graded (leveled) and covered with 23A grade gravel. The gravel is a mixture of clay and stone and compacts into a strong surface and has good longevity. The proposed parking lot will be connected to the handicap trail by a path and would contain the same material currently on the handicap trail. This would allow a special needs person to go from the parking area to the House on a barrier free path.
Nancy, if you have any questions, please contact me. We are quite anxious to get both of these projects completed this fall with your permission. We think both are necessary and will not hinder the view of the house and property from the road.
One last food for thought item follows. There is a 1860’s barn measuring 30′ × 50′, located at the north end of the Peninsula, that the present owner does not want. We have been led to believe that the owner might donate the barn to us if we deconstruct it. It would then be necessary to downsize the barn to fit the existing barn foundation shown on the Site Plan. I have enclosed a photo of the barn. We are not asking for a decision at this time but perhaps an indication that it is worth our efforts to explore the situation in more depth. Please let me know what your thoughts are regarding the barn.
Again, thank you for your consideration of the shed and the parking lot. We eagerly await your input.
Warmest Regards,
Bill Cole
Peter Dougherty Society
Board Meeting January 14, 2019
MINUTES
Present: Jim Brammer, Bill Cole, Jim Hall, Connie Sargent, Ken Weaver
Absent: Rob Manigold, Chris Rieser, Nancy Warne (resigned)
A. Additions to Agenda – Connie
1. Brief history (information) of house for use with docents
2. Possibility of having a master gardener visit Dougherty Property
B. The November 12, 2018, minutes were approved. We did not meet as a Board in December 2018
C. Financial Report – In Chris’ absence, Bill made report
1. Regular Checking: $29,215
2. Restoration Account: $37,976
3. Net: $8572
4. 2018-19 Winter Appeal as of 1/10/’19:
Donations: $11,658
Expenses: $3,068
Net: $8572
At least $230.00 still needs to be deposited as of 1/14/’19 which would be a net of $8802.00.
D. Old Business
1. Chris has been working with a Boy Scout (Griffin) on his Eagle award project. A brief summary of status of signs he is proposing to make were discussed
2. Dougherty Update
a. Christmas party was held.
b. Heat pump needed to be repaired. The coil was deficient and needed to be replaced. The coil was under warranty but labor and refrigerant were not. The cost was $1123.00
c. Need to work on lighting for house
d. Will be working on screen doors during the next 2 months or so
3. Final 2018 Accomplishments and 2019 Goals will be emailed to Board members
4. Connie reported on her meeting with the instructor from the Tech Center and two students. The Tech team will work on signage for ice house and the honor roll for house.
Connie also presented an outline for various features of the house and outbuildings that would provide background information for docents. The Board agreed to add/delete to the outline
5. The Honor roll can now be updated since the 2018 Winter appeal is completed. Chris will provide updated contribution list to Bill so that the Honor Roll can probably updated and prepared for showing in the house.
6. Bill reminded Board members of the need to have new members.
E. New Business
1. DTE Energy is putting in the summer of 2019 a natural gas line the length of Mission Road. The cost of the line is $3267.00 per house. There is an additional cost to convert from propane to natural gas on both the furnace and the heat pump. Bill will talk with D and W Mechanical to obtain an estimated cost for the conversion. We also need to check to see if we can sell our propane tank, what we can sell it for and what the cost of digging out the tank is.
2. The current Dougherty brochure was discusses as to if it should be updated. The Board agreed and each member will provide suggestions for changes at next meeting.
3. It was decided that June 15, 2019, will be the date for our dedication. We need to develop a list of invitees by our April 2019 meeting.
Peter Dougherty Society
Minutes of the Meeting of the Board of Directors
January 13, 2020
The Board of Directors of the Peter Dougherty Society met at 10:00 a.m., January 13, 2020, pursuant to notice. Present were Chris Reiser, Bill Cole, Jim Brammer, Connie Sargent, and Kennard Weaver. Also present was Barbara Hansen.
Chris reported on the updated financial report, including the cumulative donations from the Annual Appeal and a payment of more than $6,000 to Bill Cole as reimbursement for expenses paid for the Swingshift and the Stars fundraiser four years ago. When asked why reimbursement was four years late, he said that it was so PDS would meet the terms of a grant. The PDs has $70,052 in unrestricted funds, as well as $12,547 in restricted funds.
Chris reported that he has sold the propane tank for $800, but it has not yet been removed from the property.
Connie Sargent reported on the Christmas party at the Dougherty House, and everyone enjoyed the event.
Bill said the reupholstering of the sofa has been completed, and said he will pick it up and deliver to the House. The grant by the Questers exceeds the cost of the sofa repairs, and he said he will ask if the remaining funds may be used to reupholster other furniture in the House.
Barbara reported on the Northern Express story recently published.
Bill reported that PDS does not qualify for the Michigan State-sponsored Tourist Oriented Direction Sign but said he will pursue getting signs made for Center Road and Old Mission Road.
Rob Manigold then appeared at the meeting, and said that that Peninsula Township will likely move the Replica Church onto the Dougherty property. He explained that the building at its existing location violates current setback requirements, and that parking is so limited that it may pose a hazard to traffic. He expects it will cost $10,000 to move it, and said that funds are available from revenues collected for rental of the cell phone tower. He will request a letter of support from the Peter Dougherty Society and the Old Mission Historical Society. He also said that the Township will contribute to clearing and creating a parking lot on the Dougherty property, for visitors to the Replica Church and the Dougherty Mission House. The location of the Replica Church on the Dougherty property will need to be determined by the Township and the PDS Board. Rob said the move should be made as soon as weather permits, this Spring. Interior redesign and other work should wait until after the move. The Michigan Historical Preservation office will need to give prior approval before it can be moved, under the terms of an easement granted to the State of Michigan.
Barbara Hansen was proposed as a PDS Board member, duly seconded, and unanimously approved. Directors are elected to serve for a term of three years, so she will be eligible for reelection in 2023.
There was discussion about a possible reconstruction of a barn which once existed on the property, but no action taken. The Michigan Historic Preservation Board will need to give prior approval before any commitment is made to undertake such action.
There was discussion about restoring and cleaning furniture for the interior, and a poster for the outhouse. Rack cards will be drafted for review.
Connie said that she and Anita had begun organizing the PDS office on the second floor of the House, and Bill said he had numerous files and papers in his home which he wants to move into the PDS office. Bill said that he wanted to bring the files to the House and organize them there, since he knew how that should be done.
Bill then announced his resignation as President of PDS, and then moved that Chris Reiser be elected President. Jim Brammer seconded the motion, and Chris was elected President. Officers serve until the next annual meeting, which should be within 30 days after the close of the fiscal year. Bill then announced that he resigned as a Director of PDS effective immediately. He was thanked for his service. Bill said he will continue to serve as a docent, and will also be doing other things at the Mission House, including maintenance of the property. He said that the summer kitchen and icehouse should be repainted next year.
There was discussion about finding more people to serve as Directors of PDS. Possibly some former members of the Board will be interested in returning. The offices of Secretary and Treasurer are now also vacant, and replacements are needed. There has been no Vice President for some time.
Kennard Weaver,
Secretary Pro Tem
Peter Dougherty Society
Minutes of the Board of Directors Meeting February 10, 2020
The regular monthly meeting of the Board of Directors was held at 10:00 a.m., February 10, 2020, at the Peninsula Township Offices, pursuant to notice. All of the Directors were present.
Tom Dalluge was invited to the meeting to discuss a web service named Candide, a comprehensive and logically organized listing of hundreds of thousands of grant-making foundations and other organizations. As the Dougherty Society is currently not planning any large projects, we are not in a position to be applying for grants. Tom was thanked for his presentation.
Chris Rieser presented the current financial report, and on a motion by K. Weaver, seconded by C. Sargent, the report was approved. Chris then discussed a draft of the 2020 budget, and after discussion said he will present a revised budget.
Chris reported that the Questers have approved using the remaining unspent funds from their grant for restoration of the horsehair couch on any other needed furniture restoration.
B. Hansen reported on her plans to prepare a publicity plan for the opening of the house tours this Spring. Expenditures were approved for publicity on Memorial Day weekend and June 29, 2020, although no dollar amounts were specified.
C. Sargent was asked to decide when tours would begin, what days and hours the house will be available for tours, and the closing date for the 2020 season.
Chris gave an update on the signs to be placed on Center Road and Mission Road, directing people to the mission house.
Chris reported that he is seeking approval from the Michigan Historical Administration for placing the Replica Church from its present location to the property, as the Township is planning to do.
K. Weaver reported that he had solicited bids from several insurance agencies on a policy providing Directors & Officers Liability Insurance, including a fidelity bond. The most favorable bid was by the Ford Insurance Agency, for an annual premium hundreds of dollars less than the current policy, including the fidelity bond. B. Hansen moved, and K. Weaver seconded, a motion to accept that bid effective March 1, 2020, and to cancel the existing, more expensive and less inclusive policy, and the motion was approved.
K. Weaver said that the Board should consider scheduling items of furniture and other artifacts in the mission house, rather than relying on the “Contents” provision of the policy on the house. The Contents clause will pay only pay the replacement cost of a used couch, for example, instead of the true value of a horsehair coach.
C. Rieser said that Peninsula Township will renew the policy on the house on April 1, 2020, so any changes should be proposed before then. C. Rieser said this should be coordinated with the ongoing update of the artifacts inventory. K. Weaver suggested that an appraisal be made of the items on display and planned for display, so they can be scheduled at their true value. On a motion duly made, seconded, and approved authority for K. Weaver to look into obtaining an appraisal.
C. Rieser and K Weaver said that the host for the Dougherty website has gone out of business, and needs to be replaced. C. Rieser suggested using Brick House, which is the host for Peninsula Township and Old Mission Historical Society. K. Weaver will contact Brick House and proceed to change the host for the website.
K. Weaver said that he has in the past advanced personal funds to Facebook to promote the Dougherty website. On a motion duly made, seconded, and approved, the Board approved expenditures of $300 for Facebook promotions and $500 to have include the mission house in events planners’ materials, to promote the tours of the house for the next season.
There being no further business, the meeting adjourned.
K. Weaver,
Acting Secretary
PETER DOUGHERTY SOCIETY
NOTICE OF ANNUAL MEETING
The Peter Dougherty Society, a Michigan nonprofit corporation, will hold its 2020 Annual Meeting, pursuant to its Bylaws, by virtual electronic means on July 13, 2020, at 10:00 a.m.
The purpose of the meeting is to elect Directors and Officers, pursuant to the Bylaw of the corporation. Directors will be elected for a term of three (3) years except as noted, ending at the Annual Meeting of the Corporation in 2023, and Officers will be elected for a term of one (1) year, ending at the Annual Meeting in 2021, or until their successors are elected.
Candidates for Director are for terms ending January, 2023, except Connie Sargent whose term will end January, 2022 :
Joan Bonney
James Brammer
Barb Hansen
Chris Rieser
Connie Sargent 1 year
Kennard Weaver
Rob Manigold, Honorary
Candidates for Officers, whose terms will end January, 2021, are:
Chris Rieser, President
____________, Vice President
Joan Bonney, Secretary
_____________, Treasurer
Nominations may be made or withdrawn at the meeting. Election will be determined by a majority vote of the Directors present at the meeting.
PETER DOUGHERTY SOCIETY
Board Meeting and Annual Meeting
Monday, July 13, 2020 – 10 A.M. on ZOOM
Present: Chris Rieser, President; Joan Bonney, Barb Hansen, Connie Sargent, Ken Weaver. Meeting called to order at 10:17 A.M.
A. Additions to the agenda: Kiosk, Quilt Magazine.
B. Weaver moved that the published list of Directors be adopted and Hansen seconded. Passed 5-0. The Board voted unanimously for Chris Rieser, President; Connie Sargent, Vice President; Joan Bonney, Secretary; Rob Manigold, Ex-Officio. Weaver moved and Hansen seconded that their term as officers be up January 2021
Sargent will serve as a Director till Jan. 2021 when her 3 years are up. The rest will serve till 2023.
C. Minutes of June 8, 2020 were approved as read.
D. July Financials – Hansen made a motion to accept the Financial Report and Weaver seconded. Weaver suggested we replace the term “Earmarked” with “Reserved”. With that change, Directors voted to approve the report, 5-0.
Rieser will talk with Bill Cole about signage and to “the donor” regarding wording of the signs.
E. Old Business – 1. Museums and Docents – Due to fewer docents available and the current health challenge, Rieser moved and Weaver seconded that we not open the House to the public under any circumstances until the beginning of 2021. Motion passed, 5-0. Docents, interviews and workers may enter in low numbers and are asked to wear masks and practice distancing. A sign will be placed on the door to that effect.
Sargent is working on expanding collections, grouping related items as well as the storyboard for the Summer Kitchen.
E. – 2 - Gardens and Beds - Bonney reported plants are growing despite very hot, dry conditions and hungry deer. Bonney is updating the garden didactics.
E. – 3 - Kiosk - Bonney has emptied the kiosk of all notices for the purpose of upgrading the backboards and updating the information. New locks have been installed and the key is in the drawer of the table in front hall. Rieser reported Wheelock is making the donation box.
E. – 4 – Building Update – Rieser reports: boxes in the work shed are being moved to the basement; D & W is installing a vent for AC and heat in the basement plus doing general maintenance on system; Archer is evaluating the roof for repair and moss control; kitchen is being repainted where water leak occurred; bushes behind ice house and on trails have been trimmed; a grate will be installed over the cistern opening in the Summer Kitchen floor; and THE SECURITY SYSTEM IS OPERATIONAL.
E. – 5 – Board Handbook – Bonney requested Directors’ home addresses and phone numbers for the use of Directors only; has by-laws, agreement/account PDS has at the Community Foundation, current FY budget, and expanded timeline and sources of more information online. She asked for thoughts on other info that would help new members acclimate. We’re recruiting you know!
E. – 6 – Auditor Selection Update – Weaver reminded us that all auditors are bound by strict laws so after assessing costs and “hometown” care that we’d get from Gartland and Niergardt, Weaver moved and Hansen seconded that we hire them to do a full audit at this time. Passed 5-0. It will be beneficial in recruiting a Treasurer.
F. New Business – 1- Possible OMPHS Request for Donation – Because our donors give us money to support the Dougherty House, we agreed that re-donating to OMPHS does not comply with our stated purpose.
F. – 2 – IRS 990 Update – Rieser learned that the deadline is August 15 and Rehmann will file for an extension if necessary. Rieser also reported that given our low level of annual income for the past several years we may be able to file a 990-N which is a lot less expensive. We’ll be advised by Rehmann.
3 – PDS - 7/13/20 – BoD + Annual Mtgs.
F. – 3 – Township Action re: Moving the Church – The Township has put a temporary hold on moving the church as residents have voiced objections.
After discussion we decided not to respond, but to let this play out.
F. – 4 – Treasurer Position – Rieser is researching bookkeeping services and Directors are requested to continue the search for more Board members, especially candidates for Treasurer.
F. – 5 – Quilt Magazine Story – Hansen remains in touch with the publisher and photographer, and reports a private, safe tour will take place the end of July. A story will be sent to the Record-Eagle as well.
F. – 6 – The new web site complies with ADA guidelines. Weaver is proofing all the data at this time.
F. – 7 - Patty Rudolph has purchased a stove with the intention of giving it to PDS. It was suggested that the Contents Committee decide appropriateness.
Meeting was adjourned at 12:20 P.M.
Respectfully submitted,
Joan Bonney, Secretary
PETER DOUGHERTY SOCIETY
BOARD MEETING
AUGUST 16, 2021
PRE-MEETING WALK TO OBSERVE TREE DAMAGE ON NORTHEAST SIDE OF PROPERTY
Members present: Chris Rieser, James Brammer, Jim McWilliams, Connie Sargent, Barb Hansen
Meeting called to order at 10:33 am.
A. Additions to the Agenda
Hansen asks to add discussion of present COVID19 conditions.
B. Approval of July 12, 2021 Minutes
Brammer moves approval. Rieser seconds. Motion passes unanimously.
C. Approval of July Financials
Jim McWilliams reports a balance as of 9/16/2021 of $69,095.64 Restricted funds are $19, 920
Hansen moves approval. Sargent seconds. Motion passes unanimously.
The Board sincerely thanks Jim McWilliams for donating his tax services to the PDS.
D. Old Business
1. Road signs- Township approval
Rieser reports the Peninsula Township Board has approved the requested waiver for PDH directional signs on Old Mission and Swaney Roads. Christine from the Zoning Department will assist with the next step with the Grand Traverse County Road Commission. She will also assist with communication with the Michigan Department of Transportation.
2. Sale of items at the PDH
Joan Bonney graciously has given the PDS rights to print copies of her note card for sale at the PDH. Cards will be sold for $3.00 a card. Rieser will research potential magnet prices. OMP Historical Society sets of ornaments will be sold at the PDH with the PDS receiving 20% of the sales income generated by sale at the Dougherty House. A check will be sent to Karen Rieser for 5 of her books about education on OMP similar to the payment made to Evelyn Johnson for the very few Barns of Old Mission Peninsula books she had left.
3. OMPHS Harvesting History Day update
Connie Sargent is organizing the special event at Dougherty House. She reported on the different interest stations including Al Bonney and friends providing live music under a tent in the front yard. Connie has many volunteers lined up to assist with the many activities of the day.
E. New Business
1. Board Growth- David Taylor potential new Board member
Rieser and Sargent gave a biography of docent and OMP resident, David Taylor. He has offered to provide some legal expertise pertaining to contracts as needed in addition to joining the Board of Directors.
Jim Brammer moved the PDS Board extend an invitation to David Taylor to join the Board of Directors upon his acceptance. Sargent seconded. Motion passes unanimously and happily.
2. Docent Committee Report
Sargent reported a lack of docents last weekend. The loss of power due to strong storms in the area didn’t help. JoAnn Cole, Karen Rieser, Chris Rieser, Anita Klein, Connie Boyd, Janet Kidd, Bethany Gaylord, Rachel Meyer, Annie Meyer and Connie Sargent stepped up to fill the voids. Annie and Rachel Meyer will be leaving for home in Boston soon. We wish a great year to Rachel Meyer in her studies at Bryn Mawr.
3. Facilities Committee Report
Rieser will check on the cistern cover project status. The Tuesday group will add plates to the carriage shed doors to deter the chipmunks from entering.
Rieser will provide quotes for outside maintenance work to the Board.
4. Marketing/Communications Committee Report
Hansen reported she has 49 of 2,500 rack cards left for distribution. Cards have been distributed to TC Tourism, Mapleton Market, the Old Mission Lighthouse, various wineries and many hotels in the area. The State of Michigan Welcome Center Coordinator has approved the rack card for display in Welcome Centers and assigned a commodity tracking number. He requested 1,400 cards. It was decided rack cards will be printed and sent to the Welcome Center Warehouse the beginning of 2022. The Board will revisit this to determine how many rack cards to print in 2022.
Ticker, IPR, Express and TC Tourism updates have been done and will continue through tour season.
5. Museum Committee Report
JoAnn Cole and Rieser have discussed the need to plan for next year. The Committee will meet soon. The Brinkman and Keenan exhibits will end when the House closes for the Season. Rieser will meet with Jason VanBrocklin who has designed lighting for the Dennos Museum extension to assess lighting needs in the Dougherty buildings. Discussion included concerns that the lighting be inconspicuous.
6. Garden Sub-committee Report
Sargent reported the garlic mustard to the North of the House will need to be sprayed again. The demonstration garden plants are growing, but something continues to eat the potatoes.
The Committee will be weeding before Harvesting History Day.
7. Discussion of current COVID19 status
Increases in COVID19 cases were acknowledged. The Board encourages caution in the light of the spread of the Delta variant. Closing to tours is not anticipated.
The next Board Meeting will be on September 13, 2021.
Meeting adjourned at 12:10 pm.
Respectfully submitted,
Barbara Hansen
Bylaws of
Peter Dougherty Society,
a Michigan Non-Profit Corporation
ARTICLE 1. Offices
1.1. Registered Office. The registered office of the Corporation will be 18459 Mission Road, Traverse City, Michigan, or at such other location as the Board of Directors may determine from time to time.
1.2. Other Offices. The Corporation may have other offices as the Board of Directors may determine from time to time.
ARTICLE 2. Board of Directors
2.1. Functions. The Corporation is a nonprofit directorship corporation, as defined in the Act. Except as specifically provided in the Corporation's Articles of Incorporation or these bylaws, all rights, powers, duties and responsibilities related to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors. In addition to the power and authority expressly conferred on it by these bylaws and the Articles of Incorporation, the Board of Directors may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or by these bylaws required to be taken by some other party.
2.2. Number and Term. The Board of Directors will consist of not less than seven directors who will be elected or appointed at each annual meeting. in addition, honorary directors may be appointed in accordance with Section 2.3. The Incorporators will make recommendations to the Peninsula Township Board of Trustees for individuals to serve upon the initial Board of Directors and the Peninsula Township Board of Trustees shall appoint the initial Board. Each member of the Board of Directors shall serve for three (3) year terms unless and until he/she submits a letter of resignation, is removed or becomes incapacitated. Any vacancy in the Board of Directors will be filled by a majority vote of the Board of Directors. It is anticipated that the initial Board of Directors will be appointed on a staggered term basis so that not each member of the Board of Directors' term expires on the same date. For instance, of the initial seven members of the Board of Directors it is anticipated, but not required, that two members will be appointed for an initial term of one year, two members appointed for an initial term of two years, three members appointed for an initial term of three years.
2.3. Honorary Directors. The Board of Directors may select honorary directors as appropriate in recognition of outstanding contribution to the community and commitment to the purposes of the Corporation, or in recognition of an individual's special talents which could be drawn on from time to time by the Corporation. Honorary directors will not have voting privileges.
2.4 Removal. The Board of Directors may remove any director, with or without cause, whenever believed to be in the best interest of the Corporation.
2.5 Vacancies. Any vacancies occurring in the Board of Directors for any reason may, but need not, are filled by the Board of Directors. Any person appointed to fill a vacancy will serve for the unexpired portion of the term.
2.6 Meetings.
2.6.1 Annual meetings of the Board of Directors will be held within three months of the close of the fiscal year of the Corporation, on a date and at a place and time as the Board of Directors determine for the election of officers and for the transaction of any other business which may come before such meeting.
2.6.2 In addition to the annual meeting, regular meetings will be held in accordance with a schedule at such times and places as the Board of Directors determines.
2.6.3 Special meetings of the Board of Directors may be called by the Secretary of the Corporation on the request of the President or not less than one-third of the directors.
2.6.4 Meetings of the Board of Directors may be held at any place within or without the State of Michigan.
2.6.5 A majority of the directors constitutes a quorum for the purposes of conducting business at any meeting of the Board of Directors.
2.6.6 A majority of the directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of the adjourned meeting must be given even though the time and place are announced at the meeting at which the adjournment is taken.
2.6.7 Any action required or permitted to be taken pursuant to authorized vote at any meeting of the Board of Directors or a committee of the Board of Directors, maybe taken without a meeting if, before or after the action, all members of the Board of Directors or the committee consent to the action in writing. Written consent must be filed with the minutes of the proceeds of the Board of Directors or committee. Such consent will have the same effect as the vote of the Board of Directors or committee for all purposes.
2.6.8 A member of the Board of Directors or of a committee may participate in a meeting by means of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
2.6.9 The rules of parliamentary practice are enumerated in Robert's Rules of Order, as amended,
shall govern the proceedings of the Peter Dougherty Society, unless in conflict with these Bylaws, Articles or the Michigan Non-Profit Corporation Act, or any provision of the Internal Revenue Code authorizing non-profit corporations, specifically IRC 501(c)(3).
2.7. Notice of Meetings.
2.7.1. Written notice must be given to the directors at least two but not more than 60 days prior to all regular meetings of the Board of Directors. Special meetings of the Board of Directors will be held pursuant to notice of the time, place and purpose of the meeting either delivered personally, communicated by telephone, or sent by e-mail or mail to each director not less than 24 hours prior to the meeting, and if by telephone, confirmed in writing.
2.7.2. Notwithstanding the foregoing, no notice need be given to any director who submits a signed waiver of notice before or after a meeting, or who attends a meeting without protesting any lack of notice.
2.8. Resignation. A director may resign by giving written notice to the Secretary of the Corporation. Unless otherwise specified in the resignation, the resignation will take effect on receipt, and the acceptance of the resignation will not be necessary to make it effective.
2.9. Voting. The vote of a majority of the directors present at a meeting at which a quorum is present will be the act of the Board of Directors unless a greater vote is required by law, by the Articles of Incorporation or by these bylaws. Except for honorary directors (who have no vote) each director present will have one vote. No Director will be entitled to vote by proxy.
2.10. Compensation of Directors. The directors, as such, will not be compensated for the performance of services for the Corporation, but may, by resolution of the Board of Directors, be reimbursed for expenses incurred on behalf of the Corporation.
ARTICLE 3. Officers
3.1. Officers. The officers of the Corporation are a President, Vice President, Secretary, and Treasurer, each of whom will be chosen from among the Directors, and who will be elected by the Board of Directors at each annual meeting. The Board of Directors may appoint other officers as it deems advisable, who need not be directors and who will have authority and will perform duties as may be prescribed by the Board. Any two or more offices may be held by the same person, but an officer may not execute, acknowledge or verify an instrument in more than one capacity. In addition to the powers set forth in these bylaws, the officers will have such authority and will perform such duties as may be determined by the Board of Directors.
Term of Office and Vacancy. Each officer will serve for a term of one year or until the officer's successor is elected. Any officer may serve consecutive terms. A vacancy in any office will be filled by vote of the Board of Directors. A person elected to fill a vacancy will serve for the balance of the unexpired term.
3.2. Removal. Any officer may be removed at any time, with or without cause, by the vote of a majority of the Board of Directors.
3.3. Duties of Officers. The duties of all officers will be as set forth in these bylaws and as specifically established by the Board of Directors from time to time.
3.3.1. President. The President presides at all meetings of the Board of Directors, acts as the chief executive officer of the Corporation, and, subject to the direction of the Board of Directors, has general powers of supervision and management of the affairs of the Corporation. The President will appoint, with the approval of the Board of Directors, the chairperson and members of all committees, and will be an ex-officio member of all committees. The President shall also be responsible to appoint a chairperson for any ad hoc committee, with the advice and consent of the Board of Directors and shall serve as ex-officio member to all committees unless those responsibilities are delegated by the President to another member of the Board of Directors. The President shall prepare, in consultation with the Secretary, a written agenda for each Board of Directors and advisory committee meeting.
3.3.2. Vice President. The Vice President shall chair the Board of Directors' meeting in the absence of the President.
3.3.3. Secretary. The Secretary will cause a record to be kept in permanent form of all meetings of the Board of Directors and will send out notices of all membership and Board of Director meetings.
3.3.4. Treasurer. The Treasurer will have general charge of the finances of the Corporation. When necessary and proper, he or she will endorse, on behalf of the Corporation, all checks, drafts, notes, and other obligations and evidences of the payment of money to the corporation or coming into his or her possession; will deposit the same, together with all other funds of the Corporation coming into his or her possession, in such bank(s) as may be selected by the Board of Directors. Notwithstanding the foregoing, the Treasurer shall obtain the co-signature of one Board Member on all Peter Dougherty Society checks. He or she will keep full and accurate account of all receipts and disbursements of the Corporation in books belonging to the Corporation, which will be open at all times to the inspection of the Board of Directors. He or she will present to the Board of Directors at its annual meeting a report as Treasurer and will, from time to time, make such other reports to the Board of Directors as it may require.
3.4. Compensation. The compensation of all agents, employees, officers, and representatives of the Corporation will be fixed by the Board of Directors or in accordance with the method of determination which is established by it.
ARTICLE 4. Committees
4.1. Appointment of Committees. The Board of Directors may designate one or more committees, each of which will consist of at least one committee chairperson, who is a Board member, and one or more committee members, including non-Board members. The chairperson and members of the committee will be appointed by the Board of Directors. Each committee may exercise all powers and authority delegated to it in the Bylaws or by a Board resolution establishing the committee, except as restricted by applicable law.
4.2. Reports of Committees. The studies, findings, and recommendations of all committees will be reported to the Board of Directors for consideration and action, except as otherwise ordered by the Board of Directors. Committees may adopt such rules for the conduct of business as are appropriate and as are not inconsistent with these bylaws, the Articles of Incorporation, or state law.
4.3. Types of Committees.
4.3.1. Finance Committee. A finance committee shall be appointed by the Board. The finance committee shall be responsible to propose methods of obtaining income to finance the Society's operations, shall propose a budget for each fiscal year for approval by the Board, and shall establish internal controls over the finances of the Society and perform an annual review of the finances. Other duties include Accounting and Tax responsibility, as well as finance administration and legal matters.
4.3.2 Marketing Committee. This committee’s responsibilities include developing and implementing a marketing plan. Included are advertising with an online presence, partnering with other historic societies or tourism entities as well as analyzing visitor demographics and their needs.
4.3.3 Museum Committee- The museum committee is responsible for curation, history and education. This includes relations with other museums, the Grand Traverse Tribe and the Michigan Historical Society. Also included is responsibility for museum exhibits, artifacts, PastPerfect database as well as educational programs and the research library.
4.3.2. Docent Committee. The docent committee shall be responsible to plan educational activities, arrange materials to illustrate its activities, and to recruit and train volunteers to serve as guides or docents.
4.3.5. Facilities Committee. This committee is responsible for maintaining the grounds, the buildings and providing oversight for major facilities projects.
4.3.6 Technology Committee. This committee is responsible for developing capacity to use technology for marketing, storing and accessing historical content and expanding richness and flexibility of visitor experiences (in person and online).
ARTICLE 5. Indemnification of Directors, Officers and Employees
5.1. Actions in the Best Interest of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees), judgments, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or on a plea of nolo contendere or its equivalent, will not of itself create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful.
5.2. Actions by or in Right of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee, or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees) and amounts paid in settlement actually and reasonably incurred by him or her in connection with the defense or settlement of such action or suit if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, except that no indemnification will be made in respect of any claim, issue or matter as to which the person is adjudged to be liable to the Corporation except to the extent that the Court in which the action or suit was brought, or another court of competent jurisdiction, determines on application that indemnification is consistent with applicable law and any restrictions which may be contained in the Corporation's Articles of Incorporation or these Bylaws and that, despite the adjudication of liability and in view of all relevant circumstances, he or she is fairly and reasonably entitled to
indemnification for reasonable expenses incurred which the Court deems proper, whether or not he or she has met the applicable standard of conduct set forth in this Section 5.2.
5.3. Expenses. To the extent that a director, officer, employee or agent of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Sections 5.1 and 5.2 or in defense of any claim, issue or matter, he or she will be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her.
5.4. Determination of indemnification. Any indemnification under Sections 5.1 and 5.2 (unless ordered by a court) will be made by the Corporation only as authorized in the specific case on a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section 5.1 or 5.2 and on an evaluation of the reasonableness of expenses and amounts paid in settlement. This determination will be made (i) by the Board of Directors by a majority vote of a quorum (as defined in Section 2.6.5 of these Bylaws) consisting of directors who are not parties to such action, suit or proceeding; (ii) if such quorum is not obtainable, by a majority vote of a committee duly designated by the Board (in which designation all Board members may participate) and consisting solely of two or more directors not at the time parties or threatened to be made parties to the action; or (iii) by independent legal counsel, in a written opinion, selected by the Board or its committee in the manner described in the foregoing clauses (i) or (ii) or, if a quorum under clause (i) cannot be obtained and a committee under clause (ii) cannot be designated, by the Board (in which action all Board members may participate). Notwithstanding, the failure or refusal of the Directors or counsel to make provision for indemnification, the indemnification will be made if a court of competent jurisdiction has made a determination that the director, officer, employee or agent has a right to indemnification under this agreement in any specific case on the application of the director, officer, employer or agent.
5.5. Advancement of Expenses. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Section 5.1 or 5.2 may be paid by the Corporation in advance of the final disposition of the action, suit or proceeding as authorized by the Board of Directors in the specific case on: (i) receipt of a written affirmation from the person seeking advancement of expenses of his or her good-faith belief that he or she has met the standard of conduct set forth in Section 5.1 or 5.2;
(ii) receipt of an undertaking by or on behalf of the person to repay amounts advanced if it is ultimately determined that he or she did not meet such standard of conduct; and (iii) a determination that the facts then known to those making the determination would not preclude indemnification. This determination will be made in the manner specified in Section 5.4.
5.6. Insurance. The Corporation has the power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, employee or agent of another foundation, corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against him or her or the Corporation and unclaimed by him or her or the Corporation in any such capacity, or arising out of his or her status as such, whether or not the Corporation would have the power to implement the provisions of this Article.
ARTICLE 6. Conflict of Interest
6.1. Statement of Policy. It is the policy of the Corporation that all officers, directors, committee members and employees of the Corporation must avoid any conflict between their own respective individual interests and the interests of the Corporation, in any and all actions taken by them on behalf of the Corporation in their respective capacities.
6.2. Dealing with the Corporation. A contract or other transaction between the Corporation and one or more of its directors or officers, or between the Corporation and a domestic or foreign corporation, or association of any type or kind in which one or more of the Corporation's directors or officers are directors or officers, or are otherwise interested, will not, because of the interest, or because such directors are present at the meeting of the Board of Directors or committee of the Board of Directors at which the contract or transaction is acted on or because their votes are counted for such purpose, be enjoined, set aside or give rise to an award of damages or other sanctions in a proceeding by a shareholder or by or in the right of the Corporation, if any of the following conditions is satisfied:
6.2.1. The contract or other transaction is fair and reasonable to the Corporation when it is authorized, approved or ratified; or
6.2.2. The material facts of the contract or transaction and the director's or officer's interest are disclosed or known to the Board of Directors or committee and the Board of Directors or committee authorizes, approves or ratifies the contract or transaction by a vote of a majority of the directors or the committee members who had no interest in the contract or transaction, even though less than a quorum.
6.3. Procedure in Event of Potential Conflict of Interest. In the event that any officer, director, committee member or employee of the Corporation has any direct or indirect interest in, or relationship with, any individual or organization which proposes to enter into any transaction with the Corporation, such officer, director, committee member or employee must give the Board of Directors notice of such interest or relationship and must refrain from voting or otherwise attempting to exert any influence on the Corporation, its Board of Directors, or its committees, to affect its decision to participate or not to participate in the transaction.
ARTICLE 7. Budget, Audits and Fiscal Year
7.1. Audits. There will be an audit of the financial statements of the Corporation by an independent certified public accountant selected by the Board of Directors at least every five (5) years, commencing in 2020.
7.2. Fiscal Year. The fiscal year of the Corporation will be determined from time to time by the Board of Directors.
7.3 The Financial Committee shall prepare an annual budget each year, for approval by the Board. Committees may incur expenses or make purchases within the limits set by the budget without seeking specific approval by the Board, but any expenditures not in the budget shall be approved by the Board before they are made.
ARTICLE 8. Nonliability of Directors
The corporation does not afford financial gain, incidentally or otherwise, to its Directors. There may be no personal liability of Directors for corporate obligations.
ARTICLE 9. Amendment of Bylaws
The bylaws may be amended at any regular or special meeting of the board at which two-thirds of the entire membership of the board at that time in office are present and voting therefore, provided at least 15 days written notice is given to each director of the time, place and object of the meeting. The bylaws may also be amended at any annual or special meeting of the Board of Directors by a vote of a majority of the Directors present in person or by proxy.
Adopted:11/30/2006
1st Revision: 9/2020
2nd Revision: 2/2021
July 2023 Board Meeting Minutes
In Attendance: Chris Rieser, Jim McWilliams, Tom Dalluge
Absent: Jim Brammer, Barb Hansen, David Taylor
Meeting was called to order at 10:14 by Chris Rieser. In the absence of a quorum, the present
board members opted to hold the meeting, take advisory votes on the matters on the agenda
and present those findings to the rest of the board via the minutes for followup discussion and
final resolution at the next regular board meeting during the review of the July minutes.
June minutes were recommended for approval by McWilliams with a second by Rieser. Vote
was unanimous to move for approval of June minutes.
June financials were reviewed by McWilliams and showed negative cash flow due to spending
related to the Cole Pavilion project and the beginning of the intern program.
McWilliams reviewed nine invoices slated for payment which Dalluge recommended paying with
Rieser seconded. Rieser moved to approve the June financials with Dalluge providing the
second. The subcommittee recommended approval by a broad base of the board.
Dalluge reviewed key pilot metrics for the first month of the internship project.
The pilot was predicated on covering the cost of the intern program estimated at $6300. At a $5
entry fee this equated to 1260 paid visits over ten weeks or 126 per week; 25.2 per day.
During June we had 14 operating days not counting Log Cabin Day where we did not charge
admission. Admissions are categorized as 71 Road Scholar, 28 other group (Cadillac
Presbyterian and TC Newcomer) and 67 walkups. There were 47 unpaid visits including 38 on
LCD and 9 other days). This number seems low comparatively.
Based on paid admissions of 167 we averaged 4.8 visits per day about 19% of goal.
Time of day stats are still settling:
10-11. 29 visits - 19 were from TC Newcomers on a single day
11-12. 21 visits - 9 were the Cadillac tour group
12-1 23 visits - no outlier events
1-2 24 visits - 17 on LCD
2-3. 23 visits - 13 on LCD
3-4. 8 visits - no outliers
4-6. 4 visit s - no outliers
Day of week data is too weak to draw conclusions. A Wednesday, Thursday and Saturday all
have recorded zero admissions. Two Saturdays have shown ten paid visits and a Friday
brought nine.
We must remember this is a pilot. Pilot projects require careful monitoring of the base business
case and adjustments by the project team to improve the likelihood of eventually reaching the
business case goals.
Possible corrective steps:
Site Availability
We have addressed the issue of hours of operation with the paid intern. Done
Potential additional Promotion
Local Early morning TV and Radio promotion appearances: can we replicate something akin to
last year’s David Taylor interview? Late July-Mid August
Expedite the lagging video production and complete the majority of the video production during
the July 27 Road Scholar bus tour? July 27 video footage and interviews. Editing and post
production complete by August 13.
Talk with Isaiah Wunsch and secure a spot on any agritourism caravans he has planned for the
OMP for the rest of the summer or fall. Complete by July 21.
Identify and cultivate, quickly relationships with bus tour groups planned for fall leaf peeper
groups and take steps to add Dougherty to OMP schedules by focusing attention on Chestnut
tree rarity. Complete by August 15.
Modify guest book and docent protocols to determine how guests are learning of Dougherty
House. Dalluge asks this and has not heard a single reference this year from the TCVB. Are
they cognizant of expanded hours and referring OMP travelers? Complete now.
Use blind shoppers asking at lighthouse gift shop for other local attractions to see if Dougherty
is getting referrals. On a side note, I have not spoken to a guest yet, who has been drawn by
the road signs. Complete by end of July.
Discuss mutually beneficial referral arrangement with Jim Richards and General Store.
Complete by July 21.
Create teaser pictorial signage - on easels for now - near the house in an effort to draw the “sign
readers” away from their cars, closer to the house and give us a better chance to draw them in.
Can be made permanent if proven successful. Complete by August 13.
“Open” sign is falling apart and requires replacement and upgrade. Complete ASAP
Pricing Strategies:
Using Michigan Historic Network data, benchmark similar historic museums to determine where
Dougherty House admission price falls comparatively. Learn from the data. Adjust accordingly.
Complete by August 13.
Revisit and perhaps abolish the practice of free admission for Peninsula Township residents.
Historically township residents have comprised nearly one third of visitors. Our declining
reserves and changing business model may not afford this option any longer. One element of
this review will be to verify the pricing approach employed by the lighthouse. Complete by
August 13.
FUTURE PROMOTIONAL ACTIVITY
Potential local farm produce bazaar day at Dougherty. Imagine a Dougherty House fall farmers
market day. Perhaps with old exhibits - cider making, popcorn, fried pies, cakes and cookies.
Socialize now
Fall Peninsula School outreach program tied to chestnut harvest. Partner with American
Chestnut Foundation to teach about the species, it’s decline, our efforts to assist its recovery.
Talk with school ASAP
Arbor Day Chestnut outreach program again tied to schools aimed at kids and younger adults.
Idea is to teach about the species but more important to have kids and adults assist in the
planting of flowering plants favored by pollinators along the path ways between the Ostlund and
Dougherty nut producing trees as well as the Sobkowski and Dougherty nut producing trees.
Perhaps also build protective screenings around all the trees. Goals are numerous, new
donors, new missions, new members, new blood. Fall 2023
Committee Updates
Finance - August 24
Maintenance - Much focus on painting currently and egress improvements at Log Church. Still
waiting on receipt of cedar to complete the Cole Pavilion picnic table.
Garden - Anita Klein is working on a cork board update for the kiosk for the gardens.
Technology - We need to give Ted Arnold a green light on either continuing Past Perfect or
perhaps adopting open source software that could more easily meet our specific data needs.
Should be decided by the Museum Committee on July 13.
Museum - July 13
Questors appear to have interest in the Minnie Rushmore dress rehabilitation project. Chris
Rieser to follow up.
Jim McWilliams moved to adjourn the meeting at 11:58, Chris Rieser seconded and the motion
passed.
PETER DOUGHERTY SOCIETY
BOARD MEETING
June 13, 2023 at the TOWNSHIP HALL
A.Call to Order 10:05 am
Members present: Chris Rieser, Tom Dalluge, Jim McWilliams, David Taylor and Barb Hansen.
Member absent: Rev. James Brammer
B.Additions to the Agenda
Items will be added as needed.
C.Approval of May 9, 2023 Minutes
Item G, 5. Bring will be changed to bringing.
Approval moved by Taylor. Seconded by Dalluge. Motion passed.
D.Presentation of May Financials - McWilliams
May ended with $6,206 in restricted funds. Total of restricted, investments and cash is $70,789.
Dalluge moved to accept the Report. Hansen seconded the motion. Motion passed.
McWilliams moved the approval of payment of invoices presented. Taylor seconded.
Motion passed.
E.Old/Ongoing Business
1.Summer worker – Ted’s Orientation
Dalluge reported on worker Ted Arnold’s work orientation. Ted is a quick learner and has already led tours. He has met with a variety of Board Members and volunteers. He is charged with recommending a platform for entering Dougherty House items and furniture into digital records.
2.Video Tours – Ideas for interviews and highlights.
Members should send suggestions for Video interviews and high points for the Anderson video by the beginning of July. Chris will ask Jordan Anderson to film on June 22nd during the Road Scholar Tour and Paint Grand Traverse visit that day.
Taylor reported some items in the Anderson produced contract will be clarified.
3.Cole Pavilion Dedication
JoAnn Cole has sent Dedication program information to the Cole Memorial Donors.
Rieser has confirmed Rob Manigold, Joan Bonney, Jim Hall and a member of the Cole Family will speak. McWilliams will bring ice cream from Moomers for the Log Cabin hours and the Dedication. Both events are on Sunday, June 25.
4.Road Scholar Tours
Dates for the remaining tours are June 15 and 22, July 6 and 27, August 3 and 24 and September 7, 14 and 21. Docents for Thursday, June 15th are signed up. Dalluge suggested Ted Arnold observe Rieser’s group presentation on the 15th and be charged with giving the welcoming presentation in the future. Arnold’s last day at the PDH will be August 13, 2023.The Board will need to plan for Arnold’s departure and its effect on tour days and hours.
A Cadillac group will visit on June 24 and T C Newcomers will visit at 10 am on June 27th.
June 13, 2023 Board Meeting continued.
Meijer Gardens will send a tour in September.
F.New Business
Proposal from Hidalgo Services LLC
The description of work includes cleaning the 802’ by 5’ wide trail, painting and prep work of some Ice House exterior walls, prep work and painting of some exterior kitchen building walls and the little porch, repairing wood pecker holes and painting wood from last year. The quoted price is $5,155.
After discussion Rieser will ask Henry Hidalgo to check the cedar shake roof condition.
Taylor moved approval of the proposal from Hidalgo Services LLC for specified work for the total of $5,155. Dalluge seconded the motion. Motion passed.
G.Committee Reports
1.Finance
No report
2.Facilities
Rieser reported work will be done on the carriage shed floor near the door. One saved board will be used. The gutter guards that don’t work as hoped on the House and summer kitchen/carriage shed will be removed.
Dalluge noted holes in the carriage shed walls where chipmunks are freely entering the building. The Tuesday Crew will work on patching those.
3.Marketing/ Communications
Hansen reported on the online sites, media calendars and newspapers which have received Tour information.
Paint Grand Traverse comes to the PDH on June 22. Due to a glitch with our ad appearing in the hard copy program, Crooked Tree Arts Center Administration has added PDH’s link to our website in the Digital Book. The earlier approved PDH ad has been added to the Digital Book. More people view the Digital Book than print version. They will include only our rack cards on their table during the Crooked Tree Arts Center’s Art Show at NMC on July 29th. This Art Show is attended by thousands of visitors. They have also offered us free booth space this year and next year. This may be something we want to explore for July 2024.
4.Museum/Inns Exhibit Log Cabin Day
The Inns of Old Mission exhibit curated by Cole, Dalluge and Rieser featuring the Old Mission Inn, the Pines and Neahtawanta has garnered good comments and interest.
Previous discussion focused on the Cole Dedication, but not Log Cabin Day except for McWilliams picking up Moomers’ Ice Cream, bowls and spoons for the two events.
5.Technology
Anita Klein met with Arnold, Rieser and Dalluge to pass on the Past Perfect computer and documents to Arnold. The Board thanks Anita Klein and Ann Swaney for their work on Past Perfect for the PDS. Arnold noted archival materials should be used to store historical documents and photos. McWilliams suggested scanning materials in the fall. Dalluge suggested housing documents in the History Room at the Old Mission Peninsula Library.
H.Adjournment
Taylor moved and Dalluge seconded adjournment. Motion passed at 11:40 am.
Respectfully submitted by Barb Hansen June 13, 2023
PETER DOUGHERTY SOCIETY
BOARD AND ANNUAL MEETING
MAY 9, 2023
PENINSULA TOWNSHIP HALL
A.Call to Order
10 am Chris Rieser, Rev. Jim Brammer, Jim McWilliams, David Taylor and Barb Hansen present
at the Township Hall. Tom Dalluge present via Zoom. All members present.
B.Additions to the Agenda
Rieser added a DTE Grant update to Old Business.
C.Approval of April 11, 2023 Minutes
Approval moved by Dalluge. Seconded by McWilliams Motion approved.
D.Presentation of April Financials
$30,000 in CD investments $12,349 in restricted funds Total cash and CDs $69,759
Approval of Klein and Bonney invoices.
Acceptance and approval moved by Taylor. Seconded by Hansen Motion approved.
E.Old/Ongoing Business
1.Summer Intern/worker
Rieser outlined the groups he’s contacted advertising the 2023 summer pilot program. Outreach will continue for a week. Then Rieser will contact a local staffing agency for assistance in finding a summer worker.
2.Log Cabin Day Sunday, June 25th
Hours are 11am to 3 pm. Set up for the day will begin at 9:30.The pony cart will be pulled out, Dougherty House banner put up on the North front lawn, a tent for the Happy Time Banjo Band put up, traffic cones put out on the lawn across the street and other preparations will take place. JoAnn Cole is donating the funds to pay the live band.
The Dedication of the Cole Pavilion will be at 4 pm the same day. McWilliams will make the arrangements for ice cream to be served after the speeches. Details will be worked out at next week’s Museum Committee Meeting. Jane Boursaw will be asked to include a notice of the Dedication and a request that people bring their own chairs in the Old Mission Gazette.
3.DTE Update
Rieser contacted the Township and then contacted the DTE Foundation local contact. Chris Hackbarth reported this year’s grants have been issued. They had less money available than in the past. The Dougherty House is on their list for consideration.
F.New Business
1.Discussion and Election of Directors and Officers
Taylor moved that 4 Directors be re-elected to 3 year terms beginning in May 2023 and ending in April 2026. Dalluge seconded the motion. The four Directors up for re-election are Rieser, Brammer, McWilliams and Hansen. Motion passed.
Taylor nominated Rieser for the Office of President for a one year term. Motion passed.
Rieser nominated and Rev. Brammer seconded Taylor for Vice President, Mc Williams for Treasurer and Hansen for Secretary for terms of one year. Motion passed.
May 9, 2023 Board Meeting
2.Video Tour Proposal
The Board discussed the proposal submitted by Pancake Boy Productions presented by Jordan Anderson. Taylor and Rieser will pursue questions of product ownership and time frame for the project working toward a contract.
G.Committee Reports
1.Finance Committee
Rieser updated the Board on the application process for applying for a Nonprofit Relief Fund Grant. McWilliams stated the likelihood of receiving a grant are slim. Old Mission Peninsula is too wealthy an area to qualify.
Hand Held Device, POS System
Rieser has been researching held hand devices for credit and debit card devices for use at
The Dougherty House for admissions and purchase payments. The Committee will set up payment services with Venmo and ApplePay. The PDS already has a PayPal account. Use of the POS device and payment accounts will be included in docent orientations.
After a procedural details discussion Hansen moved the Finance Committee is charged by the Board of Directors with determining the appropriate POS and contracting with said Company for implementation of the system.
Multiple members seconded the Motion. Motion passed.
2.Facilities
Rieser relayed from Klein a Consumers Energy tree clearing crew has been working behind the ice house and outhouse clearing scrub trees which could cause power outages.
3.Marketing/ Communications.
Hansen remarked the first Road Scholar Tour is June 1, 2023. The Board determined the next Museum Committee Meeting is the appropriate planning time.
A date of May 20th for general cleaning was determined. J. Boursaw will be asked to announce that. It will also be posted on Nextdoor and Facebook. Volunteers may proceed with cleaning they can do at other convenient times. Rieser will talk with Connie Sargent about the cleaning process and date.
Hansen has updated the online T C Tourism information. She’ll be entering the Paint Grand Traverse, Log Cabin Day and Cole Pavilion Dedication events on their calendar.
She asked for and received approval to purchase a modest number of Indigenous Art note cards like those sold at the Leelanau Historical Society Museum and earrings by an Aghosa family member for sales at the PDH using the Facilities Committee built cart.
4.Museum Committee
Those working on the Inns of Old Mission special exhibit will begin installing the exhibit after the House has been cleaned. The Cole Pavilion Dedication program will be planned at their next meeting.
5.Technology Committee
This is status quo.
Additional information. The Leelanau Historical Society contact wishes to return Maria Dougherty’s walking spinning wheel sometime next week. A tour of the property will be
May 9, 2023 Board Meeting
arranged for the group bringing the Spinning Wheel home. It has been in their possession since 1965.
H.Adjournment
Rieser moves for adjournment. Rev. Brammer seconds. The meeting adjourned at 12:27 pm.
Respectfully submitted by
Barb Hansen
5/10/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
APRIL 11, 2023
DOUGHERTY MISSION HOUSE
AGENDA
1.Call to Order 10:04 am. Chris Rieser, Tom Dalluge, David Taylor and Barb Hansen present.
Jordan Anderson and Rev. Jim Brammer joined the group. Jim McWilliams was absent.
2.Additions to the Agenda
None
3.Approval of March 7, 2023 Minutes
Approval moved by Taylor. Seconded by Rieser. Motion passed.
4.Presentation of March Financials, Approval of invoices
Motion to approve by Hansen. Seconded by Dalluge. Motion passed.
5.Old/ongoing business
a.Video Tour Discussion – Guest, Jordan Anderson
Anderson presented the services he can provide to produce a 4 to 6 minutes Dougherty Mission House video and 3 short clips that are 30 seconds long for the website and other uses such as a link in emails. He would include sit down interviews to highlight aspects of the House, history and purchase/restoration process with an invitation to come visit the PDH. The video would be representative of the experience and heart of the Dougherty Mission House property.
The Board is tasked with listing what it feels are the most important topics to include.
Anderson will submit a proposal including the scope of work deliverables and the price. The Board has budgeted $2,000 for the project. Taylor will evaluate the proposal from the legal standpoint.
The Board gave Anderson a walk through tour to familiarize him with the property.
Due to the length of this discussion and tour the Board deviated from the original agenda for the duration of the meeting.
6.Discussion of Status of the Internship Quest
Dalluge will contact NMC Prof. Gordon for an update on the Intern Search.
Hansen attended a get together of Northwest Michigan Association of Volunteer Administrators the evening before. Possible intern sources suggested by others in attendance included the AARP and the Parks and Recreation Department at Central Michigan University. Those students are required to perform an internship for graduation. Dalluge will contact the Department Chair.
Exhausting other payroll management sources the Board has decided whoever is hired will be paid as an Independent Contractor.
Taylor will put together a Hold Harmless Document. Dalluge will develop a tax information handout to give the intern.
7.Cole Pavilion Dedication
This will take place on Sunday, June 25, 2023 at 4pm at the end of the Log Cabin Day event enabling the Cole Family and Log Cabin Day volunteers at various venues time to gather at the Dougherty Mission House. The Museum Committee is charged with the planning during their May 17th meeting.
8.Mowing Contract
Rieser reported he has a proposal for $75 for each mow in the area of the buildings from True North Landscaping. Consensus was approval with adjustments to the beginning and end dates.
9.Adjournment
Moved by Brammer. Seconded by Dalluge. Meeting adjourned at 12:10 pm
Respectfully submitted,
Barb Hansen
April 12, 2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
March 7, 2023
OLD TOWNSHIP HALL
AGENDA
A.Call to Order Old Township Hall at 10:10 am
Present: Chris Rieser, Rev. Jim Brammer, Jim McWilliams, David Taylor and Barb Hansen.
Tom Dalluge arrived at 11:40 after the OMP Historical Society Executive Committee meeting.
B.Additions to the Agenda
None
C.Approval of the February 14, 2023 Minutes
Taylor moved approval of the February Minutes. McWilliams seconded. Motion passed.
D.Presentation of February Financials, Approval of invoices.
The balance was $69,462 with $21,936 in restricted funds.
Hansen moved the acceptance of the Financial Record and approval of the invoices. Rieser seconded the motion. Motion passed.
The Board discussed depositing existing funds in Certificates of Deposit for various lengths of time to take advantage of interest rates. This topic was introduced by Taylor.
Taylor moved and Hansen seconded that the Board authorize Rieser to transfer $20,000 into a yearlong CD and $10,000 into a 6 or 7 month CD at interest rates of 4% or above for the
yearlong CD and as close to 4% as possible CD from the General Fund at Independent Bank. Motion passed.
E.Old/Ongoing Business
1.DTE Grant
Rieser has communicated with Chris Hackbarth, the DTE Foundation local contact recently asking, if he has discretionary funds available for small projects. He included a list of possible small projects the Board would like funded.
2.Log Cabin Day
This will be the last Sunday in June with the OMP Historical Society and Peter Dougherty Society opening the log cabin, Old Mission Lighthouse, reconstructed Church and the Dougherty House. It is hoped the Friends of the Lighthouse will participate with volunteers.
Rieser reported JoAnn Cole has offered to cover the costs of John Bonney’s Band which goes toward musical scholarships. The Band will perform at the Dougherty Mission House. Dougherty volunteers may be able to borrow tents from the OMP Historical Society.
Taylor suggested the PDH be open from 11 am until 3 pm in conjunction with the Lighthouse hours.
Rieser reported JoAnn Cole is working with her family to choose a Cole Pavilion Dedication Date which may be Log Cabin Day or the 4th of July when her family usually is here.
Dalluge reported upon joining the group that Britt Eaton from the Friends of the Lighthouse group met with the OMP Historical Society Executive Board. That Historical Board is hoping to have a Civil War poet, a band that has participated in the past, Marty Klein’s Mackinaw boat and Ed and Cindi John Fish Treaty Company owners will take part at the Lighthouse.
3.Video Tour Discussion
Rieser has invited Jordan Anderson of Pancake Boy Productions to join the Board at our April 11, 2023 meeting at the Dougherty House. The Board intends to have an updated video and appropriate other clips of the Dougherty property created. There was discussion as to what would be desired in the videos and clips. The Board has budgeted approximately $2,000 for the work and finished products.
4.General Grant Information Sheet
Rieser sent a Dougherty Mission House information sheet and a list of potential small projects the PDS would like funded to the Community Foundation. This follows up on the Board’s previous meeting at the Community Foundation Offices.
F.New Business
1.Summer Intern
Dalluge will meet with the NMC Professor, Tom Gordon next week. Gordon suggested the internship be opened to more than History Department students.
There was further discussion about the method of internship payment. Rieser sent an email to Isaiah Wunsch, Twp Supervisor and other Township employees asking for the Township to hire the Intern with the PDS reimbursing the Township for the entire cost. Rieser and Dalluge will meet with the appropriate Township officials to discuss the need for the Intern and possible involvement by the Township to aid in the payment method.
2.Finance Committee Recommendations
The Finance Committee has discussed the consolidation of Board earmarked funds and Donor restricted funds. The Committee recommended the following to the Board:
1.Move the three Board Earmarked Maintenance funds totaling $6,688 to General Maintenance, then transfer $4,000 of that amount to the internship program fund.
2.Delete Donor Earmarked Furniture funds of $699 to General funds.
3.Delete Donor Earmarked Road signs as the project is complete with remaining earmarked funds being transferred to the general operating fund.
McWilliams moved and Rieser seconded the Board accept and approve the recommendations of the Finance Committee from their January 23, 2023
meeting. Motion passed.
G.Committee Reports
1.Finance Committee
See item #2 above.
2.Facilities
The Tuesday Crew is working on the design and construction of the display cart for book and other sales items that is intended to be rolled out onto the porch during tours.
They are putting together a work list including construction of new basement access doors.
3.Marketing/Communications – Barb
Barb followed up with the Historical Society of Michigan to ensure the Dougherty Mission House will be included in the Historic Michigan Travel Guide. The earlier entry was accounted for. She took more short videos of Haserot Bay and the Dougherty ice house highlighting past ice harvesting. She has posted some to Instagram and Facebook and will post more. She received orders for 450 rack cards from MDOT yesterday for the Detroit and Monroe Welcome Centers. Five hundred cards were sent to MDOT earlier.
Hansen brought in two photos she purchased from Marilyn Flattery’s living estate show of two birch bark framed photos of the Dougherty House including an early photo clearly showing porch screening and the other showing the Dougherty House raised for new foundation construction.
4.Museum
Rieser shared he has been in contact with the manager of the Leelanau Historical Society Museum after she and Judy Weaver spoke recently. The Museum has Maria Dougherty’s spinning wheel in storage. Peter Dougherty’s name and the address of Grand Traverse which was the original name of Old Mission are on the spinning wheel. The hope is that Historical Society will loan, possibly permanently loan Maria’s spinning wheel to the Dougherty Mission House.
JoAnn Cole’s Cole Pavilion Committee has concluded they would rather produce a brochure about the funding, purchase and restoration of the Dougherty House instead of installing story boards on the back wall. They want to feature the building instead. A plaque highlighting Bill Cole’s contributions and a redesigned kiosk will be installed.
Rev. Brammer moved and Taylor seconded the Board support the Cole Pavilion Committee Recommendations. Motion approved.
5.Technology
The Past Perfect entries are still in the works.
Additional internship discussion occurred at the end of the meeting. Discussion included developing guidelines for an intern to deal with rare difficult visitor situations. The interview process was also discussed with consensus that two available Board members join Dalluge during the interviews of potential interns.
H.Adjournment
McWilliams moved and Taylor seconded the meeting adjourn at 12:40 pm. Motion approved.
Meetings scheduled
Board Meeting 10 am Tuesday, April 11, 2023 at the Dougherty House
Museum Committee 10 am Monday, April 2, 2023 at the Dougherty House
Finance Committee April 24, 2023 at Jim McWilliam’s Office
Respectfully submitted,
Barbara Hansen
3/7/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
February 14, 2023
Peninsula Township Offices
- Call to Order at 10:25 am
Tom Dalluge and Barb Hansen attended via Zoom.
- Additions to the Agenda
- Approval of January 17, 2023 Minutes
Approval moved by McWilliams. Seconded by Taylor. Motion passed.
- Presentation of January Financials. Approval of the Financial Report and Invoices.
Approval of the Report and invoices as presented was moved by Hansen. Seconded by Dalluge.
Motion passed.
McWilliams reported the Auto Owners’ Commercial General Liability Policy cost is $339.
Hansen moved approval of payment of the Auto Owners’ Invoice. Taylor seconded.
Motion passed.
There was a discussion of possible financial methods of employing an NMC Intern for the 2023 tour season. McWilliams offered options of 1. NMC employ the Intern with the PDS writing a check to NMC to cover the costs. 2. NMC takes on the Intern as an Independent Contractor and the PDS reimburse NMC. 3. The PDS hire the Intern as an Independent Contractor. 4. The PDS hire the Intern as an employee. Dalluge will investigate the possibility of NMC employing the Intern with the Peter Dougherty Society refunding NMC for the expenses.
- Old/Ongoing Business
- DTE Grant
- Log Cabin Day
- New Business
- Podcast – Traverse City Historical Society
New Business continued.
- Video Tour Discussion
- General Grant Information Document Draft
Members were asked to make suggestions. The finished document will be sent to the Community Foundation in Traverse City.
- Committee Reports
- Finance Recommendations to the Board
- Facilities Display Cart
- Marketing/Communications
She has been posting on Instagram and Facebook aware that this is not our tour season. Entries will increase as we near the tour season. Hansen attended another T C Tourism Digital Workshop and continues to be in contact with Crooked Tree Arts Center.
- Museum Committee
There was discussion about the Cole Pavilion dedication. JoAnn Cole and family will be consulted as to the date and time.. Taylor suggested Allie Baxter from TV 7 & 4 be contacted for coverage.
- Technology
- Adjournment
Next Meetings
Museum Committee March 6 at JoAnn Cole’s at 10 am
Board Meeting March 7th at the Peninsula Township Hall at 10 am
Finance Committee April 24th at Jim McWilliams’ Office
Respectfully submitted,
Barbara Hansen
3/1/2023
PETER DOUGHERTY SOCIETY
BOARD MEETING
JANUARY 17, 2023
GRAND TRAVERSE REGIONAL COMMUNITY FOUNDATION OFFICES
Members present: Chris Rieser, Barb Hansen, Jim McWilliams, David Taylor (Hansen was present for only the first part of the Board Meeting, including Agenda Item Nos. A to C, below)
Member participating via Zoom: Tom Dalluge
Member not present or otherwise participating: Jim Brammer
Meeting called to order at 10:02 a.m.
- Additions to the Agenda
- Discussion with GTRCF Representatives
The different categories of funds maintained by GTRCF include: (a) donor advised funds (for which GTRCF recommends potential grants to donors); (b) competitive grant funds (for which GTRCF maintains review committees); (c) scholarship funds; and (d) designated endowment funds, with specific, designated grantees. PDS’s endowed fund falls into this last category. PDS’s endowed funds is available in perpetuity, and “can’t go anywhere but to PDS”. However, PDS does not have free access to that fund, nor can PDS borrow against it. PDS is also precluded from deferring its annual grant award from this endowed fund. Each year, PDS’s endowment check should go out in March, and should be in the range of about $1380, without significant variance (due to GTRCF’s trailing 12-quarter approach to calculating annual draws/awards from its designated endowment funds).
The principal donor to PDS’s endowed fund is the De Beer Foundation; the current balance in PDS’s endowed fund is $33,755, of which the De Beer Foundation has contributed about $27,800. Fifteen other donors have collectively contributed the remaining portion of the fund. PDS should receive notifications whenever donors make additional contributions to the fund. McWilliams noted that the Board should strive to recognize and thank all such donors.
Steve Wade explained that GTRCF wants to be a “grant partner” with PDS, rather than simply a “grant funder”. In that regard, Steve noted that, simply by virtue of currently being a designated endowment grantee, PDS is not precluded from seeking grant awards or funding from one of the other grant categories administered by GTRCF, as described above. Dalluge inquired about PDS possibly providing to GTRCF a list of about 8 to 10 grant making organizations. Steve Wade commented that GTRCF would be receptive to that, adding that “PDS can’t wear out its welcome”. As to any particular projects or “wish list” items for which PDS might be interested in seeking grants (such as the internship initiative), Steve recommended that PDS think in terms of a “vision”, and share those prospective grant award opportunities with GTRCF, together with a related timeline and “loose budget”. In closing, Steve said that he would be glad to serve as GTRCF’s point of contact to PDS.
- Marketing/Communications Report (Hansen)
The other item highlighted by Hansen was a prospective contract with the Crooked Tree Arts Center, to allow for PDS’s participation in the 2023 Paint Grant Traverse event, which has been moved to June. Taylor moved that Hansen be authorized, on behalf of PDS, to execute that contract with the Crooked Tree Arts Center, in an amount not to exceed $500. McWilliams seconded that motion, which then passed unanimously.
- Approval of December 13, 2022 Minutes
- Presentation of December Financials
Taylor moved to accept the December Financial Reports, seconded by Dalluge. Motion passed unanimously.
- Old/Ongoing Business
- Renewal of AASLH membership (tabled at December Board Meeting)
- Lagina Signage – Deed of Conservation Agreement (Update)
- New Business
- DTE Grant
- Committee Reports
- Finance – The Committee has scheduled a meeting for January 23, at McWilliams’ office. Tom Dalluge has agreed to join the committee, effective immediately.
- Facilities – Rieser has been working with Marty Klein on a list of “to do” projects for calendar year 2023 (attached). The Committee is also reviewing options for engaging a mowing service for this year.
- Marketing/Communications – Previously addressed in Item “C” above.
- Museum – The Committee has scheduled a meeting for January 30, at Joann Cole’s house
- Technology – Rieser reported that efforts with Donor Perfect are going well, as he continues to migrate over lists of donors from other sources/databases. Rieser further noted that he plans to stay with the PastPerfect product, as it meets PDS’s needs. Rieser is currently working to update the artifact inventory database, working from Susan Feiger’s appraisal, completed for insurance purposes.
- Adjourn
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY
BOARD MEETING
DECEMBER 13, 2022
Peninsula Township Offices
Members present: Chris Rieser, Rev. James Brammer, Jim McWilliams, David Taylor, Barb Hansen.
Tom Dalluge attended via Zoom.
Meeting called to Order at 10 am.
- Additions to the agenda:
- Approval of November 21, 2022 Minutes
- Presentation of November Financials
Hansen moved approval. Brammer seconded. Motion passed.
- Old/Ongoing Business:
Rieser reported the fourth and last Dougherty House directional sign has been installed.
Rieser will contact the appropriate Township Staff to inform them of the installation.
- New Business:
- Insurance coverage gap review
Mr. Chouinard will perform a gap analysis and recommendation which Taylor will take to the Finance Committee.
- Meeting – G T Regional Foundation
Community Foundation, 223 Lake Ave, Suite B, Traverse City, 49684.
- Annual Appeal Update
- Dougherty Tree Slice Display
- American Association for State and Local History Renewal
- Committee Reports
- Finance
McWilliams left at 11:30 for a Rotary Meeting.
- Docents
- Facilities
- 2023 to do list
- Pest control
- Marketing/Communications
- Ginger Schultz tour
- WOMP map inclusion
- Omena Historical Society
Taylor encouraged following up with the OHS for a joint get together in the New Year.
- Museum Committee met on 11/29/2022
- 2023 Seasonal Exhibits- Inns of Old Mission
Rieser is contacting the Neahtawanta owners.
- Road Scholar tours
- Spinning Wheel
- Dennos artifacts
The Board approved the recommendation.
- Technology
- Late additions:
- Dalluge introduces parking concerns as hoped for visitor numbers increase.
- Rev. Brammer introduced a book, Rethinking Michigan Indian History by Patrick Russell LeBeau. He recommended the Board look through the book and shared it with Taylor.
Next Board Meeting Tuesday, January 17, 2023 at the G T Community Foundation Office
223 Lake Ave, Suite B at 10 am
Finance Committee Meeting Monday, January 23 at Jim McWilliam’s office at 10 am
Museum Committee Monday, January 30 at JoAnn Cole’s home at 10 am
- Adjournment
Respectfully submitted,
Barbara Hansen
12/23/2022
Peter Dougherty Society
Museum Committee
November 29, 2022
Those present at JoAnn Cole’s home were JoAnn Cole, Chris Rieser and Barb Hansen. Tom Dalluge attended by Zoom. David Taylor was absent. Meeting was called to order at 10:10 am.
- Additions to the Agenda
Report on Meeting with Ginger Schultz, Old Mission Lighthouse Manager.
- Review of October 17, 2022 Meeting Minutes
- Old/Ongoing Business
- Center Road Sign
- Pavilion Signage Update
- New Business
- Internship
- Docent Handbook/Orientation
- 2023 Visiting Exhibit Inns of Old Mission Peninsula
- Ann Marie Grenadier Meeting on 10/20/2022.
- Ginger Schultz, Lighthouse Manager meeting
- Spinning wheel update
- Adjournment
The next meeting will be held on January 30th, 2023 at Jo Ann Cole’s home at 10am.
Respectfully submitted by,
Barb Hansen
12/9/2022
PETER DOUGHERTY SOCIETY BOARD MEETING
OCTOBER 10, 2022
Members present: Chris Rieser, Jim Brammer, Jim McWilliams, David Taylor Members not present or otherwise participating: Barb Hansen
Member Nominee present: Tom Dalluge
Called to order at 10:05 a.m.
A. Additions to the Agenda:
- - recent invoice received from Hidalgo Services, LLC (requested by McWilliams);
- - layout of the grounds of the Dougherty Mission property, with particular attention to
emergency response and safety considerations (requested by Brammer); - - increased use of technology, as a means of reducing demands on docents (requested by
Brammer).
- Rieser formally introduced Tom Dalluge, as a nominee for election as a Board member. Tom is well-known to the Board, and has over the years contributed to the Peter Dougherty
- Society in many significant ways. His interest and willingness to serve on the Board was welcomed with enthusiasm. Taylor moved that Tom be made a member of the Board, effective immediately. Brammer seconded that motion, which passed unanimously (including with Hansen’s proxy vote, provided to Rieser).
C. Approval of Minutes of Board Meeting of September 12, 2022
Approval moved by Taylor, seconded by McWilliams. Motion passed unanimously.
D. Presentation of September Financials
McWilliams previously provided the September 2022 Treasurer’s Report to Board members. Regarding the first addition-to-agenda item noted above, McWilliams mentioned that an
an additional invoice has been received from Hidalgo Services, LLC, in the amount of $2358.00. That sum is for additional carpentry work recently performed at the Mission House. Taylor made a motion that the Board authorize payment of this recently invoiced amount, seconded by Rieser. That motion passed unanimously. In addition, Brammer moved to accept the September 2022 Treasurer’s Report, seconded by Rieser. That motion also passed unanimously.
E. Old/On-going Business 1. Center Road Sign
Rieser advised the Board that a lease agreement had recently been sent to Mike Flynn, Marty Lagina’s representative, to allow for the installation of a road sign for southbound traffic on Center Road, north of Swaney Road. In anticipation of that proposed agreement soon being finalized and signed, Rieser said that he will review any payments which may be owing for the preparation of this final, fourth directional road sign. Taylor noted that, if the agreement is signed as proposed, the Peter Dougherty Society will also be obliged to send a check to Croft, LLC (the legal owner of the subject tract of land) in the amount of $10.00. To better and more systematically evaluate the benefit of the new road signs, Rieser suggested that it would be helpful to add a question to the sheets that visitors are asked to complete, along the lines of “How did you find us?”
2. End-of-Year Party
The end-of-year party is scheduled for November 2. Rieser sent out an email invitation to all volunteers, including many who were not actively involved during this tour season, but have helped in previous years. Thus far, thirty individuals have indicated that they plan to attend. Anita Klein has graciously agreed to handle the arrangements for sandwiches and refreshments. In addition to volunteers, Rieser intends to invite David Kelley and his wife (both of whom recently visited the Mission House), Marty
Lagina and his wife (as well as Mr. Lagina’s representative, Mike Flynn) and also Isaiah Wunsch and Becky Chown from the Township.
F. New Business
1. November Appeal Letter
Rieser passed out to Board members a preliminary draft of the November Appeal Letter. The planned format of the letter will be similar to that used last year, with a newsletter-type summary of this season and future plans included on the back of the letter. Rieser noted that he may also add some verbiage about the Crooked Tree Arts Center initiative to the back of the letter. Rieser asked that Board members send him any suggestions or other comments on the draft appeal letter by October 31. The goal Is to send the finalized appeal letter out by mid-November.
2. Presbyterian Church Grant Opportunity
Rieser shared with Board members an application form provided by the Presbyterian Church of Traverse City, for organizations interested in applying for grants from that church. The application deadline is October 17. Rieser indicated that he may decide to discuss this particular grant opportunity with the church, although the consensus perception of the Board is one of uncertainty, as to whether the church’s objectives in offering these grants are a good fit for the Dougherty Society’s current strategic planning.
The Board’s review of this grant opportunity prompted a discussion about exploring the possibility of funding an internship (perhaps with grant assistance), whereby a student at Northwestern Michigan College would serve as a docent, to allow the Mission House to be open for longer periods, several more days each week.
The consensus of the Board was that this internship opportunity should be explored with representatives of the college. Dalluge consented to making inquiries with the college on behalf of the Board.
3. Additional Agenda Items Sponsored by Brammer
Brammer queried as to whether the layout of the grounds of the Dougherty Mission property had recently been evaluated, with particular attention to emergency response and safety considerations, including fire prevention and control. The Board discussed the potential benefits of further coordination with Peninsula Township representatives concerning those matters. Also, Dalluge indicated that
he would add some guidance and other information to the docent orientation
and reference materials, to address those concerns.
Brammer also raised the possibility of making increased use of technological aids, as a means of reducing the demands on docents. Such an approach could offer the added benefit of ensuring that docents are sharing with visitors a common and consistent “story”. In particular, Brammer mentioned the possible use by docents of an audio track, to supplement their tour presentations, providing a narrative concerning each room or viewing
area of the Mission House property. Rieser noted that the Dougherty Society is in the process of enhancing its Technology Committee, and that it
might be productive for that committee to further consider these ideas.
G. Committee Reports 1. Docents
Dalluge has consented to taking the lead on preparing tour aids and other materials for use by docents, in preparation for and during the 2023 tour season. To that end, Dalluge plans to create three deliverables: (a) a detailed “history nut” version of reference materials; (b) a mid-range version; and (c) a “docent light” version, largely comprised of bullet points of emphasis for each room or tour area.
2. Facilities
Construction of the Bill Cole Pavilion is moving along quickly. Rieser reported that the committee’s goal is to complete installation of roofing shingles before the first snow. A separate group is currently working on story panels, to be installed in the interior of the pavilion, which will primarily tell the story of the restoration of the Mission House and outbuildings. That group expects to complete their work on those story panels as an “over the winter” project. Rieser anticipates that the pavilion will be dedicated sometime next spring.
3. Marketing/Communications
Hansen provided her marketing report to Board members by email, dated October 8. The Board took particular note of the report’s indication of increased Facebook viewship, as well as “hits” on our website tracked through Traverse City Tourism. The Board also acknowledged Hansen’s requested marketing budget for 2023, which is under consideration.
4. Museum
Regarding the Calvary Church Tour, scheduled for 10/13, Rieser noted that 44 people have paid or signed up. Docent staffing has been arranged to accommodate that tour group.
Rieser explained that the Museum Committee has discussed three possible options for future seasonal exhibits: (a) the Homan Family; (b) Wineries (including the Development of the OMP wine industry); and (c) the Inns of Old Mission. The Homan Family has deep roots in OMP, spanning five to six generations of farmers. Preparing an exhibit about that family would require additional research, with the assistance of family members. An exhibit on wineries might be offered in 2024, to coincide with the fiftieth anniversary of Chateau Grand Traverse, the first OMP winery. The Museum Committee will give further consideration to these options and follow-up with a recommendation to the Board.
The date for closing the Mission House has not yet been determined. Rieser will contact Connie Sargent, who serves as the point of contact for those volunteers who handle this task, to decide on a house closing date.
A local estate sale is being conducted later this month, at which a spinning wheel will be offered. Rieser noted that the Museum Committee believes that a spinning wheel would be a worthwhile addition to the textile room of the Mission House. The Board authorized the Museum Committee to bid on the purchase of the spinning wheel, up to an amount not to exceed $550.00.
5. Technology
Rieser requested that the Board table a discussion of Technology Committee activities, due to time constraints.
H. Adjournment
McWilliams moved for adjournment of the Board meeting, seconded by Dalluge. The meeting was adjourned at 12:15 a.m. The next Board meeting is scheduled for November 14, 2022, at 10:00 a.m., at the Peninsula Township Office Conference Room. The Museum Committee is scheduled to meet on October 17, and the Finance Committee is scheduled to meet on October 20.
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY
BOARD MEETING
September 12, 2022
PENINSULA TOWNSHIP HALL
Meeting called to order at 10:05 am
Members present: Chris Reiser, President, Jim McWilliams, David Taylor and Barb Hansen. Absent member: Rev. Brammer
A.Additions to the Agenda
Request by Hansen to allow the Traverse City Newcomers’ Book Club to meet at the Dougherty House at 1 pm on November 1, 2022.
B.Approval of August 8, 2022 Minutes
Taylor moved approval. McWilliams seconded. Motion passed.
C.Presentation of August Financials
The August balance was $70,148 with restricted funds totaling $17,737.
Hansen moved approval. Reiser seconded. Motion passed.
D.Old/Ongoing Business
1.Center Road South Bound Directional Sign
Sign placement is being revisited. Options for the 4th directional sign were discussed.
2.Past Perfect/Donor Perfect Meeting
The new Technology Committee consisting of Reiser, Anita Klein and Ann Swaney will meet to discuss the Committee’s charge. They will meet with an NMC employee to discuss Past Perfect and Donor Perfect technology.
3.Follow Up to Omena Trip
The Board wishes to continue a relationship with the Omena Historical Society. Hansen will continue to communicate with Buehler, their Secretary to determine a venue and date for the Boards to meet together.
The Grove Hill Presbyterian Church and OHS Museum went very well.
4.Questers
The Questers are unable to take on any projects at this point.
5.End of the Year Party
November 2nd was chosen for the end of the year thank you get together. Reiser will ask Anita Klein if she will once again organize this. The Board wishes to thank all our volunteers for their work this year.
E.New Business
1.November Appeal Letter
Reiser is working on this. The Board discussed points to be covered.
2.Discussion on Pavilion story board
JoAnn Cole is facilitating the design by talking with family and volunteers as to what they would like to see on the story boards for the Pavilion.
3.Traverse City Newcomers’ Afternoon Book Club Request
Hansen requested approval for the group to meet at the Dougherty House on Tuesday, November 1, 2022 at 1 pm. The House is seen as an appropriate venue for discussing The Loon Feather by Iola Fuller. The Board approved this as another community outreach opportunity.
F.Committee Reports
1.Docents/Docent Orientation and Notecards
Work continues with spring 2023 set as a goal date.
2.Facilities
a.Pavilion progress, building permit extension
The roof boards have been installed. Roofing membrane will be installed before winter weather sets in. Completion is planned for spring 2022.
b.American Chestnut Trees
Evidence of possible American Chestnut Trees has been found. Marty Klein and Reiser will send in samples to the American Chestnut Tree Foundation for certification.
3.Marketing/ Communications
Crooked Tree Arts Center has indicated they would like to include the Dougherty House as a venue in 2023. Hansen will develop a marketing/communication budget for 2023.
4.Museum
a.Recap – Crooked Tree Art Center Paint Grand Traverse Event
The Board deemed the Event an effective marketing tool. The site was a success with the 10 artists who visited Dougherty House.
b.Historical Society of Michigan Membership
This has been renewed.
5.Finance Committee
Members chose October 10, 2023 as the date for their next meeting.
G.Adjournment
McWilliams moved adjournment. Reiser seconded. Motion passed.
Meeting adjourned at 11:58 am.
PETER DOUGHERTY SOCIETY
BOARD MEETING
JULY 11, 2022
Members present: Chris Rieser, Jim McWilliams, and David Taylor
Members absent: Jim Brammer, Barb Hansen
Called to order at 10:05 a.m.
A.Additions to the Agenda
None.
B.Approval of June 13, 2022 Minutes
Approval moved by Rieser, seconded by Taylor. Motion passed unanimously.
C.Presentation of June Financials
McWilliams noted that he had nothing further to report, beyond the June Treasurer’s Report provided by email to Board members on July 8. Taylor moved that the June Financials be accepted as reported, seconded by McWilliams. Motion passed unanimously.
D.Old/Ongoing Business
Rieser explained that in the course of performing the work summarized in the minutes of the Board’s June meeting, Hidalgo Services, LLC had encountered some unexpected areas of wood rot, caused by water damage. In particular, as a Hidalgo carpenter pulled up the underlayment in the backporch area off the dining room, it was determined that water had seeped in, over a period of several years (including into the rafters). Although the required repairs are not within the scope of the previously approved work project, Hidalgo is proceeding with completing those repairs – including installing new shingles, together with flashing to keep water out, going forward. Although Hidalgo has not sent an invoice addressing the costs of these additional repairs, or otherwise indicated what those costs may be, Rieser mentioned that the necessary repairs could cost several thousand dollars. The Board decided that, unless Henry Hidalgo indicates that he needs payment to cover those costs in the interim, it would table the issue of the added Hidalgo project costs until the August Board meeting, at which time Rieser hopes to have additional information from Henry Hidalgo concerning those costs.
E.New Business
None.
F.Committee Reports
1.Docents - Sign Up Genius use and filling slots
Rieser noted that he has recently reached out to potential docents, to address possible problems with signing up through the Sign Up Genius platform. The consensus of Board members is that any such potential problems should not be much of an impediment to those individuals truly motivated to work as either docents or greeters – who can simply contact Board members or others involved with the Dougherty House to make their interest and availability known.
As a related matter, Taylor expressed concern that the Dougherty House was not open for tours this past Saturday, July 9, owing to a lack of volunteers willing to serve as either docents or greeters. Also, only one volunteer was available on Friday, July 8 (compelled, by necessity, to simultaneously handle both the greeter and docent duties). Moreover, no volunteers have, to date, agreed to work as docents or greeters this coming Friday or Saturday. These recent circumstances and trends highlight the need for the Board to make docent recruitment and active engagement a priority.
2.Facilities – Pavilion progress, mouse removal, barn foundation, repairs to equipment
Rieser noted that, on the pavilion project, all of the foundation and base (including gravel) have been emplaced or installed. Also, roofing materials have been delivered, including sheeting. Rieser commented that the goal remains to complete the pavilion sometime this summer.
Regarding the previously identified mice infestation problem, the pest control company has put out some traps. There have been no recent indications that mice are still present.
Rieser reported that the Tuesday work group has removed about 20 small saplings from the areas in and around the cement and stone foundation of the barn. The group plans to continue working towards making that area more of an additional site, featuring a better view of the foundation, together with signage and fencing.
Recent equipment repairs of note include work on the DR trimmer and adding a belt to the tractor. Rieser explained that, in the event that repairs of heavier equipment are required to be performed off-site, the Dougherty Society has a trailer, and ready access to pick-up trucks.
McWilliams inquired as to possible efforts to create a more park-like setting (complete with one or more picnic tables) within the closer-in, interior wooded area, between the driveways behind the main house and out-buildings. It was agreed that further consideration should be given to that idea, as a possible project for the Tuesday work group.
3.Marketing/Communications
The Board noted that, in light of her planned absence, Hansen thoughtfully provided the other Board members with a marketing report, by email on Friday, July 8. Highlights of that report include:
a.The exposure that the Dougherty House received, by means of on-site interviews, during both morning and evening news broadcasts (7&4 UpNorth Live) on June 21;
b.Things are on-track for the Dougherty House’s participation in the Paint Grand Traverse event, organized by the Crooked Tree Arts Center. Hansen has delivered requested rack cards to the event sponsor and, with the assistance of Jessica Schippers, a ¼- page Dougherty House ad has been added to the event program. The Dougherty House has been confirmed as an event venue for August 17th, from 9:00 to 12:00 a.m.
4.Museum
a.Dennos Lithics – out for evaluation
Rieser explained that the lithics items offered by the Dennos Museum have been received and are now the property of the Dougherty Society. Those items have been sent on to Kerri Finlayson, an archeology professor at North Central Michigan College (in Petoskey) for evaluation over the summer. Rieser specifically requested assistance in determining the origins of those items, and whether those items are from this area.
b.Visitor stats
Rieser is continuing to monitor visitor use of and responses to the new sign-in sheets in the foyer. Some visitors have been filling in both sheets, to include providing email addresses (useful for expanding prospective donor lists).
c.Storyboards for Pavilion
Rieser shared with those Board members in attendance the attached draft storyboards, prepared by Karen Rieser, for possible use as part of the pavilion exhibit. Board members are requested to review those drafts and come to the August Board meeting prepared to discuss them.
d.Rushmore Family Research
Rieser commented that he would like for the Dougherty Society to seek more stories and other information on the Rushmore era, incorporating more aspects of that family into exhibits and artifacts on display at the Mission House. To that end, Rieser explained that, through his wife, Karen, a local Rushmore family contact had recent been located – Marianne Grenadier(sp). Mrs. Grenadier is the granddaughter of Maurice Rushmore, and considers herself to be the “family historian”. Rieser plans to follow-up with her, in an effort to learn more about the Rushmore family, to include obtaining her assistance in identifying people in various photographs. Taylor suggested that Jerry Ostlund, a long-time Old Mission resident who grew up next door to the Mission House, might also be a good resource regarding information on the Rushmore family.
e.Past Perfect Meeting
Ann Swaney, an experienced archivist who has volunteered to assist with the Past Perfect database, will be setting up a meeting with a person at Northwestern Michigan College, who is familiar with that database. That meeting is expected to occur within the next couple of weeks. Rieser and Anita Klein also plan to attend.
5.Strategic Planning Meeting
The next strategic planning meeting is scheduled for Monday, August 15th, 10:00 a.m., at the Peninsula Township office (subject to any possible conflict with the Omena Historical Society visit, which is regarded as a priority).
6.Additional Items Discussed
a.Visit by Omena Historical Society Representatives
Based on the email updates recently provided by Hansen, it was decided that Rieser will contact the Omena Historical Society point of contact, extending an invitation for their Board to visit the Dougherty House any day between August 1st to 5th. The tentative plan is to meet the Omena delegation at the Dougherty House at 10:00 a.m., for a tour, to be followed by an on-site box lunch.
b.Questers’ Offer of Assistance
At the Museum Committee’s meeting on Wednesday, July 13, Rieser will review options and ideas for specific ways in which the Questers might fund or otherwise assist with restoration or improvement projects at the Mission House. Rieser will then follow-up with the Questers, offering specific proposals for their assistance.
c.Updated Bank Signature Cards
Rieser will contact Independent Bank, for the purpose of updating the Society’s signature cards on file there. Specific revisions will include removing Connie Sargent and Rob Manigold, and adding Taylor.
Taylor moved to adjourn the Board meeting, seconded by McWilliams. Motion passed unanimously. The meeting was adjourned at 12:00 p.m.
Respectfully submitted,
David Taylor
PETER DOUGHERTY SOCIETY BOARD MEETING
April 11, 2022
PENINSULA TOWNSHIP OFFICES
Members present at 10:05 am: Chris Rieser, David Taylor, Barb Hansen— Rev. Bramer arrived at 11:15 am due to inability to connect with Zoom.
Member absent: Jim McWilliams
AGENDA
A. Additions to the agenda. None.
B. Approval of March 14, 2022 Minutes
Minutes approval was moved by Taylor and seconded by Rieser. Motion approved.
C. Approval of March Financials. There was $72,273 with $22,115 in restricted funds on hand. Approval of the Report was moved by Rieser and seconded by Taylor. Motion approved.
D. Old Business
1. Road Signs
The Swaney and Old Mission Road signs have been delivered. Klein, Rieser and Dennis Hansen unloaded the signs into the carriage shed. The County Road Commission Representative adjusted and approved the siting for the signs. Image360 will be installing the signs in the next few weeks. Sign Dedication was discussed. We hope to include Donors Kerr and the Hansens along with the Tribal Interpreter who assisted with the signs, Sierra Clark from the Record Eagle and Jane Boursaw from the Old Mission Gazette at a Dedication at a later date closer to the arrival of Summer residents. Sign placement on Center Road is a project in process. MDOT has no program to cover the Dougherty House signs on Center Rd.
E. New Business
1. Cleanup date
The Museum Committee suggested Wednesday, May 11th at 10 am. This date works around Mother’s Day and the Old Mission Women’s Club garage sale. The Board approved the date. Rieser will talk to Anita Klein and Connie Sargent about the day. It is one day before the St. .Joseph’s Women’s Tour of the Dougherty House.
2. OMPHS 30th Anniversary Event
The OMPHS has asked the Dougherty Society to host a 30th Anniversary of the OMPHS on Saturday, September 10, 2022 at the Dougherty Property. Taylor moved and Hansen seconded the Dougherty Society Board agrees to host the OMPHS 30th Anniversary Celebration as requested with details to be agreed upon at a later date. Motion approved.
Discussion of the Dougherty House’s 180th Anniversary this year ensued. The Board will ask for input from the Museum Committee which will meet before the May Board Meeting. The date for Log Cabin Days is Sunday, June 26, 2022.
F. Committee Reports
1. Finance Committee
The meeting on April 4, 2022 continued work on the SWOT analysis. It will be discussed at the May 16, 2022 meeting.
2. Garden Committee
Connie Sargent continues work on this. Sweet grass will be added to the plantings this spring.
3. Docent Committee
Recruiting is being pursued. Museum Committee members have been polling last year’s docents and greeters pertaining to experiences, desired changes and 2022 availability. The numbers will be presented to the Board at the next meeting. The goal is to have a greeter and docent for each shift. It is hoped the St .Joseph’s Church Women’s Tour will provide interested volunteers. Tom Dalluge recently spoke to the Presbyterian Church’s Lenten Study Group. Dalluge and Rieser plan on contacting the Minister about touring the House with an eye on further involvement by Church Members. Taylor suggested Nancy Schulte as a Dougherty Docent and active Church Member be included in making contact. Scripting for each room is being worked on by Dalluge. The goal is to simplify information for Docents for each area to highlight certain information. Rieser will contact the Copy Shop about a design for the 2022 Guest Book. A separate clipboard with a visitor email signup sheet will be developed for this Season.
4. Facilities Committee
Marty Klein reports the group is ready to start projects. Uncovering the air conditioner, some painting, changing the open sign to reflect $5 admission and construction of the Bill Cole Pavilion are some of the upcoming projects. Taylor suggested a barrier around the Pavilion construction be added as a safety protocol.
This Committee will build a sales cart for books, post cards and other items in communication with the Museum Committee. Master Electrician, Cory Holman will be contacted about installing the carriage shed Lighting System.
5. Marketing/Communications
Hansen updated the Traverse City Tourism online information recently. She will add the 180th Anniversary designation. 5,000 Rack cards are being reprinted by Image360 at their expense. The QR code was not present on the first printing. More information will go out as the opening date approaches.
6. Museum Committee
a.Dennos Lithics
The Dennos Museum Board will vote to donate the historic pieces to the Dougherty House in May. Taylor offered to look over the dispersion documents on behalf of the Dougherty Society.
b. Lighting
1. Carriage House
This is the first priority.
2. Upstairs Hall
This will be accomplished as time and work load allow.
c. Leffingwell Exhibit
The Museum Committee is meeting April 13th to begin work on the Dalluge curated
Display on 3 distinguished Leffingwell early residents. Items from the outhouse
Excavation will be relocated to gain space for display items.
d. Changes
1. Dining room
The plan is to set the table as if diners were about to enter the room. A chandelier is yet to be installed over the table. The Committee hopes to remove the small table by the wall cut out.
2. Kitchen
The plan entails presenting the kitchen as a working kitchen, not one of a dish display area.
A discussion pertaining to presenting the House and its displays in relation to specific eras of Dougherty House History ensued.
e. Summer Season Schedule
Possible days and hours of operation were discussed. The general consensus
was to be closed on Sundays. Tour days of Thursdays, Fridays and Saturdays
was discussed. Twenty four positions of a combined greeter and docent for a
day would be needed for every 4 weeks. The Board tabled a final decision until
a Museum Committee Report on available greeters and docents is available. It
is anticipated to have that information available at the next Dougherty Society
Board Meeting.
The Board recommends the hours of 1 pm to 4:30 pm for now.
G. Adjournment
The Board adjourned at 12:13 pm. The next Meeting will be on May 9, 2022 at the Peninsula Township Offices.
Respectfully submitted,
Barbara Hansen
PETER DOUGHERTY SOCIETY
BOARD MEETING
March 14, 2022
Peninsula Township Office and Zoom
Agenda
Members Present: Chris Rieser and David Taylor at the Township Office. Rev. Jim Brammer and Barb Hansen on Zoom. Absent: Jim McWilliams.
A. Additions to the Agenda
New Business: Appointment of the Vice President.
Discussion of historical information collection management.
B. Approval of February 14, 2022 Minutes
Taylor moved and Brammer seconded approval of February Minutes with the correction of the date being made. Motion passes unanimously
C. Approval of February Financials
Taylor moved and Hansen seconded approval of the February Financials listing a balance of $76,538 with $20,200 earmarked funds.Motion passes unanimously
D. Old Business:
1. Road Signs - GTRC Approval, MDOT progress
Rieser reports Rieser and Dennis Hansen will join a GTRC representative to site the signs on Old Mission and Swaney Roads as weather permits. The signs and posts have been ordered, Image360 will do the installation. Rieser and Taylor have been pursuing sign installation on Center Road with MDOT. MDOT has no category for the signs the PDS wishes to install. They suggested placing the signs on private land outside the 50’ Right of Way. Rieser has been talking with Jim Hall who leads the Historical Society Tree Planting program to gather information. One prospective location on Center Road South of Old Mission Road is on land owned by the Towner Family Partnership. The other prospective property at the NW corner of Swaney and Center Roads is owned by the Croft LLC. Rieser has communicated with the appropriate people dealing with the Croft LLC property. These locations are being pursued. Taylor suggested the possibility of approaching Dean and Laura Johnson about possibly siting a sign on the Johnson Family property, if need be.
2. Appointment of Vice President
A new Vice President is needed as a result of Connie Sargent’s resignation from the Board.
Hansen moved and Rieser seconded David Taylor be appointed as Vice President. Motion passes unanimously.
3. Discussion of Historical Information Collection Efforts
Bill Cole’s extensive papers are on file in the Dougherty House Office. Some materials are collected by Chris Rieser including Dougherty Diaries. He also keeps the Board Minutes and Financial Reports in a binder. Hansen has the minutes since she became Secretary. Minutes can also be found on the PDH website. A collection of documents and books that can be loaned out has been started. Contacting the Historical Register representative in Petoskey was suggested to pursue possible involvement by a Historical Preservationist to compile a comprehensive history of the Dougherty House in all its eras. Contacting the Historical Preservation Program at Eastern Michigan University may be another option to bring together all the components of the rich Dougherty House history.
E. New Business:
1. Garage - Sale May after Peninsula Women’s Club Sale
Anita Klein has talked with the Peninsula Women’s Club and Questers about a potential garage sale to clean out PDS items in Big John’s and items curated from basement storage in the PDH. After discussion of the upcoming commitments needed to open the House for the season and curating of the Museum displays, the Board decided to postpone a garage sale until there is more time to prepare. The pavilion is also set to be constructed beginning when weather permits.
F. Committee Reports
1. Finance Committee
They met on 2/28/2022 and will meet in April. McWilliams is preparing written procedures for the handling of money from admission and book sales for docents for the 2022 Season.
2. Garden Committee
Connie Sargent has agreed to lead this Committee. Plans for the gardens are underway with plants being started under grow lights. A discussion about chestnut trees ensued. Tom Dalluge and Marty Klein are involved with growing chestnut trees. More information will be sought through them. The PDS will do what it can to protect the two neighboring historic chestnut trees.
3. Docents – Planning for the opening of the Season
Rieser is contacting potential Docent Coordinators. The Women’s Guild from St. Joseph’s will meet at the Dougherty House on May 12, 2022. It is hoped some will volunteer with the PDS as a result. It was noted some of the attendees have no knowledge of the PDH.
4. Facilities- Pavilion Building Permit granted a County Permit.
Marty Klein and his crew are working on the final details for construction. The permit to be displayed should be available this week. The County will inspect the project as it progresses. Initial compilation of information for sign boards for the back wall has begun with Image 360 being contacted about the process. Plans are to have the Pavilion completed for use this summer. The consensus of present Board Members was the ongoing Pavilion construction and operation when completed will be under an umbrella of the Facility and the Museum Committees. JoAnn Cole will be consulted in the Dedication planning. The Board intends to follow her wishes.
5. Marketing
Hansen reported the Rack Cards are ready for pickup. She will do this when back in town.
MDOT has ordered 500 for the Dundee Welcome Center. She will contact a local publication that covers area news and activities about the PDH. Once the new display is finalized she’ll put together press releases to go out at the appropriate time. Hansen spoke at length with the former Stewart Zacks Owner, Lynn Starkey covering effective and non-effective advertising. Starkey suggested power point presentations to local groups siting widespread local lack of knowledge about the Dougherty House.
6. Museum Committee
The Committee is meeting tomorrow. They will discuss:
1. Dennos items- potential acquisition of items offered to the Dougherty House
2. Lighting update
3. Leffingwell Exhibit Update
G. Adjournment
Taylor moved and Brammer seconded adjournment at 12:35 pm. Passes unanimously.
Respectfully submitted by,
Barbara Hansen
March 14, 2022
PETER DOUGHERTY SOCIETY
BOARD MEETING
FEBRUARY 14, 2022
AGENDA
Members present: Chris Rieser, James Brammer, Jim McWilliams, David Taylor, Barb Hansen
Meeting called to Order: 10:08 am Peninsula Township Hall
A.Additions to the Agenda
None
B.Approval of January 10, 2022 Minutes
Hansen thanked Taylor for recording the December and January Minutes. Hansen moved and Brammer seconded the Approval of the January Minutes as Amended to reflect the absence of Brammer, McWilliams and Hansen at the January Meeting. Motion passed unanimously.
C.Approval of January Financials
McWilliams reported more Annual Appeal checks continue to come in. He is initiating the use of QuickBooks.
The Dougherty Society Balance as of the end of January is $77,017 including $20,420 In earmarked funds. Hansen moved and Taylor seconded to approve the Report. Motion passed unanimously.
D.Old Business
1.Road Signs Update
Rieser reported he has worked with the County to move ahead on the directional signs on Old Mission and Swaney Roads. He will meet a County Road Commission Representative to mark sign placements for final go ahead.
Rieser and Taylor will work on the MDOT approval for the Center Road signs. MDOT requires Pure Michigan involvement. The Museum doesn’t meet those requirements plus has a yearly rental fee.
Taylor moved and Brammer seconded to proceed with the Old Mission and Swaney Roads sign project. Motion passed unanimously.
2.Connie Sargent Resignation
The Board received Connie Sargent’s resignation from the Board. We look forward to her continued dedication to the Dougherty House, its Mission and the gardens. Her extensive work is greatly appreciated.
3.Barn Project
Discussion deferred until the Board’s strategic planning meetings.
E.New Business
1.Annual Appeal Update
Checks continue to come in.
2.DonorPerfect Software
The Board has an opportunity to purchase a low cost subscription to a program that would enable more efficient and Board accessible access to our donor data base. The Basic management systems can be enhanced, if needed.
Hansen moved and Brammer seconded the Board purchase the DonorPerfect basic online subscription with the option to expand as needed. Motion passed unanimously.
3.Garage Sale in May
Rieser reported Marty and Anita Klein have volunteered to spear head including Dougherty Society items in the May garage sale put on by the Old Mission Women’s Club. Appropriate items stored in the PDH basement and Big John’s will be put in the sale. Taylor and Hansen indicated they could help as needed. Amendments to meeting notes: We will not be doing a sale in conjunction with the Old Mission Women's Club, ours will be on a weekend following their sale. The Women's Club has offered to let us take any good leftover items from their sale to be included in ours. The meeting on Thursday at Big John's is for us to decide if we really have enough sailable items to even have a sale.
F.Committee Reports
1.Finance Committee
McWilliams reported the Grand Traverse Band donates to local units of Government. Rieser commented on their past contributions to the Dougherty House project. The Board needs to address needs, wishes and fund raising goals and techniques. The discussion was deferred to upcoming strategic planning meetings.
2.Garden –Planning for the 2022 season
No report.
3.Docent Committee- Handbook Update
Connie Sargent continues to update the handbook. The Board discussed the need for operational information including formal methods of handling money to be included.
4.Facilities- Batteries, Simplisafe
Rieser reported batteries in the backup emergency lighting system have been replaced. The several days power outage wore the batteries down. The Simplisafe system has been updated including a new coded front door lock. Docents will be informed on how to operate this. This system will turn off the alarm when the door is unlocked.
5.Marketing/Communications – Rack card update/ Traverse City Tourism update
Hansen reported on the pending update to the PDS posting in the Traverse City Tourism Spring/Summer Visitor Guide. We have an unusual agreement that our postings appear with a photo only in the Spring/Summer guides due to our operational season. They also post the PDH online and distribute our rack cards. No money is due this year. Hansen presented the Image360 rack card reprint quote. Changes were offered. McWilliams suggested adding a QR Code. Hansen will ask Schippers to provide that. It was noted the MDOT Dundee Welcome Center has requested 600 rack cards for 2022.
Taylor moved and McWilliams seconded the admission fee be increased to $5 for over 12 years of age and remain free for children under 12. Motion passed unanimously. 5,000 rack cards should provide enough for 2 years at the price of $0.1154 per card. Rieser moved and Taylor seconded the Board order 5,000 rack cards at the price of $577.23 from Image360. Motion passed unanimously.
6.Museum – Next meeting on 3/15/22
Tom Dalluge is working on the Leffingwell Resort exhibit for this Season. An Advance Electric representative toured the House in conjunction with the museum quality lighting schematic. A quote will be coming. The carriage house will be the first for lighting. $3,000 earmarked funds are available. This is seen as a multiyear project. Rieser presented requests from 2 sources for private group tours. One would be the St. Joe’s Women’s Group in May. Another is in the Fall. The Board’s consensus was to accept these with details to be worked out.
G.Tax Letter signing by Board Members
McWilliams brought tax letters going out to Appeal donors. Board members could write notes to specific donors they know.
H.Adjourn
Taylor moved and Rieser seconded to adjourn at 12:35 pm.
Next meetings: Strategic Planning February 28, 2022 at 10 am.
Board Meeting March 14, 2022 at 10 am.
Strategic Planning April 4, 2022 at 10 am.
All meetings to be held in the Peninsula Township Hall.
Respectfully submitted by Barb Hansen
February 15, 2022
PETER DOUGHERTY SOCIETY
BOARD MEETING
NOVEMBER 8, 2021
Members present: At the Dougherty House: Chris Rieser, Connie Sargent, David Taylor
On Zoom: Jim Brammer, Jim McWilliams, Barb Hansen
Called to order at 10:05 am.
A. Additions to the Agenda: None
Brendan Keenan stopped by to remove the items he loaned to the PDH this Season. Thanks go to
Brendan for sharing his blacksmith items with our visitors and volunteers.
B. Approval of October 10, 2021 Minutes
Approval moved by Taylor Seconded by Sargent Motion passed unanimously.
C. Approval of October Financials
McWilliams reports a balance of $68,018 with $19,670 of that in restricted funds.
Approval moved by Hansen Seconded by Taylor Motion passed unanimously.
D. Old Business
1. Wrap up Of Docent Recognition Luncheon
The event was a successful thank you to all the volunteers who were in attendance. Connie
Sargent’s contributions to the Board were recognized. Thanks go to Anita and Marty Klein
and Karen and Chris Rieser for all they did to make this a great event. The Board looks
forward to making this an annual event.
2. Road Signs Update
The Township issued Permit requests that need to go to Grand Traverse County and MDOT
have not been sent in by Old Mission Peninsula Township. Rieser will attempt to expedite
the process.
3. Tree Project Progress
Most of the work is done. Community members have requested the useable wood saving
the PDS the cost of removal. The Boursaws and Schultzes will utilize the wood. Brendon
Keenan will transform wood into a historic base for a blacksmith anvil.
4. Pavilion Progress
The Township has approved the Permit. Rieser will work with the Township on submitting
the paperwork for the required Grand Traverse County Permit.
5. Annual Fundraiser Letter/Mailing
The Board reviewed the proposed appeal letter including a narrative of the 2021 projects
and future projects. The stationary has been purchased. Taylor will take the information to
the Copy Shop for printing. McWilliams and Taylor will complete the process.
E. New Business
1. Lawn mowing price increase
Rieser will contact 2 Township businesses for quotes in addition to the one submitted.
2. Connie Sargent’s Board Status
As noted in the minutes of the Peter Dougherty Society’s September Board meeting, Connie
Sargent submitted her resignation from the Board, effective the end of October, after three
and one-half years of dedicated, extensive service. Connie indicated during the Board
meeting she would like to temporarily be reinstated as a Board member, for an indefinite
term on a month-to-month basis. She would assist with some of the Board’s on-going
initiatives such as the PDS contribution to the Peninsula Township Newsletter.
Taylor moved the Board reinstate Connie as a member of the Board on that basis, as offered
and proposed by Connie. Hansen seconded the motion. Motion passed unanimously.
Her reinstatement began immediately. She agreed that she would give at least 15 days
written notice to the Board President of her intent to resign as a Board member.
3. Joe Beyer Conversation
Joe Beyer, a resident with Sundance Film festival experience along with other film
productions contacted Sargent and Rieser about possible Dougherty House and Society
involvement with a Film Festival he is hoping to organize. It would feature short films about
the environment, Native Americans and relevant topics to our Region.
The Board’s interaction would be partially defined by the Township’s requirements and PDS
Board goals. Discussion will continue as more information becomes available.
F. Committee Reports
Due to time constraints these Reports will be continued to the December Board Meeting.
G. Adjournment
Taylor moved to adjourn, Sargent seconded. The motion passed unanimously.
Meeting adjourned at 11:48 am/
Respectfully submitted on 11/08/2021
Barbara Hansen
PETER DOUGHERTY SOCIETY
BOARD MEETING
SEPTEMBER 13, 2021
The Dougherty House
Members present: Jim Brammer by Zoom. Jim McWilliams, Chris Rieser, Connie Sargent,
David Taylor, Barb Hansen.
Special Guest: Frank Kidd
Mr. Kidd, a semi-retired photographer and PDH neighbor presented and donated a beautiful Winter Scene photograph of the Dougherty House he created to the PDS. We were honored to view some of his incredible Old Mission Peninsula Caretakers Photographic Project photographs he has created to document present day Old Mission Caretakers for History.
Special Announcement- Connie Sargent’s Resignation
Connie submitted her resignation from the Board the end of October after 3 ½ years of dedicated, extensive service to the Peter Dougherty Society and property. She will remain active as a docent. Her dedication is greatly appreciated. We are glad she will still be involved with the Dougherty House.
A.Additions to the Agenda
Trail signs conditions, garlic mustard treatment, diamond dust on trails
B.Approval of August 16, 2021 Minutes
Approval moved by Sargent. Seconded by Taylor. Passes unanimously.
C.Approval of August Financials
Total cash on hand $68,135. Earmarked funds $19,920.
McWilliams distributed copies of the Audit completed by Dennis, Gartland & Niergarth. The Board will review the Report for discussion at the next meeting. Taylor noted the PDS income in 2019 was made up of 8% fixed income and 92% contingency income. 2020 income was 5% fixed income and 95% contingency funds. The Board will address strategic financial planning in the future. 2021 has been a year of negotiating Museum operation during COVID19.
Approval moved by Taylor. Seconded by Sargent. Passes unanimously.
D.Old Business
1.OMPHS Harvesting History Day Event Review
Sargent organized the Dougherty House participation. Rieser and Hansen were on the event planning committee. Many thanks to all those who provided displays, cookies, tour information and music. AL Bonney and friends provided music on the Porch. Staff Carrier, Linda Woods provided information about Indigenous handicrafts and her Staff. Karen Rieser provided information about OMP Schools. Jessica Schippers contributed information on apples.
Many docents manned posts throughout the property. It was suggested the time schedule be visited. Guests should sign the guest book. A count of visitors should be attempted.
2.Road Signs Update
Rieser is working with the Twp. Permit person on the paperwork to be submitted to Grand Traverse County and MDOT for sign installation. The Twp Board granted a size waiver.
3.Tree Project Discussion
Three quotes were obtained by Rieser as requested by Manigold , Twp Supervisor.
PDS Minutes 9/13/2021 (continued)
Quotes submitted were from Brothers, Leonardo and Parshall. Consensus was Parshall’s scope and price best fit the PDS goals. Rieser will communicate this to Manigold for Twp consideration for payment.
Hansen moved the Board recommend Parshall as the winning bid. Sargent seconded.
Motion passes unanimously.
E.New Business
1.Docent Committee Report
Sargent is compiling more Docent Handbooks. A security component will be addressed. She suggests closing on Holiday weekend Sundays. 2022 Tour schedules will be reviewed after the New Year. A Fall Docent Celebration is being pursued.
2.Garden Committee Report
Sargent reported potatoes have been pulled. Corn stalks need support.
3.Facilities Report
Rieser reports the dehumidifier was replaced by Klein. Dean Johnson brush hogged the former farm field behind the Ice House. The hot water heater is being repaired. An electronic lock will be installed on the front door. Garlic mustard will be addressed.
4.Marketing/ Communications Report
Hansen has updated the TC Tourism, Express and Ticker calendars. Rack cards will be addressed after the New Year.
5.Museum Committee Report
Rieser reports members are surveying each area to report what may not be appropriate to the time frame and House. Signage will be surveyed. A list of prospective special exhibits is being compiled. Printed materials from the Brinkman exhibit will remain with the PDS.
Winter meetings will be held at the Township Hall or by Zoom.
Meeting adjourned 1 pm.
Respectfully submitted,
Barb Hansen
The Peter Dougherty Society is a Michigan not-for-profit corporation, with articles of incorporation and bylaws which govern its operations. It is also subject to the law and regulations of the Internal Revenue Code, particularly Section 501(c)(3). The Articles of Incorporation are set forth below, followed by minutes of meetings.
ARTICLES OF INCORPORATION
PETER DOUGHERTY SOCIETY
Pursuant to the provisions of Act 162, Public Acts of 1982, the undersigned corporation executes the following
Articles:
ARTICLE I
The name is the Peter Dougherty Society.
ARTICLE II
The purposes for which the Corporation is organized are:
(a) To operate exclusively for the purposes set forth in Section 50l(c)(3) of the Internal Revenue Code, as amended (the “Code”), including for purposes such as the making of distributions to organizations that qualify as exempt organizations under Code Section 50l(c)(3).
(b) To receive and administer funds, to acquire, to own, to invest, to dispose of, and to deal with real and personal property and interests, and to apply gifts, grants, contributions, bequests and devises, and the income and proceeds, in furtherance of the purposes of the Corporation, with all the powers conferred on it by the provisions of the Michigan Nonprofit Corporation Act (the “Act”) and by the Articles of Incorporation and the bylaws of the Corporation.
(c) The Peter Doughe1iy Society is organized to provide leadership in preserving and restoring the Doughe1iy Historic Home Site to create a significant historical, educational and cultural center concentrating on the occupancy and activities surrounding the Home from 1842 under approximately 1910. The Peter Dougherty Society will provide this leadership through the solicitation received in administration of funds for charitable educational or scientific purposes described in Section 501(C)(3) of the Internal Revenue Code.
ARTICLE III
The Peter Dougherty Society will be funded by contributions, and is organized exclusively for the purpose of soliciting, receiving and administering funds and contributions for charitable education or scientific purposes as described within Section 501(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
ARTICLE IV
(a) Notwithstanding any other provisions of these Articles, the Corporation may not carry on other activities not permitted to be carried on by a corporation exempt from federal income tax under Code Section 501(c)(3), or by a corporation, contributions to which are deductible under Code Section 170(c)(2).
(b) No part of the net earnings of the Corporation may inure to the benefit of, or be distributable to, its directors, officers or other private persons, except that the Corporation is authorized to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in Article II.
(c) No substantial part of the activities of the Corporation may be the carrying on of propaganda, or otherwise attempting to influence legislation (except as provided in Code Section 501(h)) and the Corporation may not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of (or in opposition to) any candidate for public office.
ARTICLE V
In the event of dissolution of the Corporation, the Board of Directors may distribute the assets of the Corporation as follows:
(a) All liabilities of the Corporation must be paid or adequate provisions be made for payment;
(b) All of the Corporation’s remaining assets, real and personal, must be distributed to a non- profit corporation chosen by the Peter Dougherty Society in its bylaws or an amendment to these Articles, or its successor if its successor qualifies as an exempt organization under Code Section 501(c)(3). If the organization or its successor does not qualify, then the Corporation’s remaining assets must be distributed to charitable organizations qualified as tax-exempt under Code Section 501(c)(3) as the Board of Directors may determine. Any assets not so disposed of, for whatever reason, must be disposed of by order of the Circuit Court for the County of Grand Traverse, Michigan, to organization or organizations as the court may determine, which are organized and operated exclusively for charitable purposes.
ARTICLE VI
To the full extent permitted by law, no volunteer director or volunteer officer of the Corporation will be personally liable to the Corporation or its members for damages for breach of the director’s or officer’s fiduciary duty.
To the full extent permitted by law, the Corporation assumes all liability to any person other than the Corporation or its members for all acts or omissions of a volunteer director or volunteer officer.
The Bylaws of the Peter Dougherty Society are as follows:
RESOLUTION OF THE BOARD OF DIRECTORS OF THE PETER DOUGHERTY SOCIETY TO ADOPT BYLAWS
IT IS HEREBY RESOLVED that the Peter Dougherty Society adopts the Bylaws of the Peter Dougherty Society, a Michigan Non-Profit Corporation, attached to this Resolution and said bylaws shall hereinafter be known as the “Peter Doughe1iy Society Bylaws”. The Bylaws are adopted effective November 30, 2006, by unanimous vote of the following directors.
Robert Dean, President and Director
Robert Manigold, Vice-President and Director Joan Bonney, Secretary and Director
William Cole, Treasurer and Director
Thomas Maguire, Director
Gretchen Soutear, Director
This Resolution was adopted in 2007.
BYLAWS
of Peter Dougherty Society,
a Michigan Non-Profit Corporation
ARTICLE 1. Offices
1.1. Registered Office. The registered office of the Corporation will be 18459 Mission Road, Traverse City, Michigan, or at such other location as the Board of Directors may determine from time to time.
1.2. Other Offices. The Corporation may have other offices as the Board of Directors may determine from time to time.
ARTICLE 2. Board of Directors
2.1. Functions. The Corporation is a nonprofit directorship corporation, as defined in the Act. Except as specifically provided in the Corporation's Articles of Incorporation or these bylaws, all rights, powers, duties and responsibilities related to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors. In addition to the power and authority expressly conferred on it by these bylaws and the Articles of Incorporation, the Board of Directors may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or by these bylaws required to be taken by some other party.
2.2. Number and Term. The Board of Directors will consist of not less than seven directors who will be elected or appointed at each annual meeting. in addition, honorary directors may be appointed in accordance with Section 2.3. The Incorporators will make recommendations to the Peninsula Township Board of Trustees for individuals to serve upon the initial Board of Directors and the Peninsula Township Board of Trustees shall appoint the initial Board. Each member of the Board of Directors shall serve for three (3) year terms unless and until he/she submits a letter of resignation, is removed or becomes incapacitated. Any vacancy in the Board of Directors will be filled by a majority vote of the Board of Directors. It is anticipated that the initial Board of Directors will be appointed on a staggered term basis so that not each member of the Board of Directors' term expires on the same date. For instance, of the initial seven members of the Board of Directors it is anticipated, but not required, that two members will be appointed for an initial term of one year, two members appointed for an initial term of two years, three members appointed for an initial term of three years.
2.3. Honorary Directors. The Board of Directors may select honorary directors as appropriate in recognition of outstanding contribution to the community and commitment to the purposes of the Corporation, or in recognition of an individual's special talents which could be drawn on from time to time by the Corporation. Honorary directors will not have voting privileges.
2.4 Removal. The Board of Directors may remove any director, with or without cause, whenever believed to be in the best interest of the Corporation.
2.5 Vacancies. Any vacancies occurring in the Board of Directors for any reason may, but need not, are filled by the Board of Directors. Any person appointed to fill a vacancy will serve for the unexpired portion of the term.
2.6 Meetings.
2.6.1 Annual meetings of the Board of Directors will be held within three months of the close of the fiscal year of the Corporation, on a date and at a place and time as the Board of Directors determine for the election of officers and for the transaction of any other business which may come before such meeting.
2.6.2 In addition to the annual meeting, regular meetings will be held in accordance with a schedule at such times and places as the Board of Directors determines.
2.6.3 Special meetings of the Board of Directors may be called by the Secretary of the Corporation on the request of the President or not less than one-third of the directors.
2.6.4 Meetings of the Board of Directors may be held at any place within or without the State of Michigan.
2.6.5 A majority of the directors constitutes a quorum for the purposes of conducting business at any meeting of the Board of Directors.
2.6.6 A majority of the directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of the adjourned meeting must be given even though the time and place are announced at the meeting at which the adjournment is taken.
2.6.7 Any action required or permitted to be taken pursuant to authorized vote at any meeting of the Board of Directors or a committee of the Board of Directors, maybe taken without a meeting if, before or after the action, all members of the Board of Directors or the committee consent to the action in writing. Written consent must be filed with the minutes of the proceeds of the Board of Directors or committee. Such consent will have the same effect as the vote of the Board of Directors or committee for all purposes.
2.6.8 A member of the Board of Directors or of a committee may participate in a meeting by means of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
2.6.9 The rules of parliamentary practice are enumerated in Robert's Rules of Order, as amended,
shall govern the proceedings of the Peter Dougherty Society, unless in conflict with these Bylaws, Articles or the Michigan Non-Profit Corporation Act, or any provision of the Internal Revenue Code authorizing non-profit corporations, specifically IRC 501(c)(3).
2.7. Notice of Meetings.
2.7.1. Written notice must be given to the directors at least two but not more than 60 days prior to all regular meetings of the Board of Directors. Special meetings of the Board of Directors will be held pursuant to notice of the time, place and purpose of the meeting either delivered personally, communicated by telephone, or sent by e-mail or mail to each director not less than 24 hours prior to the meeting, and if by telephone, confirmed in writing.
2.7.2. Notwithstanding the foregoing, no notice need be given to any director who submits a signed waiver of notice before or after a meeting, or who attends a meeting without protesting any lack of notice.
2.8. Resignation. A director may resign by giving written notice to the Secretary of the Corporation. Unless otherwise specified in the resignation, the resignation will take effect on receipt, and the acceptance of the resignation will not be necessary to make it effective.
2.9. Voting. The vote of a majority of the directors present at a meeting at which a quorum is present will be the act of the Board of Directors unless a greater vote is required by law, by the Articles of Incorporation or by these bylaws. Except for honorary directors (who have no vote) each director present will have one vote. No Director will be entitled to vote by proxy.
2.10. Compensation of Directors. The directors, as such, will not be compensated for the performance of services for the Corporation, but may, by resolution of the Board of Directors, be reimbursed for expenses incurred on behalf of the Corporation.
ARTICLE 3. Officers
3.1. Officers. The officers of the Corporation are a President, Vice President, Secretary, and Treasurer, each of whom will be chosen from among the Directors, and who will be elected by the Board of Directors at each annual meeting. The Board of Directors may appoint other officers as it deems advisable, who need not be directors and who will have authority and will perform duties as may be prescribed by the Board. Any two or more offices may be held by the same person, but an officer may not execute, acknowledge or verify an instrument in more than one capacity. In addition to the powers set forth in these bylaws, the officers will have such authority and will perform such duties as may be determined by the Board of Directors.
Term of Office and Vacancy. Each officer will serve for a term of one year or until the officer's successor is elected. Any officer may serve consecutive terms. A vacancy in any office will be filled by vote of the Board of Directors. A person elected to fill a vacancy will serve for the balance of the unexpired term.
3.2. Removal. Any officer may be removed at any time, with or without cause, by the vote of a majority of the Board of Directors.
3.3. Duties of Officers. The duties of all officers will be as set forth in these bylaws and as specifically established by the Board of Directors from time to time.
3.3.1. President. The President presides at all meetings of the Board of Directors, acts as the chief executive officer of the Corporation, and, subject to the direction of the Board of Directors, has general powers of supervision and management of the affairs of the Corporation. The President will appoint, with the approval of the Board of Directors, the chairperson and members of all committees, and will be an ex-officio member of all committees. The President shall also be responsible to appoint a chairperson for any ad hoc committee, with the advice and consent of the Board of Directors and shall serve as ex-officio member to all committees unless those responsibilities are delegated by the President to another member of the Board of Directors. The President shall prepare, in consultation with the Secretary, a written agenda for each Board of Directors and advisory committee meeting.
3.3.2. Vice President. The Vice President shall chair the Board of Directors' meeting in the absence of the President.
3.3.3. Secretary. The Secretary will cause a record to be kept in permanent form of all meetings of the Board of Directors and will send out notices of all membership and Board of Director meetings.
3.3.4. Treasurer. The Treasurer will have general charge of the finances of the Corporation. When necessary and proper, he or she will endorse, on behalf of the Corporation, all checks, drafts, notes, and other obligations and evidences of the payment of money to the corporation or coming into his or her possession; will deposit the same, together with all other funds of the Corporation coming into his or her possession, in such bank(s) as may be selected by the Board of Directors. Notwithstanding the foregoing, the Treasurer shall obtain the co-signature of one Board Member on all Peter Dougherty Society checks. He or she will keep full and accurate account of all receipts and disbursements of the Corporation in books belonging to the Corporation, which will be open at all times to the inspection of the Board of Directors. He or she will present to the Board of Directors at its annual meeting a report as Treasurer and will, from time to time, make such other reports to the Board of Directors as it may require.
3.4. Compensation. The compensation of all agents, employees, officers, and representatives of the Corporation will be fixed by the Board of Directors or in accordance with the method of determination which is established by it.
ARTICLE 4. Committees
4.1. Appointment of Committees. The Board of Directors may designate one or more committees, each of which will consist of at least one committee chairperson, who is a Board member, and one or more committee members, including non-Board members. The chairperson and members of the committee will be appointed by the Board of Directors. Each committee may exercise all powers and authority delegated to it in the Bylaws or by a Board resolution establishing the committee, except as restricted by applicable law.
4.2. Reports of Committees. The studies, findings, and recommendations of all committees will be reported to the Board of Directors for consideration and action, except as otherwise ordered by the Board of Directors. Committees may adopt such rules for the conduct of business as are appropriate and as are not inconsistent with these bylaws, the Articles of Incorporation, or state law.
4.3. Types of Committees.
4.3.1. Finance Committee. A finance committee shall be appointed by the Board. The finance committee shall be responsible to propose methods of obtaining income to finance the Society's operations, shall propose a budget for each fiscal year for approval by the Board, and shall establish internal controls over the finances of the Society and perform an annual review of the finances. Other duties include Accounting and Tax responsibility, as well as finance administration and legal matters.
4.3.2 Marketing Committee. This committee’s responsibilities include developing and implementing a marketing plan. Included are advertising with an online presence, partnering with other historic societies or tourism entities as well as analyzing visitor demographics and their needs.
4.3.3 Museum Committee- The museum committee is responsible for curation, history and education. This includes relations with other museums, the Grand Traverse Tribe and the Michigan Historical Society. Also included is responsibility for museum exhibits, artifacts, PastPerfect database as well as educational programs and the research library.
4.3.2. Docent Committee. The docent committee shall be responsible to plan educational activities, arrange materials to illustrate its activities, and to recruit and train volunteers to serve as guides or docents.
4.3.5. Facilities Committee. This committee is responsible for maintaining the grounds, the buildings and providing oversight for major facilities projects.
4.3.6 Technology Committee. This committee is responsible for developing capacity to use technology for marketing, storing and accessing historical content and expanding richness and flexibility of visitor experiences (in person and online).
ARTICLE 5. Indemnification of Directors, Officers and Employees
5.1. Actions in the Best Interest of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees), judgments, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or on a plea of nolo contendere or its equivalent, will not of itself create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful.
5.2. Actions by or in Right of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee, or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees) and amounts paid in settlement actually and reasonably incurred by him or her in connection with the defense or settlement of such action or suit if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, except that no indemnification will be made in respect of any claim, issue or matter as to which the person is adjudged to be liable to the Corporation except to the extent that the Court in which the action or suit was brought, or another court of competent jurisdiction, determines on application that indemnification is consistent with applicable law and any restrictions which may be contained in the Corporation's Articles of Incorporation or these Bylaws and that, despite the adjudication of liability and in view of all relevant circumstances, he or she is fairly and reasonably entitled to
indemnification for reasonable expenses incurred which the Court deems proper, whether or not he or she has met the applicable standard of conduct set forth in this Section 5.2.
5.3. Expenses. To the extent that a director, officer, employee or agent of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Sections 5.1 and 5.2 or in defense of any claim, issue or matter, he or she will be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her.
5.4. Determination of indemnification. Any indemnification under Sections 5.1 and 5.2 (unless ordered by a court) will be made by the Corporation only as authorized in the specific case on a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section 5.1 or 5.2 and on an evaluation of the reasonableness of expenses and amounts paid in settlement. This determination will be made (i) by the Board of Directors by a majority vote of a quorum (as defined in Section 2.6.5 of these Bylaws) consisting of directors who are not parties to such action, suit or proceeding; (ii) if such quorum is not obtainable, by a majority vote of a committee duly designated by the Board (in which designation all Board members may participate) and consisting solely of two or more directors not at the time parties or threatened to be made parties to the action; or (iii) by independent legal counsel, in a written opinion, selected by the Board or its committee in the manner described in the foregoing clauses (i) or (ii) or, if a quorum under clause (i) cannot be obtained and a committee under clause (ii) cannot be designated, by the Board (in which action all Board members may participate). Notwithstanding, the failure or refusal of the Directors or counsel to make provision for indemnification, the indemnification will be made if a court of competent jurisdiction has made a determination that the director, officer, employee or agent has a right to indemnification under this agreement in any specific case on the application of the director, officer, employer or agent.
5.5. Advancement of Expenses. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Section 5.1 or 5.2 may be paid by the Corporation in advance of the final disposition of the action, suit or proceeding as authorized by the Board of Directors in the specific case on: (i) receipt of a written affirmation from the person seeking advancement of expenses of his or her good-faith belief that he or she has met the standard of conduct set forth in Section 5.1 or 5.2;
(ii) receipt of an undertaking by or on behalf of the person to repay amounts advanced if it is ultimately determined that he or she did not meet such standard of conduct; and (iii) a determination that the facts then known to those making the determination would not preclude indemnification. This determination will be made in the manner specified in Section 5.4.
5.6. Insurance. The Corporation has the power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, employee or agent of another foundation, corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against him or her or the Corporation and unclaimed by him or her or the Corporation in any such capacity, or arising out of his or her status as such, whether or not the Corporation would have the power to implement the provisions of this Article.
ARTICLE 6. Conflict of Interest
6.1. Statement of Policy. It is the policy of the Corporation that all officers, directors, committee members and employees of the Corporation must avoid any conflict between their own respective individual interests and the interests of the Corporation, in any and all actions taken by them on behalf of the Corporation in their respective capacities.
6.2. Dealing with the Corporation. A contract or other transaction between the Corporation and one or more of its directors or officers, or between the Corporation and a domestic or foreign corporation, or association of any type or kind in which one or more of the Corporation's directors or officers are directors or officers, or are otherwise interested, will not, because of the interest, or because such directors are present at the meeting of the Board of Directors or committee of the Board of Directors at which the contract or transaction is acted on or because their votes are counted for such purpose, be enjoined, set aside or give rise to an award of damages or other sanctions in a proceeding by a shareholder or by or in the right of the Corporation, if any of the following conditions is satisfied:
6.2.1. The contract or other transaction is fair and reasonable to the Corporation when it is authorized, approved or ratified; or
6.2.2. The material facts of the contract or transaction and the director's or officer's interest are disclosed or known to the Board of Directors or committee and the Board of Directors or committee authorizes, approves or ratifies the contract or transaction by a vote of a majority of the directors or the committee members who had no interest in the contract or transaction, even though less than a quorum.
6.3. Procedure in Event of Potential Conflict of Interest. In the event that any officer, director, committee member or employee of the Corporation has any direct or indirect interest in, or relationship with, any individual or organization which proposes to enter into any transaction with the Corporation, such officer, director, committee member or employee must give the Board of Directors notice of such interest or relationship and must refrain from voting or otherwise attempting to exert any influence on the Corporation, its Board of Directors, or its committees, to affect its decision to participate or not to participate in the transaction.
ARTICLE 7. Budget, Audits and Fiscal Year
7.1. Audits. There will be an audit of the financial statements of the Corporation by an independent certified public accountant selected by the Board of Directors at least every five (5) years, commencing in 2020.
7.2. Fiscal Year. The fiscal year of the Corporation will be determined from time to time by the Board of Directors.
7.3 The Financial Committee shall prepare an annual budget each year, for approval by the Board. Committees may incur expenses or make purchases within the limits set by the budget without seeking specific approval by the Board, but any expenditures not in the budget shall be approved by the Board before they are made.
ARTICLE 8. Nonliability of Directors
The corporation does not afford financial gain, incidentally or otherwise, to its Directors. There may be no personal liability of Directors for corporate obligations.
ARTICLE 9. Amendment of Bylaws
The bylaws may be amended at any regular or special meeting of the board at which two-thirds of the entire membership of the board at that time in office are present and voting therefore, provided at least 15 days written notice is given to each director of the time, place and object of the meeting. The bylaws may also be amended at any annual or special meeting of the Board of Directors by a vote of a majority of the Directors present in person or by proxy.
Adopted:11/30/2006
1st Revision: 9/2020
2nd Revision: 2/2021
3rd Revision: 6/2021
The minutes of the calendar year 2018 are set forth below:
Board Meeting January 8, 2018
MINUTES
A) PRESENT: Dave Brammer, Bill Cole, Jim Hall, Chris Reiser, Nancy Warne ABSENT: Marty Klein, Rob Manigold, Ken Weaver
B) Additions/Deletions to Agenda
1. Some discussion preceding meeting re: winter appeal letters that did not reach recipients because they could not be forwarded (because of type of postage used).
2. Comments made at OMPHS meeting last week, Nancy. Put under long range goals.
C) Approval of November 13, 2017 minutes – Nancy. Minutes were approved as circulated.
D) Financial Report – Chris
1. Nov. 2017 Report (see attached report for details)
2. Dec. 2018 Report and year to date figures (see attached report for details)
Dec: Year to date
Income: Annual appeal $9744 + 400 $10,569
August fundraiser $ 6,090
Other donations $18,175
Misc income $ 1,150
Total income: $10,100 $35,984 + $400
Expenses: Annual fundraiser $1,340
Building expenses: $12,359 $115,697
Misc expenses: $1,471
Total expenses: $15,170 $136,665
Current checking acct balance TCS Bank $25,696
Current Matching checking acct $56,261
Escrow account balance: $0
Total project funds as of December 31, 2017: $81,956.
Because the escrow account had begun to charge a monthly finance charge, the remaining balance of $3940 was transferred into the Matching account. Jim Hall asked how these escrow funds, which is the Jeffris money, can be used. Bill wrote a letter to Tom Jeffris with a detailed list of how the funds were spent and asked if it was okay to transfer the remaining funds into the matching account. Tom responded that is was okay with him. Thus, these remaining funds can be used for anything, at our discretion and do not have to be spent on building expenses.
3. Winter appeal – update. Chris started a yearly comparison sheet of fundraiser income. 2017 donations netted slightly more than 2016.
4. Closing of Jeffris Grant Account (see above).
5. House project expenses:
Only 7 items remain on the current list to be completed: Floors (the Dougherty boys will prime the stairs and upstairs floors, but hire a painter to do the final coat of paint on all floors. $13,370 allocated for that, but won’t cost that much. Bill is going to check to see that the cracks between the boards are painted). Also under “Balance to Complete” are figures for Fire Suppression sys, light fixtures, wallpaper, fireplace cement board, room fireplaces, and deck paint. Total of balance to complete is $43,740. Budget is $53,565, leaving a difference of $9,825. Chris is considering preparing a new sheet of house Project expenses eliminating those items that are completed, leaving room for new items that evolve, such as display cases.
All of the Archer building expenses have been completed, the contract with him is finished. Jim Hall will draft a letter to Bill Archer thanking him for his work.
There are some handicapped issues. Nancy asked if the upstairs had to be accessible to handicapped. NO! The downstairs is arranged for handicapped (wide doorways, bathroom, ramp into house.)
E) Old Business
1. Accomplishments for 2017 and Objectives for 2018 handed out by Bill. We have final approval for occupancy, which includes mechanical, electrical, plumbing approvals.
2. Long range planning for Dougherty House and Board
a. Long term maintenance. Not discussed.
b. Bill suggested we form a 3-5 member ad hoc committee to suggest to the Board the entire interior theme, what to use of the artifacts in storage, determine what items are time relevant (1840-1910), etc. We need antique and museum expertise on the committee. (The Quinn Evans report that has suggestions for all of the rooms does not have to be exactly followed, though there are some good ideas in there.) Some suggestions of people to contact for names of possible members were Gene Jenneman of Dennos Museum, Ted Ligibel-Eastern Michigan Historical Preservation, Sue Pocklington of Omena Olsen historical farm. Some committee members might include Sue Feiger, Questor member Marilyn ?. Nancy suggested Anne Griffiths.
c. Nancy reported that at last week’s OMPHS meeting, Anne Griffiths expressed her thought that it was time for the PDS to open up to others in the community for suggestions on how to display and use the house.
d. Bill suggested the “shed”, space behind summer kitchen, be cleaned out in the spring to put in some of the Dougherty/Rushmore farming implements.
e. We should build a “pole barn” storage shed in the area of the proposed parking lot, (where it would be out of sight of the road). Jim H. reported that Menards has sheds on sale. This would be placed on a cement floor and used primarily for storing the lawn mower, tools, extra lumber, etc. This may be completed this coming summer. Furnishings for house that will not be immediately used or sold can be stored in Big Jon’s indefinitely. (When the house is on display, room displays should be changed periodically. )
f. Bill also suggested we form a docent committee.
g. We can ask Dean Johnson to level the parking lot area, and area for shed.
h. Nancy Finegood is asking for an updated property overall master plan.
i. Bill suggested we offer a room to “summer associations”. such as Neahatawanta, Leffingwell, etc.
j. There was some discussion re: donations. There is a donation form that states that once an item has been donated, it belongs to the PDS to do with as is needed, including to using at all. Chris suggested a similar form that is more specific.
k. Jim Brammer asked about insurance. We thus far do not have insurance that covers contents of the house. Bill will check to see if township insurance covers that.
3. Heritage Parade – 2018– Jim Brammer and Nancy. Both Nancy and Jim spoke to Ellen Kerr and feel she is already too busy to work on this. Nancy announced at last week’s OMPHS meeting our thoughts on this. There was some interest. Even if we only had people marching with banners, it would be good publicity. Nancy was asked to pursue this topic.
4. Leaf removal completed
F) New Business, no new business.
G) Next meeting: February 12, 2018 10:00 a.m.
Board Meeting February 12, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Reiser, Nancy Warne, Ken Weaver
A) Additions/Deletions to Agenda. None.
B) Approval of January 8, 2018 minutes prepared by Nancy. Approved as amended.
C) Announcement. Marty Klein has resigned from the Board. He is still working on the house, however. Bill will write him a thank you letter.
D) Financial Report – Chris
1. January financial statement. Income for January $700. No Expenses. Total funds available $82,648. The following figures were set as the 2018 proposed budget (basically same as year 2017):
Income:
August Fundraiser: $6100
Donations ( unsolicited) $5000
Grants $0
Barn/Tanner Books $150
Wequetong Garage Sale $1000
TOTAL: $12,250
Expenses:
Annual Fundraiser $2850
August Fund Raiser $2570
Phase 3 Bldg expenses $43,740
Website $100
Phone Tour $144
PO Box $40
Bank Fee $30
Postage $50
Insurance $1850
Federal Form 990 $2275
State Sales tax $200
State Mi Labor & Econo $20
Building supplies $3000
Maintenance, building $5000
Mis office $300
2) House Project expenses: Current project budget $53,565. Proposed balance to complete total $43,740, includes final painting of floors, fire suppression sys, light fixtures, wallpaper, fireplace cement board, room fireplaces, deck stain. Leaves $9825.
E) Old Business
1) Dougherty House Update – Jim H., Chris
a. All doors have been fitted and erected. (When the house was raised and squared, the doors didn’t fit perfectly and had to be shaved to fit.)
b. work continues on the kitchen wall cupboard. Doors have been removed and back walls cleaned up. The back walls will be either painted or wallpapered (old wallpaper was removed). Shades of blue are being considered with Anita Klein’s input for cupboard exterior and sink cupboard. The wall cupboard doors might be replaced with glass doors for display purposed.
c. Some of the light fixtures have been installed.
d. The floors will be finished after winter.
e. Coat hooks need to be reinstalled.
f. A few door hinges and latches are needed.
2) Long range planning for Dougherty House and Board
a) Need to increase board membership. Need some younger people.
b) Possible change in meeting time. If younger people, then may need to change meeting time if they are working.
c) Docents. Ellen Kerr and Ann Swayne told Bill they would like to be docents. Board considered having docents start in the spring or summer while the guys are working to greet visitors who stop by. The Audio Tour and other display systems could be utilized for early visitors this summer.
d) Bill handed out a proposed site plan that shows proposed parking lot, electric lines, and trails. A “barn” or shed is needed to store mower and other tools. Nancy Finegood said no to erecting a new ready made shed or a new barn. When Bill was talking to Dean Johnson, Dean suggested an “old barn”. Dean knows of 2 old barns on Martha Jamieson’s property that would be available to move and re-erect. It could be built on our old barn foundation. Dimensions are needed. Currently the barn foundation is under snow. Nancy W reported that the foundation indicates a large barn. Bill received a new shot of the house that includes a good image of part of the original barn. Date of picture is unknown. (Shows enlarged porch and a hammock between 2 trees. Other shot of house with barn with man and dog in front of small porch has been assumed to be around 1900. One of the two tree is considerably smaller.) Pictures are attached to minutes.
e) Parking lot location was discussed. According to the above site plan, it is an extension of the current road into the property and should be moved north off the trail. Ken mentioned that the parking lot needs to be large enough for a bus to turn around. Bathroom facilities were discussed. Nancy asked if a “port-a-potty” could be included near the parking lot. Bill said a permanent one would not be approved, but perhaps could have one erected for spring-summer-fall seasons. That would cost money per month. Otherwise the one bathroom in the house might not be sufficient for large group visits.
f) Jim Brammer asked about using a drone to take over head footage for advertising purposes. Would a TV station do It? Who has a private drone?
F) New Business
1) Key 2018 dates
a) Spring Clean-up: May 12 or May 19 (weather?)
b) Log Cabin Day: June 24, 2018. Probably will have some artifacts on display by then. Need to get some publicity.
c) Summer Fund raiser: August 4, 2018. Bowers Harbor or house? Bowers Harbor provides outdoor coverage in case of bad weather.
2) MHP Network – Possible workshop(s) in Traverse City Area. Ellen Thackery. These workshops are about restoration. Bill told her we would be happy to be involved. Our restoration of window’s process would make a good demonstration.
3) Historical Award – 2019. Mary Anne _______ and Ted Ligabel of Mi Historical Society would like to give PD homesite a yearly historical award. This might take place in 2019.
4) Nancy asked re: the Interior Ad Hoc Committee. She volunteered to serve on it to help unpack and move. Bill said okay.
5) Jim B. asked about joint issues for the various historical sites. The park Commission makes decisions over everything except the Dougherty house.
6) State highway conference in August. This involves sites on Center Road and would not include the Dougherty house.
7) No discussion re: parade. Apparently no real interest in doing this year.
G) Scheduled Meeting: March 12, 2018 at 10:00 am. There is no real need for a meeting at this time, so it was cancelled. Next meeting April 9.
Board Meeting April 9, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Reiser, Ken Weaver
EXCUSED: Nancy Warne, Rob Manigold
A. Additions to the Agenda
1. Fire Suppression System, Ken Weaver
B. Announcements
1. Nancy Warne is taking a leave of absence for the next few months
2. We have not received any additional information from the MHP Network regarding a series of workshops targeting older homes
C. We did not meet in March, 2018. Hence no minutes for March1.
The Minutes for February 12, 2018 approved.
D. Financial Report: Chris reported that as of March 31, 2018, PDS had the following balances in the Traverse City State Bank.
1. Regular Checking: $26,831
2. Match Grant Checking: $53.565
3. Interest from Jeffris Grant $2,696
E. Old Business
1. Chris and Jim Hall provided an update on work at the Dougherty House. The upstairs floors have been cleaned. In two areas it was necessary to replace floor boards. The upper doors on the cabinet in the kitchen have been removed and are being rebuilt so that they will have a glass face. We can then use the cabinet for displaying small artifacts. The shelves in the two closets have been installed and the wall hangers in the bedrooms have reinstalled and painted.
2. Dates
a. Spring Clean-up will be May 19, 2018
b. Log Cabin Day is June 24, 2018. We will open the Dougherty House, hopefully have 2-4 vendors and will have ice cream Sundays available as well as cookies and water
c. Annual Summer Fundraiser was discussed whether or not to it in 2018. There seemed to be little interest and hence we will not have one this summer. Perhaps an event at the house can take its place.
F. New Business
1. Long range planning was discussed at some length. The Board expressed the need for additional Board members to fill particular roles. Current board members will seek names of potential people who could fill the roles listed below.
a. Docent programs chair
b. Interior committee chair
c. Museum operations chair
2. Chris presented the Board with suggested forms for receiving donations of items to the Dougherty House as well as receiving items on loan. Discussion on the form which Chris had presented and was concluded with Ken Weaver suggesting the forms would not hold legally. He volunteered to provide a draft for receiving donations as well as items that would be loaned to the Dougherty House.
3. Fire Suppression System was added to the agenda. Discussion was held and while everyone thought it was a good idea, some board members wanted to wait until the house restoration was completed. There was a motion and seconded to install the fire suppression system. A vote was taken with Cole voting against and Weaver voting for it. The other three directors abstained. The motion to install the suppression system was defeated.
Next Meeting: May 14, 2018 at 10:00 a.m.
Board Meeting May 14, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Ken Weaver
EXCUSED: Nancy Warne, Rob Manigold, Chris Rieser
VISITOR; Connie Sargent
A. Additions to the Agenda: none
B. The April meeting Minutes were approved
C. Connie Sargent was invited to the Board meeting to discuss the possibility of becoming a Board Member. Connie has a rich involvement on the Peninsula and been actively in historical activities. Her grandmother, in fact, donated the land on which the replica church now sits. The board discussed with Connie that we would like to have her head up the docents program for the Dougherty House. Mainly this will involve forming a list and organizing times. There are still many questions to be answered; such as, when will the house be opened and what will be the hours. Hopefully, Connie will become a board member as she will be a valuable addition.
D. Financial Report: Bill gave the report in Chris’s absence. Peter Dougherty Society has the following balances in the Traverse City State Bank as follows:
1. Regular Checking: $26,308
2. Match Grant Checking: $53.758
3. Interest from Jeffris Grant $2,696
Bill said that a decision had been made to not hold the summer fundraiser.
E. Old Business
1. Jim Hall provided an update on work at the Dougherty House. He reported that all floors, except kitchen, had been painted and the 4 doors to the kitchen cabinet have been rebuilt, paint and antique glass has been obtained. The cabinet still needs to be painted as well as the floor.
2. Spring Clean Up and Log Cabin Day dates were stated
3. The search for new Board members continues. We need to keep in mind that we may have to change our meeting time.
4. In Chris’s absence, the Donation and Loan Forms discussion was postponed.
F. New Business
1. Bill discussed the need for a new site plan for the MHP Network. He will contact R. Clark Associates, Inc. and discuss a revision.
Next Meeting: June 11, 2018 at 10:00 a.m.
Board Meeting June 11, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent, Nancy Warne
ABSENT: Ken Weaver, Rob Manigold
A) Additions/Deletions to Agenda
1. Nancy: garden issues (put under D.1. Dougherty house issues)
B) Announcement: Connie Sargent has consented to join the Board and to work with the Docent program. This is a great addition to the Board and welcome Connie, who is here today.
C) Financial Report – Chris
1. Financial Statement through May 2018:
a. Income: Large donations of $2000 (yearly donator), and $1500 Marin Community Foundation, friend of Bill’s.
b. Expenses: $1059 – $967 building expenses (Painting floor)
c. Current status:
Checking: $29,938
Matching balance: $55,054
Total Funds: $84,992
2. House Project Expenses. Balance to complete $31,370, Budget $52,358, Remaining $20,988. (see attached sheet for details. Figures can change.) Bill is in process of painting kitchen floor, which will finish all floor painting. Cost of fireplaces for upstairs bedrooms should be less than projected.
Jim Brammer asked about acknowledgement of donators. There is a record of lifetime donations. Also, there will be an honor roll donation board.
D) Old Business
1) Dougherty House Update
a) MHP Network – June 6, 2018. Nancy Finegood and Amanda Reintjes came to inspect progress of house. Everything was okay. Bill talked to her about our need for a storage shed. Only a “temporary” shed can be erected (not attached to the ground.) She said no to a garage, but she did not say no to erecting a barn on the stone foundation already there. There are a couple of old barns available to move to our site as we did the ice house. The crew will measure foundation and proceed.
b) Herbal Renewal Club – Held a workshop meeting from 9:00 a.m to noon on June 6 in the house. This was the first non- Dougherty group to use the house. This group will put flowers in the front yard beds under the sign and around the stone monument. Nancy Finegood indicated they should be historically correct flowers.
c) Site Plan. MHS (Nancy Finegood) wants a new site plan drawn up. Bill will ask R. Clark and Associates, who did the first one, to redo it. The trails, shape of parking lot, for example, need to be corrected.
d) Jim Hall reported that the NEW riding mower had been leaking oil. It has been repaired. We should find someone to do the mowing long term besides Butch Moring. Dan Dyer (lives down the street) is a possibility. He has his own equipment. Bill wants to clean up the space between the driveways so it can be mowed. This includes raking and removing stumps. Nate McManus might be contacted to grind stumps when clean-up is completed.
e) Nancy reported on the garden. The vegetable garden will include corn, pole beans, squash, and potatoes. She is planting perennials under the kiosk. She asked if the water is working (it is) and sprinklers are available. There is no longer an outside stored key available to the house and summer kitchen. Bill will get her a key to the house. She has permission to put a pot of geraniums on the front porch. Bill has been repeatedly spraying the garlic mustard.
2) Log Cabin Day – The Dougherty House will be open from 11:00 a.m. until 4:00 p.m. Board members are encouraged to help answer questions and show people through the buildings. Nancy does not want to display bottles (a few perhaps.) There will be furniture in the house (see below). Kitchen cupboard is ready with glass doors, painted, for display items.
3) Donation and Loan Forms – Chris and Ken. Discussion delayed until Ken is here.
E) New Business
1) Bill reported that Bonnie Forsythe is selling her house at base of peninsula containing antiques, and Sue Feiger has looked at it and chosen some items. Bill and Brad Lyman will pick them up.
2) Interior committee report – Sue Feiger, Marilyn Flaherty, Ann Swaney, and Nancy Warne. Nancy handed out a list to Board of items to keep that are currently in Big Jon’s (mostly large furniture). The committee is going through items stored in the Haserot garage, deciding what to keep and what to sell. Nancy handed out a list of items so far found. The kept items are being boxed and will be brought to the DH. (There is a copious amount of stuff). The Interior committee hopes to have some interior displays ready for Log Cabin day. Some of the furniture has already been put in the house by crew (desk, dressers). Anita Klein purchased a table and 7 chairs that are in the dining room. Has several leaves but they are a different style. A decision has to be made as whether to keep this.
3) Ann Swayne (Archivist of OMPHS) has been approached by someone who has 8mm films taken in 1930’s of area. This person will bring them to Old Mission when she visits. We are hoping there may be some pictures of the PDH.
4) Bill reported that the Questors have postponed their annual garage sale to autumn. He suggested we have the sale at the Dougherty House.
5) The revised minutes of May meeting were approved.
6) Connie asked about talking to other historical sites regarding using docents. She also mentioned that Hannah Matthews might like to join the board. She will find out about Hannah’s expertise.
7) Jim Brammer shared a 9/10 news story about Native American Heritage Projects that he looked into and found it was the wrong tribe. He says we need to be very politically correct in dealing with the tribe. There was a discussion about getting a good contact with the local tribe to help with our Native American displays, etc. (We’ve done this in the past without success) Chris reported that his wife, Karen, is working with someone from Canada who is teaching the native language to the local tribe (who no longer uses their language). Karen might be able to find us a good contact.
8) Connie asked how many people attended last year’s open house on Log Cabin Day. (about 200 according to last year’s minutes).
9) Connie was thanked for the treats she provided (blueberry coffee cake).
Next Meeting: July 9, 2
018 at 10:00 am
Respectfully submitted, Nancy Warne.
Board Meeting July 9, 2018
PETER DOUGHERTY SOCIETY
Board Meeting July 9, 2018
MINUTES
Present: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent, Nancy Warne, Ken Weaver
Absent: Rob Manigold
A. Additions/Deletions to Agenda (Connie report on docent research)
MINUTES for June 11 meeting were approved.
B. Financial Report – Chris (see attached sheets for details)
Income for June: $305 (donations from Log Cabin Day)
Expenses for June: $123
Checking: $29,678
Matching: $55,054
Total Funds: $84,732
House Project Expenses has not changed from last month.
C. Old Business
1. Review of Log Cabin Day. Log Cabin day was a big success. Visitors (around 200) enjoyed seeing the partially furnished rooms and the upstairs (no furniture up there yet.) There were many positive comments. About $325 was donated.
a. Dougherty House Update – Bill purchased eave trough materials for the small western porch off the dining room, for $1147.
b. Interior Committee report – Nancy shared a copy of Susan Fieger’s Committee report, which is attached to the minutes. Susan reviewed Log cabin day, some donations of furniture (Tim Crampton and Bonnie Forsythe and a maple rope bed from Susan, herself), progress on unpacking boxes of artifacts.
Nancy will ask Susan to schedule a meeting of the committee at house as soon as possible to review room usage, etc, before unpacking of boxes continues at Haserot garage and Big Jon’s.
Connie suggested we have a video room for viewing of videos (of ice house, out house, etc). Discussed. Possible placement of screens throughout the house was discussed for viewing videos.
The traffic flow was discussed. Bill suggested scheduled tours to avoid having visitors just wandering around. Some discussion of “roping” off parts of rooms to protect smaller artifacts. No conclusions.
Jim Brammer suggested having a kind of “feedback booth” similar to Antique Roadshow for visitors.
Nancy shared that she had visited the recent Native American Pow Wow at the Cherry Festival. She bought some cards and met a local Native American artist who might be interested in helping with a Native American display room. Minnie Wabanimkee, who lives in Suttons Bay, and has worked in a couple of museums. 231-866-1240. Bill suggested that we might just incorporate the display with the Dougherty room.
2. Site Plan. Before we can proceed with outside projects (i.e. barn and parking lot), we need a current site plan approved by MHPS. Bill is communicating with the firm who did the original site plan.
3. Donation and Loan Forms – Chris and Ken. Ken feels the forms are not ready to be used. They will be worked on some more.
D. New Business
1. Quester Garage Sale – 2018, Fall. They are excited about having the sale at the PD house. Date not set, but in fall.
a. Furniture Restoration. Bill took black tufted couch and matching chair (from Big Jon’s) to a wood worker for repair on framework. Then they will go to an upholsterer. Restorers were suggested by Marilyn Flaherty.
2. Boy Scout Eagle Project by Griffin Wright – Bill, Chris. Bill discussed this project for 7 signs for the upper trail to be made and installed by Griffin Wright. Cost estimate is $500, which seems high. Bill will report back to Griffin that we would be interested at $250 (which would mean some donating of materials would have to be sought.) Also, Board would need to approve drawings of signs and final product before installing. (See attached proposal for details.)
3. Possibility of 12’ by 18’ storage barn – Bill viewed this barn at property of Martha Jamieson. (13921 Bluff Road). It is in good shape, though needs new roof and other minor repairs. Dean Johnson said he thought he could put it on a flat bed and take it directly to the house and set on the foundation intact. Chris drew up a foundation drawing showing the current foundation of the barn. This storage barn could be placed partially on the cement foundation at the front. It would be used to store the lawn mower and other items. We still have the option of putting up a “temporary” modern shed.
This can’t be done until the revised site plan is approved.
The crew will look at the barn tomorrow morning, Tuesday 9/10.
4. When to have dedication of Dougherty House
a. This fall or next spring. Discussed. There are still eleven needed minor repairs to house and painting of upstairs floor. [Ken suggested using Sikkems, sold at Norwood. They have a clear low gloss “paint.”] Question as to whether we need fireboard for the upstairs fireplace stoves. Nancy reported about a fellow from Log Cabin Day who said a downstairs stove’s pipe would run upstairs to heat a room. She had Butch Moring listen to the fellow, so Bill will ask Butch about it. (That would only cover one room). Connie expressed her thought that there was still so much to do with the furnishings that we might not be ready in the fall for the dedication. Nancy moved we do the dedication in the spring. Motion carried.
b. Discussion on whom to invite, what is our program, time, etc. Bill has a list of people who should be invited including Tom Jeffries, Beiderman, some top donors. Also some former board members.
5. Dave Wood will meet with Bill at house on Thursday a.m. re: lighting, placement of sconces, etc. Bill will invite Susan F. to attend.
6. Nancy is working on a possible window display for the library for August.
7. Connie’s report . Connie has done some research re: use of docents. She has contacted several local historical societies and museums regarding their docent programs.
She also spoke with Younkers (who is closing at the end of August) re: purchase of mannequins. (We have 2 dress forms from the house and some swim suit forms that Ann Swayne found.) These are needed to hold some of the clothing we have.
Connie is working on a volunteer interest form. (Her report is attached to the minutes)
Thank you to Connie for the coffee cake treats.
Next Meeting: August 13, 2018 at 10:00 am
Respectfully submitted, Nancy Warne
Board meeting August 13, 2018
Peter Dougherty Society
Board Meeting August 13, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Connie Sargent
ABSENT: Ken Weaver, Rob Manigold, Nancy Warne
A. Additions to Agenda
1. Connie – Docent letters and paintings by Bill Cook
2. Jim B. – 9-10 News Grant information and Floppy Swat Activity for Dougherty House
B. Approval of Nancy’s minutes for July 9, 2018 without objection
C. Financial Report – Chris reported the following balances ad of 7/31/18 in our two checking accounts.
Regular Checking: $27,493
Matching Grant: $50,202
Interest: $ 2,696
$80,391
D. Old Business
1. Chris and Jim reported on current progress at the Dougherty House. Insulation of all exterior doors has been completed. The steps going upstairs have received one coat of stain. Two register boxes were built by Jim Hall and installed on first floor ceiling. Restoration of the interior of the Dougherty House is nearing completion.
2. In Nancy’s absence a brief Interior Committee report was made by Bill. He reported the Interior team led by Susan Feiger and Nancy Warne have been extremely busy with a team of workers cleaning the artifacts and deciding which item might go into the house or be placed in the garage sale. Several Questers have also volunteered.
3. Bill has an appointment with Jennifer Hodges, PE Gourdie-Fraser Co. to discuss the site conceptual plan.
4. The Questers/Dougherty Garage Sale will be September 7 and 8 at the Dougherty House.
5. Gutter helmets have been installed on the porch off the dining room and the north side of the sk/cs and the kitchen
6. Bill discussed a possible “storage barn” from a company in the Farwell area. He will obtain needed information.
E. New Business
1. Connie reported that two coffee sessions for interested ladies have been held at the Dougherty House on June 27 and July 24. Approximately 20 people were at each coffee. The next coffee will be August 22.
2. Connie purchased two manikins at the Yonkers closing-out sale for $82.68. The Board voted to reimburse Connie for the purchases. They will be used to show clothing wear at the Dougherty House.
3. Bill has approached Dan and Jeff Dyer about lawn mowing in 2019. They are interested and will meet to discuss cost.
4. Connie discussed Docent developments that she has made. She is doing a great job of obtaining needed information for our Docent program.
5. Connie shared water color paintings by Bill Cook illustrating various Old Mission sites one of which was the Dougherty House.
6. Jim B. discussed the 9-10 News grant information regarding the Native American project. It is too late this year to take any action.
7. Jim B. also discussed his interest in having a Floppy Swat game on the Dougherty Property. Interest was shown but no action was taken.
Peter Dougherty Society
Board Meeting September 10, 2018
MINUTES
PRESENT: Jim Brammer, Bill Cole, Jim Hall, Chris Rieser, Nancy Warne, Ken Weaver
ABSENT: Rob Manigold, Connie Sargent
A. Additions/Deletions to Agenda.
1. Honor plaque
2. Winter fundraiser
B. Approval of August 13, 2018 Minutes. Approved as prepared by Bill Cole.
C. Financial Report – Chris
1. State Non-Corporate Annual Report filed
2. State yearly request for solicitation license sent in
3. 990 Authentication filled (IRS annually)
4. Financial report for August.
Income for August $334 (includes $200 deposit on coffee grinder)
Expenses: $1,100 (building and furniture restoration)
Total Funds on Hand: $76,705
5. House project expenses total $31,070. Does not include storage shed. (Possibly in $8000 range) and possible barn (cost unknown).
D. Old Business
1. Questers/Dougherty Garage, Friday and Saturday, September 7 and 8.
Bill expressed gratitude to Sue Fieger and Nancy Warne for their hard work.
Friday sales totaled $3649. Saturday sales, $1850. Two credit charges to Sue’s account $225.
With other incoming funds, total income for both days grosses at $6396. There are a few expenses.
It was agreed this sale was a huge success.
There were several items donated by the Questors, who collected the money and helped set up the displays, etc. All of the money will go to Dougherty Society. There was very little not sold. Some of the left overs will go to Goodwill, and some will be kept by PDS. There was much discussion about various sales, etc.
2. Next step(s) for artifacts. Bill stated there are 3 options for remaining artifacts (some at Big Jon’s and Hasarot garage, and some in boxes in house). (Goal would be to have house prepared for grand opening in May or June, 2019.)
a. sell
b. keep and put in house now
c. keep to use at a later date
3. Chair and couch upholstery update. Reframing has been completed. Sue and Marilyn will choose new cloth for upholsterer.
4. Site plan – Bill distributed a new Site Plan prepared by GFA. Plan was studied and discussed closely. A couple of changes are needed. The plan includes revised parking lot location (the parking lot allows for buses to turn around), locations for proposed temporary storage facility, possible education center with restrooms, and existing barn foundation. Also included are tree lines and bench locations. Trails include Heritage trail (current hiking trail) and barrier free trail (for handicapped).
E. New Business
1. Bill sent a letter to Nancy Finegood of MHPS (who retires in November). (Ken asked if a copy of the letter could be sent to board members). The letter included requests and information regarding:
a. a “temporary” storage barn
b. Location, size, and shape of parking area
c. possible purchase and rebuilding of old barn and barn foundation.
Temporary storage shed: a suggested example of a storage barn is one owned by Jerry and Marie across from American Legion in O.M. It is 14×28, has 3 windows, two large doors, steps into a loft, plywood in roofing, work bench, 3/4” plywood flooring, gable window. Cost about $8200. Shed was built, delivered and setup by McBain Mid Michigan Barn Co. They would build according to our needs. Goal would be to have installed before winter this year. Shed is needed for storage of our mowers, etc.
Parking lot: Dean Johnson will level, shape, spread “gravel” for the lot at no cost (except of stone). Ken suggested that crushed rock would be better than gravel. Blue Star has various grades of gravel and crushed rock. This project could be completed before winter, if approved by Nancy F.
Barn: There is an old barn on Peninsula Drive near Nelson Road that is in good shape, size about 30×50. It’s larger size would allow for use of the best of the siding, etc. in making smaller for our foundation. Cost of purchase is unknown but the owner wants to get rid of it. It does contain some good quality beams, etc. Once Bill knows if Nancy F. will approve the project, Bill will talk to the owner re: price, etc. Bill projected that it could take up to 4 years to have re-erected on our property. Would have to be done by professionals. Bill mentioned Steve Steiger as a possible person for the restoration.
2. Antique stoves with heating elements. Three or four should be purchased for rooms upstairs. Stoves would help heat rooms. (The upstairs is heated only by heat coming up through floor registers from downstairs.) House is well insulated.
3. Honor plaque listing donors. Jim Hall says we should get started with this project and include donors through 2018. Five categories have been set up. Highest is $100,000 and over. Firm in TC, Image 360, ad agency, does a nice job with these.
4. Winter fund raiser. General consensus is that we should have a winter fund raiser this year. Jim Hall will draft a letter. Discussion regarding whether or not to mention specific projects (such as storage shed), or make it a more general request for funds. Winter fundraisers in past have brought in from $6000-$9000.
5. Nancy spoke about ledgers found in house that were used by Virginia Larson for “tours” of house as a museum in years 1961-1961. The visitors signed the books and include many local residents. (earlier pages had been cut out of ledgers). List of names is interesting. A local resident remembers the house open as a museum when he was 8.
Attachments to the September 10 minutes:
September 4, 2018
Nancy M. Finegood, Executive Director
Michigan Historic Preservation Network
313 Cesar E Chavez Ave.
Lansing, MI 48906
Dear Nancy,
By the time you receive this, Labor Day will have come and gone. Where has the summer gone? We have been busily finishing the restoration at the Dougherty House and have begun to move items into the House. There are projects, however, that we are interested in completing as soon as possible.
First, you will find enclosed a copy of our recently completed Dougherty Conceptual Site Plan which was completed by Gourdie-Fraser Inc., of Traverse City. Please review and let me know if you approve. We are using this Site Plan to also request two items.
As you know, we have used the Carriage Shed for storage of garden tractor, lawn mower, DR trimmer, and wood; but would like to use it to display our 1890’s Cutter as well a farm implements which we have in our possession. As a remedy to this situation we would like to request permission for a temporary storage unit. The shed we have in mind is from Mid Michigan Mini Barns, McBain, MI. It is a 14′ × 28′ temporary storage shed. The specs are as follows:
• 8′ garage door
• 1 entry door
• At least 1 window, possibly 1 or 2 more
• Gabled roof which will permit overhead storage
• Peak of cable roof has a skylight the entire length of roof. There will be no electricity and the skylight will provide needed light.
• The remainder of roof will be metal
• As stated, the shed will not be permanent. It will sit on 4″ × 4″ treated lumber 16″ at center and will have ¾” plywood flooring and entry ramp at the garage door
• The shed will not be visible from the road or the house because of existing trees
The second item is construction of a 100′ × 100′ parking lot north of the two-track and west of the wooded area that begins at the road. If you approve, the parking lot will accommodate approximately 20 cars and two full size buses. The area would be graded (leveled) and covered with 23A grade gravel. The gravel is a mixture of clay and stone and compacts into a strong surface and has good longevity. The proposed parking lot will be connected to the handicap trail by a path and would contain the same material currently on the handicap trail. This would allow a special needs person to go from the parking area to the House on a barrier free path.
Nancy, if you have any questions, please contact me. We are quite anxious to get both of these projects completed this fall with your permission. We think both are necessary and will not hinder the view of the house and property from the road.
One last food for thought item follows. There is a 1860’s barn measuring 30′ × 50′, located at the north end of the Peninsula, that the present owner does not want. We have been led to believe that the owner might donate the barn to us if we deconstruct it. It would then be necessary to downsize the barn to fit the existing barn foundation shown on the Site Plan. I have enclosed a photo of the barn. We are not asking for a decision at this time but perhaps an indication that it is worth our efforts to explore the situation in more depth. Please let me know what your thoughts are regarding the barn.
Again, thank you for your consideration of the shed and the parking lot. We eagerly await your input.
Warmest Regards,
Bill Cole
Peter Dougherty Society
Board Meeting January 14, 2019
MINUTES
Present: Jim Brammer, Bill Cole, Jim Hall, Connie Sargent, Ken Weaver
Absent: Rob Manigold, Chris Rieser, Nancy Warne (resigned)
A. Additions to Agenda – Connie
1. Brief history (information) of house for use with docents
2. Possibility of having a master gardener visit Dougherty Property
B. The November 12, 2018, minutes were approved. We did not meet as a Board in December 2018
C. Financial Report – In Chris’ absence, Bill made report
1. Regular Checking: $29,215
2. Restoration Account: $37,976
3. Net: $8572
4. 2018-19 Winter Appeal as of 1/10/’19:
Donations: $11,658
Expenses: $3,068
Net: $8572
At least $230.00 still needs to be deposited as of 1/14/’19 which would be a net of $8802.00.
D. Old Business
1. Chris has been working with a Boy Scout (Griffin) on his Eagle award project. A brief summary of status of signs he is proposing to make were discussed
2. Dougherty Update
a. Christmas party was held.
b. Heat pump needed to be repaired. The coil was deficient and needed to be replaced. The coil was under warranty but labor and refrigerant were not. The cost was $1123.00
c. Need to work on lighting for house
d. Will be working on screen doors during the next 2 months or so
3. Final 2018 Accomplishments and 2019 Goals will be emailed to Board members
4. Connie reported on her meeting with the instructor from the Tech Center and two students. The Tech team will work on signage for ice house and the honor roll for house.
Connie also presented an outline for various features of the house and outbuildings that would provide background information for docents. The Board agreed to add/delete to the outline
5. The Honor roll can now be updated since the 2018 Winter appeal is completed. Chris will provide updated contribution list to Bill so that the Honor Roll can probably updated and prepared for showing in the house.
6. Bill reminded Board members of the need to have new members.
E. New Business
1. DTE Energy is putting in the summer of 2019 a natural gas line the length of Mission Road. The cost of the line is $3267.00 per house. There is an additional cost to convert from propane to natural gas on both the furnace and the heat pump. Bill will talk with D and W Mechanical to obtain an estimated cost for the conversion. We also need to check to see if we can sell our propane tank, what we can sell it for and what the cost of digging out the tank is.
2. The current Dougherty brochure was discusses as to if it should be updated. The Board agreed and each member will provide suggestions for changes at next meeting.
3. It was decided that June 15, 2019, will be the date for our dedication. We need to develop a list of invitees by our April 2019 meeting.
Peter Dougherty Society
Minutes of the Meeting of the Board of Directors
January 13, 2020
The Board of Directors of the Peter Dougherty Society met at 10:00 a.m., January 13, 2020, pursuant to notice. Present were Chris Reiser, Bill Cole, Jim Brammer, Connie Sargent, and Kennard Weaver. Also present was Barbara Hansen.
Chris reported on the updated financial report, including the cumulative donations from the Annual Appeal and a payment of more than $6,000 to Bill Cole as reimbursement for expenses paid for the Swingshift and the Stars fundraiser four years ago. When asked why reimbursement was four years late, he said that it was so PDS would meet the terms of a grant. The PDs has $70,052 in unrestricted funds, as well as $12,547 in restricted funds.
Chris reported that he has sold the propane tank for $800, but it has not yet been removed from the property.
Connie Sargent reported on the Christmas party at the Dougherty House, and everyone enjoyed the event.
Bill said the reupholstering of the sofa has been completed, and said he will pick it up and deliver to the House. The grant by the Questers exceeds the cost of the sofa repairs, and he said he will ask if the remaining funds may be used to reupholster other furniture in the House.
Barbara reported on the Northern Express story recently published.
Bill reported that PDS does not qualify for the Michigan State-sponsored Tourist Oriented Direction Sign but said he will pursue getting signs made for Center Road and Old Mission Road.
Rob Manigold then appeared at the meeting, and said that that Peninsula Township will likely move the Replica Church onto the Dougherty property. He explained that the building at its existing location violates current setback requirements, and that parking is so limited that it may pose a hazard to traffic. He expects it will cost $10,000 to move it, and said that funds are available from revenues collected for rental of the cell phone tower. He will request a letter of support from the Peter Dougherty Society and the Old Mission Historical Society. He also said that the Township will contribute to clearing and creating a parking lot on the Dougherty property, for visitors to the Replica Church and the Dougherty Mission House. The location of the Replica Church on the Dougherty property will need to be determined by the Township and the PDS Board. Rob said the move should be made as soon as weather permits, this Spring. Interior redesign and other work should wait until after the move. The Michigan Historical Preservation office will need to give prior approval before it can be moved, under the terms of an easement granted to the State of Michigan.
Barbara Hansen was proposed as a PDS Board member, duly seconded, and unanimously approved. Directors are elected to serve for a term of three years, so she will be eligible for reelection in 2023.
There was discussion about a possible reconstruction of a barn which once existed on the property, but no action taken. The Michigan Historic Preservation Board will need to give prior approval before any commitment is made to undertake such action.
There was discussion about restoring and cleaning furniture for the interior, and a poster for the outhouse. Rack cards will be drafted for review.
Connie said that she and Anita had begun organizing the PDS office on the second floor of the House, and Bill said he had numerous files and papers in his home which he wants to move into the PDS office. Bill said that he wanted to bring the files to the House and organize them there, since he knew how that should be done.
Bill then announced his resignation as President of PDS, and then moved that Chris Reiser be elected President. Jim Brammer seconded the motion, and Chris was elected President. Officers serve until the next annual meeting, which should be within 30 days after the close of the fiscal year. Bill then announced that he resigned as a Director of PDS effective immediately. He was thanked for his service. Bill said he will continue to serve as a docent, and will also be doing other things at the Mission House, including maintenance of the property. He said that the summer kitchen and icehouse should be repainted next year.
There was discussion about finding more people to serve as Directors of PDS. Possibly some former members of the Board will be interested in returning. The offices of Secretary and Treasurer are now also vacant, and replacements are needed. There has been no Vice President for some time.
Kennard Weaver,
Secretary Pro Tem
Peter Dougherty Society
Minutes of the Board of Directors Meeting February 10, 2020
The regular monthly meeting of the Board of Directors was held at 10:00 a.m., February 10, 2020, at the Peninsula Township Offices, pursuant to notice. All of the Directors were present.
Tom Dalluge was invited to the meeting to discuss a web service named Candide, a comprehensive and logically organized listing of hundreds of thousands of grant-making foundations and other organizations. As the Dougherty Society is currently not planning any large projects, we are not in a position to be applying for grants. Tom was thanked for his presentation.
Chris Rieser presented the current financial report, and on a motion by K. Weaver, seconded by C. Sargent, the report was approved. Chris then discussed a draft of the 2020 budget, and after discussion said he will present a revised budget.
Chris reported that the Questers have approved using the remaining unspent funds from their grant for restoration of the horsehair couch on any other needed furniture restoration.
B. Hansen reported on her plans to prepare a publicity plan for the opening of the house tours this Spring. Expenditures were approved for publicity on Memorial Day weekend and June 29, 2020, although no dollar amounts were specified.
C. Sargent was asked to decide when tours would begin, what days and hours the house will be available for tours, and the closing date for the 2020 season.
Chris gave an update on the signs to be placed on Center Road and Mission Road, directing people to the mission house.
Chris reported that he is seeking approval from the Michigan Historical Administration for placing the Replica Church from its present location to the property, as the Township is planning to do.
K. Weaver reported that he had solicited bids from several insurance agencies on a policy providing Directors & Officers Liability Insurance, including a fidelity bond. The most favorable bid was by the Ford Insurance Agency, for an annual premium hundreds of dollars less than the current policy, including the fidelity bond. B. Hansen moved, and K. Weaver seconded, a motion to accept that bid effective March 1, 2020, and to cancel the existing, more expensive and less inclusive policy, and the motion was approved.
K. Weaver said that the Board should consider scheduling items of furniture and other artifacts in the mission house, rather than relying on the “Contents” provision of the policy on the house. The Contents clause will pay only pay the replacement cost of a used couch, for example, instead of the true value of a horsehair coach.
C. Rieser said that Peninsula Township will renew the policy on the house on April 1, 2020, so any changes should be proposed before then. C. Rieser said this should be coordinated with the ongoing update of the artifacts inventory. K. Weaver suggested that an appraisal be made of the items on display and planned for display, so they can be scheduled at their true value. On a motion duly made, seconded, and approved authority for K. Weaver to look into obtaining an appraisal.
C. Rieser and K Weaver said that the host for the Dougherty website has gone out of business, and needs to be replaced. C. Rieser suggested using Brick House, which is the host for Peninsula Township and Old Mission Historical Society. K. Weaver will contact Brick House and proceed to change the host for the website.
K. Weaver said that he has in the past advanced personal funds to Facebook to promote the Dougherty website. On a motion duly made, seconded, and approved, the Board approved expenditures of $300 for Facebook promotions and $500 to have include the mission house in events planners’ materials, to promote the tours of the house for the next season.
There being no further business, the meeting adjourned.
K. Weaver,
Acting Secretary
PETER DOUGHERTY SOCIETY
NOTICE OF ANNUAL MEETING
The Peter Dougherty Society, a Michigan nonprofit corporation, will hold its 2020 Annual Meeting, pursuant to its Bylaws, by virtual electronic means on July 13, 2020, at 10:00 a.m.
The purpose of the meeting is to elect Directors and Officers, pursuant to the Bylaw of the corporation. Directors will be elected for a term of three (3) years except as noted, ending at the Annual Meeting of the Corporation in 2023, and Officers will be elected for a term of one (1) year, ending at the Annual Meeting in 2021, or until their successors are elected.
Candidates for Director are for terms ending January, 2023, except Connie Sargent whose term will end January, 2022 :
Joan Bonney
James Brammer
Barb Hansen
Chris Rieser
Connie Sargent 1 year
Kennard Weaver
Rob Manigold, Honorary
Candidates for Officers, whose terms will end January, 2021, are:
Chris Rieser, President
____________, Vice President
Joan Bonney, Secretary
_____________, Treasurer
Nominations may be made or withdrawn at the meeting. Election will be determined by a majority vote of the Directors present at the meeting.
PETER DOUGHERTY SOCIETY
Board Meeting and Annual Meeting
Monday, July 13, 2020 – 10 A.M. on ZOOM
Present: Chris Rieser, President; Joan Bonney, Barb Hansen, Connie Sargent, Ken Weaver. Meeting called to order at 10:17 A.M.
A. Additions to the agenda: Kiosk, Quilt Magazine.
B. Weaver moved that the published list of Directors be adopted and Hansen seconded. Passed 5-0. The Board voted unanimously for Chris Rieser, President; Connie Sargent, Vice President; Joan Bonney, Secretary; Rob Manigold, Ex-Officio. Weaver moved and Hansen seconded that their term as officers be up January 2021
Sargent will serve as a Director till Jan. 2021 when her 3 years are up. The rest will serve till 2023.
C. Minutes of June 8, 2020 were approved as read.
D. July Financials – Hansen made a motion to accept the Financial Report and Weaver seconded. Weaver suggested we replace the term “Earmarked” with “Reserved”. With that change, Directors voted to approve the report, 5-0.
Rieser will talk with Bill Cole about signage and to “the donor” regarding wording of the signs.
E. Old Business – 1. Museums and Docents – Due to fewer docents available and the current health challenge, Rieser moved and Weaver seconded that we not open the House to the public under any circumstances until the beginning of 2021. Motion passed, 5-0. Docents, interviews and workers may enter in low numbers and are asked to wear masks and practice distancing. A sign will be placed on the door to that effect.
Sargent is working on expanding collections, grouping related items as well as the storyboard for the Summer Kitchen.
E. – 2 - Gardens and Beds - Bonney reported plants are growing despite very hot, dry conditions and hungry deer. Bonney is updating the garden didactics.
E. – 3 - Kiosk - Bonney has emptied the kiosk of all notices for the purpose of upgrading the backboards and updating the information. New locks have been installed and the key is in the drawer of the table in front hall. Rieser reported Wheelock is making the donation box.
E. – 4 – Building Update – Rieser reports: boxes in the work shed are being moved to the basement; D & W is installing a vent for AC and heat in the basement plus doing general maintenance on system; Archer is evaluating the roof for repair and moss control; kitchen is being repainted where water leak occurred; bushes behind ice house and on trails have been trimmed; a grate will be installed over the cistern opening in the Summer Kitchen floor; and THE SECURITY SYSTEM IS OPERATIONAL.
E. – 5 – Board Handbook – Bonney requested Directors’ home addresses and phone numbers for the use of Directors only; has by-laws, agreement/account PDS has at the Community Foundation, current FY budget, and expanded timeline and sources of more information online. She asked for thoughts on other info that would help new members acclimate. We’re recruiting you know!
E. – 6 – Auditor Selection Update – Weaver reminded us that all auditors are bound by strict laws so after assessing costs and “hometown” care that we’d get from Gartland and Niergardt, Weaver moved and Hansen seconded that we hire them to do a full audit at this time. Passed 5-0. It will be beneficial in recruiting a Treasurer.
F. New Business – 1- Possible OMPHS Request for Donation – Because our donors give us money to support the Dougherty House, we agreed that re-donating to OMPHS does not comply with our stated purpose.
F. – 2 – IRS 990 Update – Rieser learned that the deadline is August 15 and Rehmann will file for an extension if necessary. Rieser also reported that given our low level of annual income for the past several years we may be able to file a 990-N which is a lot less expensive. We’ll be advised by Rehmann.
3 – PDS - 7/13/20 – BoD + Annual Mtgs.
F. – 3 – Township Action re: Moving the Church – The Township has put a temporary hold on moving the church as residents have voiced objections.
After discussion we decided not to respond, but to let this play out.
F. – 4 – Treasurer Position – Rieser is researching bookkeeping services and Directors are requested to continue the search for more Board members, especially candidates for Treasurer.
F. – 5 – Quilt Magazine Story – Hansen remains in touch with the publisher and photographer, and reports a private, safe tour will take place the end of July. A story will be sent to the Record-Eagle as well.
F. – 6 – The new web site complies with ADA guidelines. Weaver is proofing all the data at this time.
F. – 7 - Patty Rudolph has purchased a stove with the intention of giving it to PDS. It was suggested that the Contents Committee decide appropriateness.
Meeting was adjourned at 12:20 P.M.
Respectfully submitted,
Joan Bonney, Secretary
PETER DOUGHERTY SOCIETY
BOARD MEETING
AUGUST 16, 2021
PRE-MEETING WALK TO OBSERVE TREE DAMAGE ON NORTHEAST SIDE OF PROPERTY
Members present: Chris Rieser, James Brammer, Jim McWilliams, Connie Sargent, Barb Hansen
Meeting called to order at 10:33 am.
A. Additions to the Agenda
Hansen asks to add discussion of present COVID19 conditions.
B. Approval of July 12, 2021 Minutes
Brammer moves approval. Rieser seconds. Motion passes unanimously.
C. Approval of July Financials
Jim McWilliams reports a balance as of 9/16/2021 of $69,095.64 Restricted funds are $19, 920
Hansen moves approval. Sargent seconds. Motion passes unanimously.
The Board sincerely thanks Jim McWilliams for donating his tax services to the PDS.
D. Old Business
1. Road signs- Township approval
Rieser reports the Peninsula Township Board has approved the requested waiver for PDH directional signs on Old Mission and Swaney Roads. Christine from the Zoning Department will assist with the next step with the Grand Traverse County Road Commission. She will also assist with communication with the Michigan Department of Transportation.
2. Sale of items at the PDH
Joan Bonney graciously has given the PDS rights to print copies of her note card for sale at the PDH. Cards will be sold for $3.00 a card. Rieser will research potential magnet prices. OMP Historical Society sets of ornaments will be sold at the PDH with the PDS receiving 20% of the sales income generated by sale at the Dougherty House. A check will be sent to Karen Rieser for 5 of her books about education on OMP similar to the payment made to Evelyn Johnson for the very few Barns of Old Mission Peninsula books she had left.
3. OMPHS Harvesting History Day update
Connie Sargent is organizing the special event at Dougherty House. She reported on the different interest stations including Al Bonney and friends providing live music under a tent in the front yard. Connie has many volunteers lined up to assist with the many activities of the day.
E. New Business
1. Board Growth- David Taylor potential new Board member
Rieser and Sargent gave a biography of docent and OMP resident, David Taylor. He has offered to provide some legal expertise pertaining to contracts as needed in addition to joining the Board of Directors.
Jim Brammer moved the PDS Board extend an invitation to David Taylor to join the Board of Directors upon his acceptance. Sargent seconded. Motion passes unanimously and happily.
2. Docent Committee Report
Sargent reported a lack of docents last weekend. The loss of power due to strong storms in the area didn’t help. JoAnn Cole, Karen Rieser, Chris Rieser, Anita Klein, Connie Boyd, Janet Kidd, Bethany Gaylord, Rachel Meyer, Annie Meyer and Connie Sargent stepped up to fill the voids. Annie and Rachel Meyer will be leaving for home in Boston soon. We wish a great year to Rachel Meyer in her studies at Bryn Mawr.
3. Facilities Committee Report
Rieser will check on the cistern cover project status. The Tuesday group will add plates to the carriage shed doors to deter the chipmunks from entering.
Rieser will provide quotes for outside maintenance work to the Board.
4. Marketing/Communications Committee Report
Hansen reported she has 49 of 2,500 rack cards left for distribution. Cards have been distributed to TC Tourism, Mapleton Market, the Old Mission Lighthouse, various wineries and many hotels in the area. The State of Michigan Welcome Center Coordinator has approved the rack card for display in Welcome Centers and assigned a commodity tracking number. He requested 1,400 cards. It was decided rack cards will be printed and sent to the Welcome Center Warehouse the beginning of 2022. The Board will revisit this to determine how many rack cards to print in 2022.
Ticker, IPR, Express and TC Tourism updates have been done and will continue through tour season.
5. Museum Committee Report
JoAnn Cole and Rieser have discussed the need to plan for next year. The Committee will meet soon. The Brinkman and Keenan exhibits will end when the House closes for the Season. Rieser will meet with Jason VanBrocklin who has designed lighting for the Dennos Museum extension to assess lighting needs in the Dougherty buildings. Discussion included concerns that the lighting be inconspicuous.
6. Garden Sub-committee Report
Sargent reported the garlic mustard to the North of the House will need to be sprayed again. The demonstration garden plants are growing, but something continues to eat the potatoes.
The Committee will be weeding before Harvesting History Day.
7. Discussion of current COVID19 status
Increases in COVID19 cases were acknowledged. The Board encourages caution in the light of the spread of the Delta variant. Closing to tours is not anticipated.
The next Board Meeting will be on September 13, 2021.
Meeting adjourned at 12:10 pm.
Respectfully submitted,
Barbara Hansen
Bylaws of
Peter Dougherty Society,
a Michigan Non-Profit Corporation
ARTICLE 1. Offices
1.1. Registered Office. The registered office of the Corporation will be 18459 Mission Road, Traverse City, Michigan, or at such other location as the Board of Directors may determine from time to time.
1.2. Other Offices. The Corporation may have other offices as the Board of Directors may determine from time to time.
ARTICLE 2. Board of Directors
2.1. Functions. The Corporation is a nonprofit directorship corporation, as defined in the Act. Except as specifically provided in the Corporation's Articles of Incorporation or these bylaws, all rights, powers, duties and responsibilities related to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors. In addition to the power and authority expressly conferred on it by these bylaws and the Articles of Incorporation, the Board of Directors may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or by these bylaws required to be taken by some other party.
2.2. Number and Term. The Board of Directors will consist of not less than seven directors who will be elected or appointed at each annual meeting. in addition, honorary directors may be appointed in accordance with Section 2.3. The Incorporators will make recommendations to the Peninsula Township Board of Trustees for individuals to serve upon the initial Board of Directors and the Peninsula Township Board of Trustees shall appoint the initial Board. Each member of the Board of Directors shall serve for three (3) year terms unless and until he/she submits a letter of resignation, is removed or becomes incapacitated. Any vacancy in the Board of Directors will be filled by a majority vote of the Board of Directors. It is anticipated that the initial Board of Directors will be appointed on a staggered term basis so that not each member of the Board of Directors' term expires on the same date. For instance, of the initial seven members of the Board of Directors it is anticipated, but not required, that two members will be appointed for an initial term of one year, two members appointed for an initial term of two years, three members appointed for an initial term of three years.
2.3. Honorary Directors. The Board of Directors may select honorary directors as appropriate in recognition of outstanding contribution to the community and commitment to the purposes of the Corporation, or in recognition of an individual's special talents which could be drawn on from time to time by the Corporation. Honorary directors will not have voting privileges.
2.4 Removal. The Board of Directors may remove any director, with or without cause, whenever believed to be in the best interest of the Corporation.
2.5 Vacancies. Any vacancies occurring in the Board of Directors for any reason may, but need not, are filled by the Board of Directors. Any person appointed to fill a vacancy will serve for the unexpired portion of the term.
2.6 Meetings.
2.6.1 Annual meetings of the Board of Directors will be held within three months of the close of the fiscal year of the Corporation, on a date and at a place and time as the Board of Directors determine for the election of officers and for the transaction of any other business which may come before such meeting.
2.6.2 In addition to the annual meeting, regular meetings will be held in accordance with a schedule at such times and places as the Board of Directors determines.
2.6.3 Special meetings of the Board of Directors may be called by the Secretary of the Corporation on the request of the President or not less than one-third of the directors.
2.6.4 Meetings of the Board of Directors may be held at any place within or without the State of Michigan.
2.6.5 A majority of the directors constitutes a quorum for the purposes of conducting business at any meeting of the Board of Directors.
2.6.6 A majority of the directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of the adjourned meeting must be given even though the time and place are announced at the meeting at which the adjournment is taken.
2.6.7 Any action required or permitted to be taken pursuant to authorized vote at any meeting of the Board of Directors or a committee of the Board of Directors, maybe taken without a meeting if, before or after the action, all members of the Board of Directors or the committee consent to the action in writing. Written consent must be filed with the minutes of the proceeds of the Board of Directors or committee. Such consent will have the same effect as the vote of the Board of Directors or committee for all purposes.
2.6.8 A member of the Board of Directors or of a committee may participate in a meeting by means of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
2.6.9 The rules of parliamentary practice are enumerated in Robert's Rules of Order, as amended,
shall govern the proceedings of the Peter Dougherty Society, unless in conflict with these Bylaws, Articles or the Michigan Non-Profit Corporation Act, or any provision of the Internal Revenue Code authorizing non-profit corporations, specifically IRC 501(c)(3).
2.7. Notice of Meetings.
2.7.1. Written notice must be given to the directors at least two but not more than 60 days prior to all regular meetings of the Board of Directors. Special meetings of the Board of Directors will be held pursuant to notice of the time, place and purpose of the meeting either delivered personally, communicated by telephone, or sent by e-mail or mail to each director not less than 24 hours prior to the meeting, and if by telephone, confirmed in writing.
2.7.2. Notwithstanding the foregoing, no notice need be given to any director who submits a signed waiver of notice before or after a meeting, or who attends a meeting without protesting any lack of notice.
2.8. Resignation. A director may resign by giving written notice to the Secretary of the Corporation. Unless otherwise specified in the resignation, the resignation will take effect on receipt, and the acceptance of the resignation will not be necessary to make it effective.
2.9. Voting. The vote of a majority of the directors present at a meeting at which a quorum is present will be the act of the Board of Directors unless a greater vote is required by law, by the Articles of Incorporation or by these bylaws. Except for honorary directors (who have no vote) each director present will have one vote. No Director will be entitled to vote by proxy.
2.10. Compensation of Directors. The directors, as such, will not be compensated for the performance of services for the Corporation, but may, by resolution of the Board of Directors, be reimbursed for expenses incurred on behalf of the Corporation.
ARTICLE 3. Officers
3.1. Officers. The officers of the Corporation are a President, Vice President, Secretary, and Treasurer, each of whom will be chosen from among the Directors, and who will be elected by the Board of Directors at each annual meeting. The Board of Directors may appoint other officers as it deems advisable, who need not be directors and who will have authority and will perform duties as may be prescribed by the Board. Any two or more offices may be held by the same person, but an officer may not execute, acknowledge or verify an instrument in more than one capacity. In addition to the powers set forth in these bylaws, the officers will have such authority and will perform such duties as may be determined by the Board of Directors.
Term of Office and Vacancy. Each officer will serve for a term of one year or until the officer's successor is elected. Any officer may serve consecutive terms. A vacancy in any office will be filled by vote of the Board of Directors. A person elected to fill a vacancy will serve for the balance of the unexpired term.
3.2. Removal. Any officer may be removed at any time, with or without cause, by the vote of a majority of the Board of Directors.
3.3. Duties of Officers. The duties of all officers will be as set forth in these bylaws and as specifically established by the Board of Directors from time to time.
3.3.1. President. The President presides at all meetings of the Board of Directors, acts as the chief executive officer of the Corporation, and, subject to the direction of the Board of Directors, has general powers of supervision and management of the affairs of the Corporation. The President will appoint, with the approval of the Board of Directors, the chairperson and members of all committees, and will be an ex-officio member of all committees. The President shall also be responsible to appoint a chairperson for any ad hoc committee, with the advice and consent of the Board of Directors and shall serve as ex-officio member to all committees unless those responsibilities are delegated by the President to another member of the Board of Directors. The President shall prepare, in consultation with the Secretary, a written agenda for each Board of Directors and advisory committee meeting.
3.3.2. Vice President. The Vice President shall chair the Board of Directors' meeting in the absence of the President.
3.3.3. Secretary. The Secretary will cause a record to be kept in permanent form of all meetings of the Board of Directors and will send out notices of all membership and Board of Director meetings.
3.3.4. Treasurer. The Treasurer will have general charge of the finances of the Corporation. When necessary and proper, he or she will endorse, on behalf of the Corporation, all checks, drafts, notes, and other obligations and evidences of the payment of money to the corporation or coming into his or her possession; will deposit the same, together with all other funds of the Corporation coming into his or her possession, in such bank(s) as may be selected by the Board of Directors. Notwithstanding the foregoing, the Treasurer shall obtain the co-signature of one Board Member on all Peter Dougherty Society checks. He or she will keep full and accurate account of all receipts and disbursements of the Corporation in books belonging to the Corporation, which will be open at all times to the inspection of the Board of Directors. He or she will present to the Board of Directors at its annual meeting a report as Treasurer and will, from time to time, make such other reports to the Board of Directors as it may require.
3.4. Compensation. The compensation of all agents, employees, officers, and representatives of the Corporation will be fixed by the Board of Directors or in accordance with the method of determination which is established by it.
ARTICLE 4. Committees
4.1. Appointment of Committees. The Board of Directors may designate one or more committees, each of which will consist of at least one committee chairperson, who is a Board member, and one or more committee members, including non-Board members. The chairperson and members of the committee will be appointed by the Board of Directors. Each committee may exercise all powers and authority delegated to it in the Bylaws or by a Board resolution establishing the committee, except as restricted by applicable law.
4.2. Reports of Committees. The studies, findings, and recommendations of all committees will be reported to the Board of Directors for consideration and action, except as otherwise ordered by the Board of Directors. Committees may adopt such rules for the conduct of business as are appropriate and as are not inconsistent with these bylaws, the Articles of Incorporation, or state law.
4.3. Types of Committees.
4.3.1. Finance Committee. A finance committee shall be appointed by the Board. The finance committee shall be responsible to propose methods of obtaining income to finance the Society's operations, shall propose a budget for each fiscal year for approval by the Board, and shall establish internal controls over the finances of the Society and perform an annual review of the finances. Other duties include Accounting and Tax responsibility, as well as finance administration and legal matters.
4.3.2 Marketing Committee. This committee’s responsibilities include developing and implementing a marketing plan. Included are advertising with an online presence, partnering with other historic societies or tourism entities as well as analyzing visitor demographics and their needs.
4.3.3 Museum Committee- The museum committee is responsible for curation, history and education. This includes relations with other museums, the Grand Traverse Tribe and the Michigan Historical Society. Also included is responsibility for museum exhibits, artifacts, PastPerfect database as well as educational programs and the research library.
4.3.2. Docent Committee. The docent committee shall be responsible to plan educational activities, arrange materials to illustrate its activities, and to recruit and train volunteers to serve as guides or docents.
4.3.5. Facilities Committee. This committee is responsible for maintaining the grounds, the buildings and providing oversight for major facilities projects.
4.3.6 Technology Committee. This committee is responsible for developing capacity to use technology for marketing, storing and accessing historical content and expanding richness and flexibility of visitor experiences (in person and online).
ARTICLE 5. Indemnification of Directors, Officers and Employees
5.1. Actions in the Best Interest of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees), judgments, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or on a plea of nolo contendere or its equivalent, will not of itself create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful.
5.2. Actions by or in Right of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee, or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including attorneys' fees) and amounts paid in settlement actually and reasonably incurred by him or her in connection with the defense or settlement of such action or suit if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, except that no indemnification will be made in respect of any claim, issue or matter as to which the person is adjudged to be liable to the Corporation except to the extent that the Court in which the action or suit was brought, or another court of competent jurisdiction, determines on application that indemnification is consistent with applicable law and any restrictions which may be contained in the Corporation's Articles of Incorporation or these Bylaws and that, despite the adjudication of liability and in view of all relevant circumstances, he or she is fairly and reasonably entitled to
indemnification for reasonable expenses incurred which the Court deems proper, whether or not he or she has met the applicable standard of conduct set forth in this Section 5.2.
5.3. Expenses. To the extent that a director, officer, employee or agent of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Sections 5.1 and 5.2 or in defense of any claim, issue or matter, he or she will be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her.
5.4. Determination of indemnification. Any indemnification under Sections 5.1 and 5.2 (unless ordered by a court) will be made by the Corporation only as authorized in the specific case on a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section 5.1 or 5.2 and on an evaluation of the reasonableness of expenses and amounts paid in settlement. This determination will be made (i) by the Board of Directors by a majority vote of a quorum (as defined in Section 2.6.5 of these Bylaws) consisting of directors who are not parties to such action, suit or proceeding; (ii) if such quorum is not obtainable, by a majority vote of a committee duly designated by the Board (in which designation all Board members may participate) and consisting solely of two or more directors not at the time parties or threatened to be made parties to the action; or (iii) by independent legal counsel, in a written opinion, selected by the Board or its committee in the manner described in the foregoing clauses (i) or (ii) or, if a quorum under clause (i) cannot be obtained and a committee under clause (ii) cannot be designated, by the Board (in which action all Board members may participate). Notwithstanding, the failure or refusal of the Directors or counsel to make provision for indemnification, the indemnification will be made if a court of competent jurisdiction has made a determination that the director, officer, employee or agent has a right to indemnification under this agreement in any specific case on the application of the director, officer, employer or agent.
5.5. Advancement of Expenses. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Section 5.1 or 5.2 may be paid by the Corporation in advance of the final disposition of the action, suit or proceeding as authorized by the Board of Directors in the specific case on: (i) receipt of a written affirmation from the person seeking advancement of expenses of his or her good-faith belief that he or she has met the standard of conduct set forth in Section 5.1 or 5.2;
(ii) receipt of an undertaking by or on behalf of the person to repay amounts advanced if it is ultimately determined that he or she did not meet such standard of conduct; and (iii) a determination that the facts then known to those making the determination would not preclude indemnification. This determination will be made in the manner specified in Section 5.4.
5.6. Insurance. The Corporation has the power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, employee or agent of another foundation, corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against him or her or the Corporation and unclaimed by him or her or the Corporation in any such capacity, or arising out of his or her status as such, whether or not the Corporation would have the power to implement the provisions of this Article.
ARTICLE 6. Conflict of Interest
6.1. Statement of Policy. It is the policy of the Corporation that all officers, directors, committee members and employees of the Corporation must avoid any conflict between their own respective individual interests and the interests of the Corporation, in any and all actions taken by them on behalf of the Corporation in their respective capacities.
6.2. Dealing with the Corporation. A contract or other transaction between the Corporation and one or more of its directors or officers, or between the Corporation and a domestic or foreign corporation, or association of any type or kind in which one or more of the Corporation's directors or officers are directors or officers, or are otherwise interested, will not, because of the interest, or because such directors are present at the meeting of the Board of Directors or committee of the Board of Directors at which the contract or transaction is acted on or because their votes are counted for such purpose, be enjoined, set aside or give rise to an award of damages or other sanctions in a proceeding by a shareholder or by or in the right of the Corporation, if any of the following conditions is satisfied:
6.2.1. The contract or other transaction is fair and reasonable to the Corporation when it is authorized, approved or ratified; or
6.2.2. The material facts of the contract or transaction and the director's or officer's interest are disclosed or known to the Board of Directors or committee and the Board of Directors or committee authorizes, approves or ratifies the contract or transaction by a vote of a majority of the directors or the committee members who had no interest in the contract or transaction, even though less than a quorum.
6.3. Procedure in Event of Potential Conflict of Interest. In the event that any officer, director, committee member or employee of the Corporation has any direct or indirect interest in, or relationship with, any individual or organization which proposes to enter into any transaction with the Corporation, such officer, director, committee member or employee must give the Board of Directors notice of such interest or relationship and must refrain from voting or otherwise attempting to exert any influence on the Corporation, its Board of Directors, or its committees, to affect its decision to participate or not to participate in the transaction.
ARTICLE 7. Budget, Audits and Fiscal Year
7.1. Audits. There will be an audit of the financial statements of the Corporation by an independent certified public accountant selected by the Board of Directors at least every five (5) years, commencing in 2020.
7.2. Fiscal Year. The fiscal year of the Corporation will be determined from time to time by the Board of Directors.
7.3 The Financial Committee shall prepare an annual budget each year, for approval by the Board. Committees may incur expenses or make purchases within the limits set by the budget without seeking specific approval by the Board, but any expenditures not in the budget shall be approved by the Board before they are made.
ARTICLE 8. Nonliability of Directors
The corporation does not afford financial gain, incidentally or otherwise, to its Directors. There may be no personal liability of Directors for corporate obligations.
ARTICLE 9. Amendment of Bylaws
The bylaws may be amended at any regular or special meeting of the board at which two-thirds of the entire membership of the board at that time in office are present and voting therefore, provided at least 15 days written notice is given to each director of the time, place and object of the meeting. The bylaws may also be amended at any annual or special meeting of the Board of Directors by a vote of a majority of the Directors present in person or by proxy.
Adopted:11/30/2006
1st Revision: 9/2020
2nd Revision: 2/2021
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Board Meeting Minutes PETER DOUGHERTY SOCIETY Board Meeting Monday August 10, 2020 – 10 A.M. on ZOOM Present: Chris Rieser, Joan Bonney, Jim Bramer, Barb Hansen, Connie Sargent, Kennard Weaver President Rieser called the meeting to order at 10:07 A.M. A. No additions to Agenda. Date of minutes to be approved is July 13, 2020. B. Hansen moved minutes be approved, Bonney seconded. Corrections: F.7. Rieser will provide release documents for a stove Patty Rudolph is having refurbished and giving to PDS. Board voted to approve corrected minutes. C. Rieser presented the financials. Bramer moved for approval, Hansen seconded. Passed. D.1. Sargent reported outhouse storyboard finished and sistern and stove boards are in progress. She is creating albums to show history of restoration and museum. Thursday crew will build bookshelves in the office. If stands are to be used to hold didactics, Rieser asked for a prototype. Sargent still needs a glass front display case. Rieser and Sargent will contact Rebecca Chown at Township Office re: expanding news of PDS in the Township Newsletter. D.2. Rieser’s reports shed is being electrified; nesting boxes being made out of donated cedar; fixing leak in kitchen wall and repainting; clearing wooded area next to House with the advice of a forester, to create outdoor public space; Archer will be cleaning the roof and repairing loose shingles; AcenTek to install fiber-optics soon; and, Rieser will close bat crevices. D.3. Bonney sealed wood inside kiosk cases; additional screws secured plexi-glass; grey-brown paint will be used inside cases; The Copy Shop will produce signs of new waterproof material. Bonney will provide the copy for the “Donate” poster soon. D.4. Bramer brought up the fact that by-laws do not specify the public is to Annual Meeting. Weaver responded that we are not subject to governmental requirements for allowing public input, therefore do not need to specify how that is done. The public can attend our meetings, but they cannot participate unless we specifically give them the opportunity. D.5. Hansen and Sargent assisted with photo shoot for Primitive Quilt, due out before Christmas. Photos will go on the web site and the magazine will donate $150. Tourist Office is closed so rack cards are “on hold”. She is working on the road signs. E.1. Weaver will write up the revised version of by-laws and send out. Bramer moved we vote on the revised by-laws after the board reads them. Sargent seconded. Passed. E.2. Minister Jonathan has no 3 Fire Tribes Maps at the moment. Rieser reserved one when available. Rieser moved, Weaver seconded that the $300 map at the Antique Mart be taken off hold. Passed 4 -2. E.3. Our IRS 990 is filed. E.4. Rieser and Bonney are sorting through possible treasurer candidates to join the board. Rieser is looking into bookkeeping services and Quick Books. E.5 The Contents and Curatorial Committee (CCC) will consist of Tom Dalluge and Bonney. Rieser is considering exactly what that entails. Penny Hill who is a T.C. employee is tasked with returning Tribal artifacts from the Heritage Center collection vis a vis the Native American Graves Repatriation Act. Bonney will invite her to tour the House along with Rieser. Bramer moved, Sargent seconded that the meeting be adjourned. Adjournment at 12:15 P.M. Respectfully submitted, Joan Bonney, Secretary PETER DOUGHERTY SOCIETY Board Meeting September 14, 2020 – 10:00 A.M. on ZOOM Present: Chris Rieser, President; Joan Bonney, Jim Brammer, Connie Sargent, Kennard Weaver A. No additions to the agenda. B. Correction: Dennis Hansen will assist with road signs. Brammer moved, Bonney seconded the 8-10-20 minutes be approved as corrected. C. Rieser reported $73,296 in the bank account with $9,887 reserved for specific expenses this FY. Bonney moved, Brammer seconded the financial report be approved. Passed. D. Old Business 1. Sargent and Rieser met with Becky Chown, Clerk, at the Township regarding PDS presence in the semi-annual newsletter. The township will pay for a full page if we write it and will include donation cards/envelopes. ~~ Sargent reported the Outhouse and the Cast Iron Stove storyboards are almost finished and will be appropriately posted considering the Covid restrictions. Labor cost is just over $100 now. Image 360 will produce them. ~~ A glass front display case was purchased for $60. D. 2. Rieser reported that the pest control company will spray to eliminate powder beetles September 15. ~~ AcenTek has wired the house for fiber optics which should be working the end of September. ~~ D&W has finished the vent in the basement for heating and cooling. The dehumidifier is re-activated. The zone damper was checked and will be fixed. ~~ Underbrush is being cut in the treed area adjacent to the front lawn in preparation for the ground to be leveled and grass planted. It will be used as community space. ~~ Flashing has been repaired along the back wall of the kitchen and the interior will be painted when it is absolutely dry. D.3. Bonney reported a temporary poster up in the kiosk to say thanks for donations toward restoration and inviting donations for the museum. Donations are to be placed in the black metal box or sent to web site or snail mail addresses which are noted. Bonney will add an explanation of the logo which will introduce the Anishnabek culture to the kiosk. ~~ The WiFi password will be posted so that guests can use it for the virtual tour. ~~ Weaver moved that an Ad Hoc Garden Committee be gathered, Brammer seconded. Sargent, Bonney, Anita Klein, Laura Johnson, Robin Smillie at Garden Goods will be contacted by Bonney. Motion passed. Per specifications of the Historic Register a sign will state that “the gardens are representative of the era, NOT a reproduction.” Rieser reported Dan and Jeff will over-seed the yard at a cost of $100 to $120. D.4. Dennis Hansen, who is familiar with both MDOT and County Road Commission as well as the State’s regulations for signage, and Rieser are working on road signs. Translations into the Anishnabek language will be included on the signs if the Tribe approves. We were reminded that $2500 was donated specifically for signs. The replica church may be included on signs. Page 2 9-14-20 D.5. Gartland and Niergardt requested information to which Rieser responded. Now we are waiting for their reply. D.6. Rieser will arrange a tree survey of the area adjacent to the front lawn. D.7. Rieser is getting QuickBooks up and running. Hopefully a current audit and an effective computer program will help in recruiting a treasurer. D.8. The Curatorial and Contents Committee (CCC) currently consists of Hansen, Tom Dalluge, Bonney and possibly Mr. Hadley. Forms for acquisition and de-acquisition exist. Rieser will convene the committee in the next 2 weeks. The CCC will be added to the by-laws. E. New Business – Sargent will give a house tour to a woman interested in volunteering with marketing and fund raising. Rieser will talk with her after the tour. That will take place this afternoon 9/14. A print of the 1999 Three Fires map has been ordered but is delayed by the Covid restrictions at Greensky church. Bonney moved the meeting be adjourned. Sargent seconded. Meeting adjourned at 11:44. Respectfully submitted, Joan Bonney, secretary PETER DOUGHERTY SOCIETY Special Official Board Meeting October 2, 2020 – held via ZOOM Present: Chris Rieser, President; Joan Bonney, Barb Hansen, Connie Sargent, Kennard Weaver Meeting was called to order at 10:20. After a discussion of Jim McWilliams’ qualifications, Rieser made the motion to elect Jim McWilliams to the Board as Treasurer. Hansen seconded the motion. A voice vote was taken and all were in favor. Rieser will proceed to introduce McWilliams to the PDS and will pass the books on to him. Official meeting was adjourned at 10:35. Respectfully submitted, Joan Bonney, Secretary 10-2-20 Planning meeting – museum phase Present: Connie Sargent, presiding; Joan Bonney, Barb Hansen, Chris Rieser, Kennard Weaver Sargent laid out 5 areas to be discussed as we take on the museum phase of the Dougherty House: 1. Historical 2. Educational 3. Cultural 4. Museum 5. Community Center noting that there is lots of interchange and overlap among these areas. All that we do needs to fit under one or more of the above aspects of the mission statement. We want to be prepared to account for our activity as a 501(c)3 and to use it in grant requests. Rieser has discussed the future of the Dougherty House with Tim Quinn, an educator, who would be willing to consult with us on marketing. There may be a need for a 5 year plan which Quinn would facilitate free of charge. There seems to be a need to appeal to younger people given the evolving role of museums in this digital age. Craig Hadley, a forward thinking young man has shown an interest in being part of the CCC. Rieser thought a “Virtual Board Retreat” might be useful in exploring our evolution. We have to stay dynamic and relevant by listening to our community, our neighbors. Before December, we need to write the piece for the Township Newsletter and put together our annual fund raising letter/request for docents. The Twp. Newsletter piece should include paragraphs on: the article in the Quilt Magazine; the virtual house tour; Bill Cole’s legacy; WiFi at the House; thanks to the fellows who do on-going building maintenance; thank you to Tim Quinn and Shelly Kieth for trail maintenance; thanks to Spencer Stallman, Connie Sargent, Janet Kidd, JoAnn Cole, Barb Hansen, Laura Johnson, Anita Klein for pulling invasive garlic mustard and other garden clean-up; the creation of a common area among the trees in the area adjacent to the front lawn; possible involvement with the Tribe re: our gardens. We will ask Jessica Schippers’ help with both letters. There were 11 envelopes collected at Bill Cole’s wake totaling a donation of over $1200 and JoAnn has more. It was suggested we look at the Grand Traverse Lighthouse Newsletter. Jessica has volunteered to help us get on free social networks like Twitter, Instagram, Pinterest, YouTube and to Blog. She suggested we do it now. There was $7.00 cash in the donation box. A calendar of activities needs to be developed, for example, when publications come out so that we’re timely with our information and we have pieces that are press-ready. Inland Seas does educational programs for their volunteers during the winter. Something we should consider? Another volunteer appreciation idea is to get together at Old Mission Tavern to mix and for us to say thanks. (Guests would pay for their own meals and drinks.) We will work with Jessica to create a list of ideas to meet our goals. We have no date to get together with her at this point. PETER DOUGHERTY SOCIETY BOARD MEETING June 14, 2021 Agenda Zoom Meeting called to order at 10:03 am. Members present: Chris Rieser, James Brammer, James McWilliams, Connie Sargent, Barb Hansen. A. Additions to Agenda: None B. Approval of May 10, 2021 Minutes Sargent moves to approve minutes. McWilliams seconds. Passes unanimously. Board Meeting Minutes will be posted on the Dougherty website. C. Approval of Financials: McWilliams reports a balance of $76,415 with $17,245 of that for earmarked projects. D. Old Business: 1. Road Sign update Rieser is working with the Township person in charge of permits on variance proposal which will go to Rob Manigold after that. 2. Susan Fieger Update – Invoice and lists The Appraisal final invoice was received. Susan Fieger donated the equivalent of $1,000 of her time during the process. Fieger is compiling a price list of items in Dougherty House from the Antique Barn that are for sale. Museum Committee will decide on possible purchases. She is also putting together a list of items in the House that were donated and the name of the donors. 3. Museum Opening- Township/Posters/Opening Date Township has no opening day requirement.It was determined the House will be open for 2021 docent lead tours on Fridays, Saturdays and Sundays from 1 - 4:30. Group tours may be requested by email 48 hours in advance or more. If a volunteer is available, the tour will be scheduled. Tours will not be offered on Holidays. The House will not be open on Holidays. There are trails and phone tours available onsite when tours are not being given. Sargent will solicit docents for Friday, July 2nd and Saturday, July 3rd. If no docents are available, Opening Day will be Friday, July 9, 2021. 4. Cleanup Day follow up The following volunteers worked diligently to prepare the House and other buildings for opening. Tuesday, June 8, 2021 Anita Klein, Ellen Kerr, Laura Johnson, Connie Sargent, Chris Rieser, Judy Weaver, JoAnn Cole and Rebecca Couch. Will Galdasterer worked earlier. Friday, June 11 Bethany Gaylord, Nancy Schulte, Anita Klein, JoAnn Cole, Laura Johnson, Judy Weaver, Jane Johnson, Chris Rieser and Connie Sargent. Barb Hansen took photos for face book before being called away. There is still more cleaning to do. E.New Business 1.Jerry Ostlund’s Chestnut Tree Mr. Ostlund has liability concerns about Dougherty Visitors possibly being injured on his property. The Board discussed possible steps to take including posting appropriate property signs and a possible section of fence delineating the property line which should not be crossed by visitors. 2.Holding public/private events at Dougherty The Township requires a permit for events of 250 or larger. The Board wishes to avoid any potential issues resulting from public rental. There is a recognized need for Dougherty Society sponsored events such as docent recruiting teas or fundraisers. Rieser will develop a policy draft as a result of discussion. 3.OMPHS Harvesting History Day – August 29, 2021 Activities Rieser reported the pony cart will be moved to the House from Big John’s as a display, not to be climbed into item. A cutout of Peter and Maria Dougherty will be updated and brought over from Big John’s storage. Sargent is pursuing a tractor driven hay wagon ride. Rieser will check on liability insurance. There will be a joint OMPHS/PDS meeting at the House on 6/16/2021. 4. Facilities Committee Report Marti Klein is working on the Cole Pavilion Project in conjunction with the Preservation Group. He has sprayed garlic mustard and poison ivy. Oliver & Sons has completed moving rocks and leveling behind the ice house and shed. A leaning tree by the barn foundation was taken down and the former propane tank area seeded. Jim Hall with the OMPHS Memorial Tree project has been working with the Committee and JoAnn Cole on the placement of a mature red maple tree in Bill Cole’s memory. The Dougherty tractor has been adapted to haul a 30 gallon water tub from the Dougherty House to the tree for watering for a year. 5. Marketing/Communications Committee Report Rieser, Jessica Schippers and Hansen have been communicating by email and phone. Hansen reported on the media webinar and Zoom meetings she recently attended. The House is now on Instagram. Schippers and Rieser have communicated about the website. Hansen is now a face book administrator in addition to Rieser and has been posting items. Rack cards will be sent to the State of Michigan for Welcome Center Displays. Opening Day information will be posted and distributed as soon as it’s determined at docent education days. 6.Garden Sub-committee Report Sargent reported extensive work is being done at the House. Carolyn Taylor, Janet Kidd, Beth Milligan, Laura Johnson, Joan Bonney, Anita Klein and Connie Sargent have been extensively involved. Animals are eating the hollyhocks and new potatoes. The group wants to plant sweet grass that is invasive and an irrigation timer is needed. The Board agreed a timer, fire ring to contain sweet grass and possible netting or fencing should be pursued. 7.Museum Committee Report The Committee will be meeting soon. JoAnn Cole is working with someone on a possible first visiting display. The Committee intends to have a new, loaned feature display every year to entice past visitors to come again. Brammer suggested a document defining loaned displays. Dennos possibly has a form we can use. Next meeting may be in person at the Dougherty House. Adjournment was at 12:23 pm. Respectfully submitted, Barb Hansen 6/14/2021 |
